** AGENDA **

 

October 28, 2009

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.                  Approval of Minutes  - August 12, 2009

 

5.         Committee Reports

 

6.         Correspondence

 

            7.         Borough Administrator/CFO Report

 

8.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

9.         New Business

 

                        A.        Resolution No. 2009-194

                                    Canceling Federal COPS Grant Receivable and Reserve Balances

 

B.                 Resolution No. 2009-195

Canceling Old Outstanding Checks

 

C.         Resolution No. 2009-196

            Designation of Salary – Municipal Housing Liaison

 

D.         Resolution No. 2009-197

            Designation of Salaries

 

E.         Resolution No. 2009-198

            Authorizing Accelerated Tax Sale

 

F.         Resolution No. 2009-199

            Authorizing Refund of Vendor Fees to Street Party Vendors

 

G.         Resolution No. 2009-200

Authorizing Redemption of Tax Sale Certificate and Refund of Premium Paid at Tax Sale

 

H.         Resolution No. 2009-201

            Authorizing Approval of Department Requisitions

 

I.           Resolution No. 2009-202

            Authorizing Payment of Borough Bills

 

10.        Tax Collector’s Report – September 2009

 

11.        Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            12.       Executive Session

 

            13.       Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:30 P.M.

 

Roll Call:  Present:            C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                 Absent:            None

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of August 12, 2009 was offered by C/Rucker and seconded by C/Carr.  Passed on the following roll call:

 

Roll Call:        Ayes:            C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                      Nayes:          None

                     Absent:          None

                    Abstain:          None

 

Committee Reports

 

Public Buildings & Grounds

Councilwoman Leonardis reports:

·        Questions regarding the recycling grant.

 

Laurie Finger states she will address this during her report.

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke reports:

·        Halloween party scheduled for Oct. 30 at the Firehouse from 6-8 p.m.

 

Administration, Finance & Personnel

Councilman Wojyn reports:

·        Working diligently with Laurie Finger to lower telephone service cost

 

Public Safety

Councilwoman Robilotti reports:

·        Police Activity report from 10/12-10/25 - 245 total calls including motor vehicle stops

·        Thank you card received from Pauline Carr thanking Mayor and Council for the birthday card and flowers in acknowledgement of her 100th birthday.

·        Letter received from a resident dated 10/21 apologizing to the Police Dept for the accidental dialing of 911 and thanking the police officers for their quick response of the call.  Asking Mayor and Council to never consider reducing the police force.

·        Report received from the Police Dept re: radar report of Hamilton Street that was performed.  40 cars were clocked – the top speed clocked was 32mph and that person was a resident of Hamilton Street.

 

Legislative, Insurance & Licenses

Councilwoman Carr reports:

·        Happy to report that tree grant money was received in the amount of $3,000.00.  After the training we are now eligible to apply for additional grants.

 

Laurie Finger states on October 20th Rick Guffanti, Peter Gorbatuk and myself met with our Forester Consultant Mr. Brash and we started that process.

 

C/Carr continues:

·        The Monmouth County Scenic Byway Committee would like to meet with Manalapan and Englishtown to discuss this section.  They have given us four dates - 11/12, 11/17, 11/18 or 11/19.  They would also like to know if we would like to host the meeting. Consensus is 11/12 in the morning and we can host the meeting.

 

Public Utilities

Councilman Rucker has nothing to report this evening.

 

Correspondence

Peter Gorbatuk, Municipal Clerk reports:

·        Public Officials Training is being offered by JIF during the League conferences on November 18th at 2:45 p.m.

·        In contact with Bob Friedman of Monmouth County Traffic Safety re: no passing zone on Wood Avenue.  Mr. Friedman requested to me that he needs the last three years of traffic/accident reports for Wood Ave.  I passed this along to Chief Niziolek and he wanted this request from the County to be put in writing.  I contacted Mr. Friedman of the Chief’s request, which is where we now stand.  Also been in contact with Bob Friedman re: the crosswalk across Main Street by the entrance to Sanford Park.  Mr. Friedman is working on this and he said he would be out there in a week or so to mark out the crosswalk. 

 

Borough Administrator/CFO Report

Laurie Finger states:

·        Received letter from COAH stating they received our repetition and we are now in the process of the next step, which is them receiving any opposing briefs for the minor revisions.  Those need to be filed by November 10th and we would then have 10 days to respond to any opposing briefs received.

·        Regarding the recycling grant, we received information from Monmouth County that they have some money to disperse to the municipalities regarding a recycling improvement program.  I met with Rick Guffanti and he suggested new recycling cans.  We applied for a grant in the amount of $14,313.00 to purchase 800 cans.  I sent a letter of our intent.  We received a letter back stating that we were approved and we are now in the next step of formalizing the application.  There is no match on our side needed.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Robilotti and seconded by C/Carr.  Passed unanimously.

