** AGENDA **

 

July 14, 2010

7:30 P.M.

Regular/Workshop Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

2.         Statement of Compliance with Sunshine Law

3.                  Moment of Silence and Salute to the Flag

4.                  Discussion Items:

·                    Registration for Merchants

·                    Personnel Policies

·                    Victory and Weamaconk. Authorization to prepare bid specs by Engineer

·                    Municipal Aid Application DOT FY 2011

·                    Employee request for payment of waived health coverage

·                    Solar Panels

·                    Postage Machine

·                    Shared services with Manalapan

·                    ATM Update

5.                  Public Portion – Limited to Agenda Items Only - Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

6.                  New Business

A.                  Resolution No. 2010-128

Authorizing Release of Performance Letter of Credit for Elon Associates

 

B.         Resolution No. 2010-129

Requesting Approval Items of Revenue and Appropriations

 

C.        Resolution No. 2010-130

Authorizing Payment of Department Requisitions

 

D.        Resolution No. 2010-131

Authorizing Payment of Borough Bills

 

                       

 

            E.        Resolution No. 2010-132

                        Authorizing Services Over $800

                        Police Car #3 Anti-Lock Brake Replacement

           

7.            Executive Session

8.            Adjournment

The meeting was called to order by Mayor Reynolds at 7:30 P.M.

Roll Call:  Present:     C/Carr, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                  Absent: * C/Cooke (arrives late)

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator, Joseph Youssouf, Borough Attorney and Thomas Herits, Borough Engineer.

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

* C/Cooke arrives at 7:34 p.m.

 

Discussion Items:

·        Registration for Merchants - C/Robilotti says she suggests we keep a registration form for contact information and description of existing businesses.  Mayor asks for a standard letter requesting this information from the Borough businesses and to notify the Municipal Offices if and when the business is leaving town.  C/Carr said the County tracks the businesses and we should contact the county and also the Census Bureau for this information.  Put the request on the website as well.

 

·        Personnel Policies - C/Wojyn and C/Krawiec want to standardize the Personnel Policy.  Also looking for clarification throughout the policy.  Last time the Policy was reviewed by Council was December 2008.  Will review and bring back to Mayor and Council any conflicts and recommendations. Also all emails should be going through the Englishtown email only.  C/Wojyn will resend email information to Mayor and Council.

 

·        Victory and Weamaconk - Authorization to prepare bid specs by Engineer

C/Rucker and Mayor advises Council that at this time the Engineer needs to prepare bid specs and go out to bid for the Victory and Weamaconk Drive project.  Engineer advised all is in place at this time to proceed.  Resolution will be on the agenda for July 28th meeting.

 

 ·        Municipal Aid Application DOT FY 2011 - Engineer Tom Herits informs Mayor and Council of the four items recommended.  Milling and Paving of LaSatta Avenue, Pedestrian Crosswalk lighting system at the intersections of Water Street/Main Street and Tennent Avenue/Main Street, Reconstruction of Curbing and Sidewalks on Railroad Avenue/Conover Street and Park Avenue, Reconstruction of Center Street.

 

C/Carr requests the findings from the Wood Avenue project in Manalapan from the Engineer.  She would like a letter sent to the County as to what the County is doing to address the failing intersection of Water and Main Street?  Also this study was completed on a Tuesday in January when it is not busy.  Engineer Tom Herits said there would be a Saturday survey done as well. 

 

·        Employee request for payment of waived health coverage - C/Carr states Wayne Krawiec sent a letter requesting compensation for the waiver of his health benefits for 2010 as per the personnel policy.  Discussion takes place between Mayor and Council and it is decided that the Personnel Policy be followed and compensation be granted to Employee Wayne Krawiec.  B/A Finger requests that the personnel policy be modified to state that the finance department needs to be notified prior to the budget being introduced, should an employee be requesting this option, so the money can be budgeted.  Resolution granting employee Wayne Krawiec’s request will be added to this evening’s agenda.

 

·        Solar Panels - C/Carr reports Nick Campanella looked at the properties Engineer Tom Herits gave him.  Attorney Youssouf said we should do formal RFP’s so as not to run into any issues at a later date.  This will be done as soon as possible.

 

·        Postage Machine - Peter Gorbatuk, Clerk states that the trial with Neopost is complete and the recommendation is to stay with Pitney Bowes due to them beating Neopost by $1.00 and having a better machine.

 

·        Shared services with Manalapan - C/Wojyn would like to approach Manalapan to discuss Shared Services.  C/Carr would like to do this as a joint meeting with Manalapan; this way there would be nothing behind closed doors.  Attorney Youssouf asked you wouldn’t want a committee?  Decided not to do a committee, but a joint meeting with Manalapan.  Need to pick a night.  C/Wojyn will reach out to them.

 

·        Credit Card Machine Update - Attorney Youssouf reports this is a Credit Card machine for the Municipal Court, where people can swipe their card to pay their fine.  After reviewing the agreement, only issue unhappy with is they changed it from a Colorado venue case of litigation dispute to a New York venue.   The reason they refuse to come to N.J. is technically this company doesn’t have any official business status in N.J.  New York versus Colorado he can live with though.  Is satisfied and recommends we move forward with the agreement as long as they guarantee to incorporate into the document that they receive no fees back from the Borough.

 

 Public Portion – Agenda Items

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

There being no questions or comments, a motion to close the public portion was offered by C/Cooke and seconded by C/Robilotti.  Passed unanimously.

