** AMENDED AGENDA **

 

May 13, 2009

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.         Meeting Workshop

·        FY2010 DOT Applications

·        November Referendum

 

5.                  Approval of Minutes  - February 25, 2009

 

6.        Committee Reports

 

            7.        Borough Engineer’s Monthly Report – May 2009

 

8.       Correspondence

 

            9.        Borough Administrator/CFO Report

 

            10.     Public Hearing – 2009 Municipal Budget

 

11.     Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

12.     New Business:

 

A.                 Ordinance No. 2009-08 – First Reading & Introduction

Amending Chapter 2.54, Entitled “Municipal Stormwater Control”

 

B.                 Resolution No. 2009-109

Authorizing Pro-Rated Refund of Commuter Parking Fees

 

C.                 Resolution No. 2009-110

Elimination of Temporary P/T Public Works Employee Position and Appointment of Clean Communities Worker

 

                        D.        Resolution No. 2009-111

Authorizing Release of Planning Board Escrow

 

E.         Resolution No. 2009-112

Authorizing Purchases Over $800

Tax Dept. – Stamped Envelopes

 

F.         Resolution No. 2009-113

Authorizing Purchases Over $800

2008 LOSAP Obligation

 

G.         Resolution No. 2009-114

Authorizing Approval of Department Requisitions

 

H.         Resolution No. 2009-115

Authorizing Payment of Borough Bills

 

I.          Resolution No. 2009-116

Authorization to Enter into a Cooperative Pricing Agreement

 

J.         Resolution No. 2009-117

Hiring Tax Appeal Expert for Tax Appeals Filed in Tax Court

 

K.                Resolution No. 2009-118

Setting Forth the Amount of Appropriations for the Manalapan-Englishtown Regional School District and Certifying the Amount to be Appropriated to the Monmouth County Board of Taxation

 

L.         Resolution No. 2009-119

Authorization of Purchases Over $800

Water Dept. – Calcium Hypochlorite Briquette for Treatment Plant

 

13.            Tax Collector’s Report – March 2009

 

14.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            15.       Executive Session

 

            16.       Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:31 P.M.

 

Roll Call:    Present:            C/Soden, C/Rucker, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Absent:            None

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Meeting Workshop

 

FY2010 DOT Applications: Mayor Reynolds reads aloud the proposed DOT grant projects the Borough Engineer will be submitting applications for. 

Council consensus unanimous to have Borough Engineer submit applications for the four proposed projects listed below:

 

November Referendum re: Municipal Consolidation w/ Manalapan Twp.: Mayor Reynolds states we applied for extraordinary aid and we probably will not get a response until sometime in August, we went for a tax levy cap waiver and we are still waiting to hear from the Federal government regarding the 3 COP Grant applications that we submitted and probably will not get a response until sometime in July/August.   We have up to August 21st to submit a referendum to the County.  Until we hear answers to all these issues, I feel we are being premature discussing a referendum at this time.

 

Attorney Youssouf explains the municipal consolidation process.

 

Discussion continues between Mayor, Council and Laurie Finger, CFO/BA and Attorney Youssouf.

 

Attorney Youssouf asks for authorization to prepare for council consideration, a consolidation resolution and a memo explaining the procedures available to the Borough.

A motion is offered by C/Carr and seconded by C/Leonardis.

Roll Call:  Ayes:            C/Cooke, C/Leonardis, C/Carr, Mayor Reynolds

                 Nays:            C/Rucker, C/Robilotti, C/Soden

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of February 25, 2009 was offered by C/Leonardis and seconded by C/Robilotti.  Passed on the following roll call:

 

Roll Call:         Ayes:     C/Soden, C/Rucker, C/Carr, C/Robilotti, C/Cooke, C/Leonardis    

                      Nayes:     None

                     Absent:     None

                    Abstain:     None

 

Committee Reports

 

Public Buildings & Grounds

Councilwoman Leonardis reports:

·        Resolution on tonight’s agenda switching our part time DPW employee to Clean Communities which allows us to utilize our grant money.

·        DPW supervisor Rick Guffanti will be using vacation days Memorial Day weekend.

·        Rick Guffanti also sent a memo to Laurie Finger, B.A., that the public works department keeps the Sanford Park bathrooms open Monday – Friday and asked that the police department keep them open on the weekends. 

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke reports:

·        May 25th is the Englishtown/Manalapan Memorial Day Parade.  Line up is at 1:30 p.m. in Manalapan’s municipal complex and the procession begins at 2p.m.

 

Administration, Finance & Personnel

Councilwoman Robilotti reports:

·        Attended the Congressional Art competition, which was sponsored, by Rush Holt on Friday and the artwork that was submitted was from students from all 50 states and was unbelievable.