 

New Business

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-194

 

RESOLUTION CANCELING FEDERAL COPS GRANT

RECEIVABLE AND RESERVE BALANCES

 

            WHEREAS, a receivable balance of $28,236.86 entitled Federal COPS Grant Program which remains on the Grant Fund balance sheet and has expired on January 4, 2006; and

 

            WHEREAS, it is necessary to formally cancel the receivable balance and it’s offsetting appropriation reserve balance from the balance sheet;

 

 

            NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown, that the following unexpended and dedicated balances be canceled:

 

GRANT TITLE                                                                      AMOUNT CANCELLED

 

Receivable – Federal COPS Grant Program                                      $28,236.86

Community Development Block Grant

 

Reserve – Federal COPS Grant Program                                           $  5,194.84

 

BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to the Borough Chief Financial Officer and Borough Auditor.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Leonardis

 

C/Carr requested this be tracked of why this money was not collected or spent.  Laurie Finger will reach out to the Chief regarding this.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                Nays:   None

             Abstain:  None

               Absent: None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-195

 

RESOLUTION CANCELING OLD OUTSTANDING CHECKS

 

WHEREAS, there remains within the current fund checking account old outstanding checks;

 

NOW THEREFORE BE IT RESOLVED, that the old outstanding checks dated be canceled and returned to Surplus:

 

CURRENT CHECKING ACCOUNT – ACCOUNT #1111040036

 

CHECK #                        AMOUNT                  DATE OF ISSUE        PAYEE

8434                            $ 114.56                           6/11/08                        State of NJ-PWT

8605                            $   35.00                           9/10/08                        Eileen Flynn

           

BE IT FURTHER RESOLVED, that a true certified copy of this resolution be forwarded to Borough Chief Financial Officer and Borough Auditor.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Carr

 

Laurie Finger states these are two checks that were never cashed and need to be cancelled.

 

Roll Call:   Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                 Nays:   None

  Abstain:   None

               Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-196

 

DESIGNATION OF SALARY – MUNICIPAL HOUSING LIAISON

 

WHEREAS, an Ordinance creating the position of Municipal Housing Liaison for the purpose of administering the Borough of Englishtown’s affordable housing program pursuant to the Fair Housing Act was adopted on June 11, 2008; and

WHEREAS, pursuant to N.J.A.C. 5:94-7 and N.J.A.C. 5:80-26.1 et. seq.; the Borough of Englishtown is required to appoint a Municipal Housing Liaison to enforce the affordable housing program requirements; and

 

            WHEREAS, on September 10, 2008, Resolution No. 2008-169 was passed appointing Celia Hecht to the position of Municipal Housing Liaison for the year 2008 without monetary compensation, and to be revisited for the 2009 appointment; and

 

            WHEREAS, the Mayor and Council of the Borough of Englishtown adopted an Ordinance entitled "An Ordinance Establishing Limits for Salaries of the Employees on the Borough of Englishtown, County of Monmouth, State of New Jersey”; and

 

            WHEREAS, said salaries provide certain ranges for the positions set forth; and

 

            NOW, THEREFORE BE IT RESOLVED that it is the determination of the Mayor and Council of the Borough of Englishtown that the 2009 annual salary for the position of Municipal Housing Liaison held by Celia Hecht shall be as follows:

 

     Position                                Pay Schedule                                   Salary

Municipal Housing                          annually                                         $500.00

    Liaison                                 *Effective and Retroactive to January 1, 2009   

                         

BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be distributed to Celia Hecht and the Borough Chief Financial Officer.

 

Offered By:                  C/Rucker

 

Seconded By:               C/Robilotti

 

C/Leonardis asked if the salary could be lowered to $100.00 given our budgetary problems.  Laurie Finger states we did discuss this during the budget process and settled on $500.00.

 

 Roll Call:   Ayes:            C/Carr, C/Cooke, C/Rucker, C/Wojyn

                  Nays:            C/Leonardis, C/Robilotti

  Abstain:            None

              Absent:             None

 

 

 

 

 

 

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-198

 

RESOLUTION AUTHORIZING AN ACCELERATED TAX SALE TO BE HELD IN ACCORDANCE TO THE RULES AND REGULATIONS PURSUANT TO N.J.S.A. 54:5-19

 

                    WHEREAS, according to the amended regulations set forth in N.J.S.A. 54:5-19 et seq., all taxes and municipal water and sewer, and other lienable charges payable through the eleventh day of the eleventh month of the current fiscal year shall be subject to tax sale and offered for sale of lien to the lowest bidder or highest premium bidder at a tax sale to be held on December 21, 2009 at the Borough of Englishtown municipal building at 15 main street Englishtown, New Jersey; and 

 

                   WHEREAS, there are delinquencies appearing in the records of the Borough of Englishtown for monies levied on the owners of record as they appear in the official tax list filed in the office of the Collector of Taxes of the Borough of Englishtown, as well as listings from the Borough of Englishtown Municipal Water and Sewer Department.

