** AGENDA **

 

November 9, 2009

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.         Meeting Workshop

 

5.         Approval of Minutes  - August 26, 2009

 

6.         Committee Reports

 

7.         Correspondence

 

            8.         Borough Administrator/CFO Report

 

9.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            10.        New Business:

 

A.                 Resolution No. 2009-203

Authorization of Services Over $800

Annual Contribution to First Aid Squad

 

B.                 Resolution No. 2009-204

Police Department – Ammunition Over $800

                       

C.                 Resolution No. 2009-205

Authorizing Appropriation Transfer

 

D.                 Resolution No. 2009-206

Authorizing Approval of Department Requisitions

                       

E.         Resolution No. 2009-207

Authorizing Payment of Borough Bills

 

11.        Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            12.       Executive Session

 

            13.       Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:30 P.M.

 

Roll Call:  Present:            C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

                  Absent:           C/Leonardis

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Mayor Reynolds states there are no items for the meeting workshop this evening.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of August 26, 2009 was offered by C/Rucker and seconded by C/Robilotti.  Passed on the following roll call:

 

Roll Call:            Ayes:          C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

                      Nayes:            None

                     Absent:            C/Leonardis

                    Abstain:            C/Carr

 

 Committee Reports

 

Public Buildings & Grounds

Councilwoman Leonardis was not in attendance.  Nothing was reported.

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke reports:

·        Thanks everyone for their help at the Halloween Party on October 30th

 

Administration, Finance & Personnel

Councilman Wojyn reports:

·        Working on improving the website.

 

Public Safety

Councilwoman Robilotti reports:

·        Reads correspondence received from resident Kathy Bien commending Officer MacInnes and Officer Martinson for the way they handled a situation with an autistic boy on Election Day.

·        Police Activity report 10/25 – 11/08 - 277 total calls including motor vehicle stops.

·        It was questioned by Court Administrator why she does not have a cell phone and why she has to use her personal cell phone for call outs.

 

Discussion takes place between Mayor and Council.  Mayor Reynolds requests reports of the Court Administrator’s phone usage so they can possibly reimburse her call out usage.

 

Legislative, Insurance & Licenses

Councilwoman Carr reports: 

·        Scenic byway meeting scheduled for 11/12 10 am here at Borough Hall.

·        Mandatory insurance class here 11/20 at 10am for all Borough employees re: workmen’s comp situations.

 

Public Utilities

Councilman Rucker reports:

·        Notificattion received from the State of New Jersey, Division of Water Supply that our permit for Sanford Square development has been issued. 

·        Notification from Verizon that they are going to be looking to upgrade the generator at the Hamilton St. Water Tower site.  Their specifications are included and they will have to go before the planning board.  There would be an increase in the existing fee they pay us.

 

Correspondence

Peter Gorbatuk, Municipal Clerk

·        Elected Officials Training Seminar – December 3, 2009 7:00pm in Wall Twp.

·        Put in council folders the tentative 2010 council dates, please review and get back to me if you feel there are any changes.

 

Borough Administrator/CFO Report

Laurie Finger has nothing to report this evening.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Carr and seconded by C/Rucker.  Passed unanimously.

 

New Business

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-203

 

AUTHORIZATION OF PURCHASES OR SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Englishtown’s Annual Contribution to First Aid Squad - $9000.00

 

Purchased From:

Englishtown-Manalapan First Aid Squad

P.O. Box 294

11 Sanford Avenue

Manalapan, N.J.  07726

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Carr

 

Seconded by:               C/Robilotti

 

Roll Call:   Ayes:           C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

     Nays:           None

 Abstain:            None

              Absent:           C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-204

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. - Ammunition –  $1,101.18

 

Purchased From:

Eagle Point Gun Shop

T J Morris & Son

1707 Third Street

Thorofare, N.J. 08086

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Cooke

 

Roll Call:   Ayes:           C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

     Nays:           None

             Abstain:            None

              Absent:           C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-205

 

RESOLUTION AUTHORIZING APPROPRIATION TRANSFER

 

            WHEREAS, N.J.S.A. 40A: 4-58 provides that during the last 2 months of the fiscal year, to expend for any of the purposes specified in the budget an amount in excess of the respective sums appropriated therefore and there shall be an excess in any appropriation over and above the amount deemed to be necessary to fulfill the purpose of such appropriation.

 

            NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $8,800.00 be made in the 2009 budget as attached.

 

Current Fund:

 

From:              

Insurance OE                                            $6,800.00

Building & Grounds OE                             $2,000.00

 

To:                                                                                           Reason

Engineering Services OE                             $5,000.00            Amend COAH Plan

Police Dispatch 911                                    $1,800.00            Increased calls

Streets & Roads OE                                   $2,000.00            Sander Repair, Truck Maint

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Carr

 

Roll Call: Ayes:               C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

     Nays:             None

 Abstain:              None

              Absent:             C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-206

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $11,727.38

are hereby authorized to be processed into purchase orders on November 9, 2009.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered by:                   C/Carr

 

Seconded by:               C/Rucker

 

Roll Call: Ayes:             C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

     Nays:           None

 Abstain:            None

              Absent:           C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-207

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $241,514.32

                   are hereby authorized to be paid on November 9, 2009.

 

2.       The Borough Clerk is hereby directed to list on the page in the Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Cooke

 

Roll Call: Ayes:             C/Carr, C/Cooke, C/Robilotti, C/Rucker, C/Wojyn

     Nays:           None

 Abstain:            None

              Absent:           C/Leonardis

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

  

There being no questions or comments, a motion to close the public portion was offered by C/Robilotti and seconded by C/Rucker.   Passed unanimously.

 

Executive Session

 

There was no executive session this evening.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Robilotti and seconded by C/Carr.  Passed unanimously.

 

The time being 7:51 P.M.

 

  

____January 27, 2010______                                          ________________________

Approved by Governing Body                                          Municipal Clerk