New Business

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-128

 

AUTHORIZING RELEASE OF PERFORMANCE LETTER OF CREDIT FOR ELON ASSOCIATES

 

            WHEREAS, the Borough of Englishtown accepted a Performance Letter of Credit on September 18, 2008 for the amount of $167,780.70, #IPC 21513 to cover the “Initial Identity of Site Improvements to be Conducted for Elon Associates, LLC, 811 Amboy Avenue, Edison, NJ 08837; and

 

            WHEREAS, by a report dated June 7, 2010, the Borough Engineer recommended the Release of the Performance Letter of Credit since all Site Improvements have been completed; and;

 

            WHEREAS, the Borough of Englishtown will hold the cash bond in the amount of $18,642.30; and

 

            WHEREAS, all outstanding professional bills have been be paid.

 

            NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey the Letter of Credit in the amount of $167,780.70 be released to Elon Associates.

 

            NOW, THEREFORE, BE IT FURTHER RESOLVED, that a certified true copy of this Resolution be provided by the Municipal Clerk to Michael Weitz of Elon Associates, the Borough Engineer and Chief Financial Officer

 

       Offered By:           C/Robilotti

 

       Seconded By:        C/Cooke

 

Tom Herits, Borough Engineer advises that all the items that are covered by this letter of

credit have been completed.  Discussion takes place between Mayor, Council and Tom Herits.

 

Roll Call:  Ayes:           C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                  Nays:         C/Carr

                        Abstain:      None

                        Absent:       None

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-129

 

RESOLUTION REQUESTING APPROVAL OF

ITEMS OF REVENUE AND APPROPROPRIATION NJS 40A:4-87

 

WHEREAS, NJS 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item shall have been made available by law and the amount was not determined at the time of the adoption of the budget; and

 

WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount,

 

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of

The Borough of Englishtown, in the County of Monmouth, State of New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2010 in the sum of $4,400.00, which is now available from the Over the Limit Under Arrest NHTSA Grant in the amount of $4,400.00.

BE IT FURTHER RESOLVED, that the like sum of $4,400.00 is hereby appropriated under the caption Over the Limit Under Arrest NHTSA Grant; and

BE IT FURTHER RESOLVED that the above is the result of funds from The National Highway Traffic Safety (NHTSA) Section 410 Alcohol Traffic Safety and Drunk Driving Prevention Incentive Grants in the amount of $4,400.00.

Offered By:                  C/Robilotti

Seconded By:               C/Cooke

Roll Call:  Ayes:            C/Carr, C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                  Nays:          None

                        Abstain:      None

                        Absent:       None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-130

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

1.      The said approved requisitions amounting to the sum of $1,095.62are hereby authorized to be processed into purchase orders on July 14, 2010.

 

2.      The Borough Clerk is hereby directed to list on the page in the Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Cooke

 

Roll Call:      Ayes:    C/Carr, C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                      Nays:   None

                   Abstain:  None

                    Absent: None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-131

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

            1.   The said approved vouchers amounting to the sum of $69,384.77

                   are hereby authorized to be paid on July 14, 2010.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

Offered By:            C/Robilotti

 

Seconded By:         C/Cooke

 

Roll Call:  Ayes:      C/Carr, C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                 Nays:      None

                         Abstain:      None

                           Absent:    None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-132

AUTHORIZATION OF SERVICES OVER $800

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

Police Dept. – Police Car #3 Anti-Lock Brake Replacement - $895.00

Purchased From:

Englishtown Automotive, Inc.

14 Tennent Avenue

Englishtown, N.J.  07726

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Carr

 

Roll Call: Ayes:            C/Carr, C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

               Nays:            None

             Abstain:           None

              Absent:          None

 

At this time Mayor Reynolds adds Resolution No. 2010-133 to tonight’s agenda.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2010-133

APPROVAL OF HEALTH INSURANCE WAIVER REQUEST

             WHEREAS, the Borough of Englishtown Personnel Policy provides for the provision of payment which allows the employee to waive insurance coverage provided they are covered under a health benefit plan offered by their spouses employer; and 

           

 WHEREAS, Wayne Krawiec a full time employee has waived his health coverage for 2010 and has met the requirements by providing proof of coverage.

 

 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, Wayne Krawiec be compensated $2,500 to be paid in accordance with the Borough of Englishtown Personnel Policy.                                                                                                                                                 

Offered By:          C/Carr

 

Seconded By:      C/Rucker

 

Roll Call: Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

               Nays:   None

             Abstain:  C/Krawiec

              Absent: None

 

B/A Finger advises Mayor and Council that late this morning we received notification from the County that the 2010 tax rate has been struck.  We are now at a total of 1.925, which is an overall tax rate increase of 11.3 cents.  With this news, we anticipate the tax bills going out within the next ten days.  We usually enclose a Borough newsletter and would like council to get back to us no later than Friday, should you have any information you would like in the newsletter.

 

C/Cooke voiced her concerns re: County employees receiving retroactive raises.  The Borough is and everyone should be making concessions at this time.  It’s not fair.  She will be writing a letter to the Freeholders regarding this issue.

 

Executive Session

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel and attorney/client privileged information; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Robilotti

 

Seconded By:       C/Carr

 

Roll Call:   Ayes:    C/Carr, C/Cooke, C/Krawiec, C/Robilotti, C/Rucker, C/Wojyn

                   Nays:  None

                Absent:  None   

               Abstain:  None

 

The time being 8:28 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Rucker, seconded by C/Robilotti.  Passed unanimously.

 

The time being 9:22 P.M.

 

Adjournment

There being no further business a motion to adjourn was offered by C/Carr, seconded by C/Robilotti.  Passed unanimously.

The time being 9:23 P.M.

 

 

September 22, 2010                                                          ________________________

Approved by Governing Body                                          Municipal Clerk