 

                  NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth State of New Jersey that the Tax Collector of the municipality be and is hereby authorized, to hold a Tax Sale for taxes, water and sewer arrears for properties located in our municipality on December 21, 2009, with official notices of sale being advertised and notice the owners of record according to the requirement of N.J.S.A. 54:5-19 et seq.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Carr

 

Laurie Finger states residents will be well notified and will be given ample time to pay prior to it going to tax sale.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                Nays:   None

  Abstain:  None

               Absent: None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-199

 

AUTHORIZING REFUND OF VENDOR FEES TO

ENGLISHTOWN STREET PARTY VENDORS

 

            WHEREAS, the Englishtown Street Party scheduled for October 17, 2009, rain date October 18, 2009 unfortunately had to be cancelled due to inclement weather; and

 

            WHEREAS, the Englishtown Street Party has been postponed until May 15, 2010; and

 

WHEREAS, the following vendors have previously paid a vendor fee to participate in the 2009 Street Party and unfortunately are not available on May 15, 2010 and due to the cancellation are now due a refund:

 

Karen Block – Kaylas Kreatins, Roosevelt, N.J.- 1space                            $25.00

Joan Schimmenti – Modern Images, Old Bridge, N.J. – 3 spaces                 $75.00

Alan Becofsky – Daestar Distributions, Parlin, N.J. – 1 space                      $25.00

Myra Perez – Domestics, Inc., Freehold, N.J. – 1 space                              $25.00

Kathy Dropko – KDS Sales, Manalapan, N.J. – 2 spaces                           $50.00

Bonnie Brown, Manalapan, N.J. – 1 space                                                  $25.00

Chanin Robilotti, Englishtown, N.J.                                                              $15.00

Bernard Canonigo – Bernies Shishkabob, Jersey City, N.J.                          $75.00

           

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, and State of New Jersey that the above refunds are hereby approved.

 

Offered By:        C/Robilotti

                                   

Seconded By:     C/Carr

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                 Nays:  None

  Abstain:  None

               Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-200

 

AUTHORIZING REDEMPTION OF TAX SALE CERTIFICATE

& REFUND OF PREMIUM PAID AT TAX SALE

 

            WHEREAS, the Borough of Englishtown Tax Collector has reported that the following Tax Sale Certificate has been sold to Crusader Lien Services, 179 Washington Lane, Jenkintown, PA 19046

 

 

Tax Sale Certificate Number 08-00003

Block 25, Lot 5

21 Water Street

in the amount of $13,889.78

 

            WHEREAS, Crusader Lien Services also paid $9,500.00 as a premium to obtain Tax Sale Certificate #08-00003; and

 

            WHEREAS, the above-mentioned certificate has been paid and the holder is also entitled to a refund of the premium paid to obtain said certificate for a total redemption amount of $23,389.78.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes payment in the amount of $23,389.78 to Crusader Lien Services, 179 Washington Lane, Jenkintown, PA 19046.

 

            BE IT FURTHER RESOLVED that a certified true copy of this Resolution be forwarded to the Borough's Tax Collector and Chief Financial Officer.

 

Offered By:                  C/Rucker

                                   

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                  Nays:  None

  Abstain:   None

               Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-201

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $1,435.31

are hereby authorized to be processed into purchase orders on October 28, 2009.

  

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Carr

 

Questions and discussion take place re: desk calendars.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                 Nays:   None

 Abstain:   None

              Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-202

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $460,892.27

                   are hereby authorized to be paid on October 28, 2009.

 

2.        The Borough Clerk is hereby directed to list on the page in the Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:                  C/Rucker

                                   

Seconded By:               C/Carr

 

Questions and discussion take place re: telephone bill and unemployment costs.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                 Nays:   None

 Abstain:   None

               Absent:  None

 

Tax Collector’s Report

September  2009

 

                                2009 Taxes                    $18,428.43

                                2008 Taxes                        1,667.13

                                Interest                                  757.34

                       

                                Net Receipts                 $20,852.90

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

Mr. Desai – Heritage Drive, resident who sent correspondence re: Police.   Expresses to Mayor and Council that even though times are tough he feels the Police Dept. is one area that should see no cuts.

 

C/Leonardis states that she receives phone calls from residents on average once a week saying that there taxes are too high and they want us to do something about lowering the tax rate.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Carr and seconded by C/Robilotti.   Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, contract negotiation, litigation; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Robilotti

 

Seconded By:       C/Carr

  

Roll Call:   Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Wojyn

                Nays:     None

             Absent:     None   

            Abstain:     None

 

The time being 8:07 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Carr, seconded by C/Robilotti. Passed unanimously.

 

The time being 8:46 P.M.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Carr, seconded by C/Robilotti.  Passed unanimously.

 

The time being 8:47 P.M.

 

  

___January 27, 2010_______                                          ________________________

Approved by Governing Body                                          Municipal Clerk