·        Want to commend the News Transcript for finally publishing an article about our police department.  It was regarding Patrolman Dinicola and Corporal MacInnes’s drug arrest which took over 50 grams of marijuana off the streets.

·        A few children from Heritage Drive gave me a powerpoint to submit to council tonight about saving our planet.  They want to get people to recycle more and not litter.  They would like to do a lemonade stand and give the proceeds to council so we can use the money towards more recycling efforts.  At our next council meeting, I would like to invite these children and present them citizen awards for this wonderful idea.  

Consensus of council unanimous to have children attend the next council mtg. to receive citizen awards.

 

Public Safety

Councilman Soden reports:

·        Police activity report from 4/20 –5/10, there were 770 calls.

 

Legislative, Insurance & Licenses

Councilwoman Carr reports: 

·        The AIA would like to know if we would like them to come and do a final presentation.  There are some great ideas and recommendations in the final report however, I just don’t know if we should pull people in from allover the U.S. to give a final presentation on things we just don’t have the money to do.

·        Inmate Labor Program – received a report from the Sheriffs Department a few weeks ago and they will be setting up the schedule soon. 

 

Mayor Reynolds asks C/Carr to contact them to clarify if they need to come do a final presentation to get the grant to go through the final stage.

 

Public Utilities

Councilman Rucker has nothing to report this evening.

 

Correspondence

Peter Gorbatuk, Municipal Clerk states:

·        Letter received from JCP&L that during the summer months of June – Sept. there is going to be a 2 cent increase and it will go back to the old rate in October.

·        Received correspondence from the Supreme Court of the State of New Jersey that Rosemary O’Donnell is now a certified municipal court administrator.

 

Mayor Reynolds asks council if during the summer months to possibly only have one meeting a month to cut down on electricity/air conditioning costs.

 

Council was in favor of this idea and Mayor Reynolds stated a final decision would be made at the May 27, 2009 meeting.

 

Borough Administrator/CFO Report

Laurie Finger reports:

·        Received a local finance notice informing us that the Fair and Accurate Credit Transaction Act of 2003 instituted an Identity Theft requirement to be effective May 1st 2009.  I was in the process of putting an Identity Theft Program together because we extend credit to our customers of our water/sewer utility processing.  A few days later I received a letter from DCA stating that they announced a delay in enforcing the rules and that we don’t need to take action until August 1st.  The attorney and I will be putting something together over the summer.

·        Chief Niziolek, Peter Gorbatuk, the attorney and myself are finalizing the alarm ordinance which we should have for introduction at our next meeting.

 

Public Hearing – 2009 Municipal Budget

 

Mayor Reynolds opened the floor to the public for questions or comments on the proposed 2009 Municipal Budget.  The following individuals made questions and/or comments:

 

Kathy Bien, Main St. resident

Lynn Strong, Main St. resident

Barbara Kuchinski, Hamilton St. resident

Isabelle Lewis, Park Ave. resident

 

There being no further questions or comments, a motion to close the public hearing was

offered by C/Soden and seconded by C/Rucker.  Passed unanimously.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

Wayne Krawiec – question re: Manalapan Hardware on bill list.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Robilotti.  Passed unanimously.

 

New Business

 

BOROUGH OF ENGLISHTOWN                 FIRST READING & INTRODUCTION

ORDINANCE NO. 2009-08

 

ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 2.54

OF THE CODE OF THE BOROUGH OF ENGLISHTOWN

ENTITLED “MUNICIPAL STORMWATER CONTROL”

 

WHEREAS, recent amendments to NJDEP’s stormwater rules (N.J.A.C. 7:8-1.1 et. seq.) require municipal enactment of amendments to stormwater control ordinances; and

 

            NOW, THEREFORE BE IT HEREBY ORDAINED by the Borough Council of the Borough of Englishtown that the following sections be added to Chapter 2.54 of the code of the Borough of Englishtown as follows:

 

2.54.14  Refuse Containers/Dumpsters

 

A.            Purpose         

An ordinance requiring dumpsters and other refuse containers that are outdoors or exposed to stormwater to be covered at all times and prohibits the spilling, dumping, leaking or otherwise discharge of liquids, semi-liquids or solids from the containers to the municipal separate storm sewer system(s) operated by the Borough of Englishtown and/or the waters of the State so as to protect public health, safety and welfare, and to prescribe penalties for the failure to comply.

B.            Definitions    

For the purpose of this ordinance, the following terms, phrases, words, and their derivations shall have the meanings stated herein unless their use in the text of this Chapter clearly demonstrates a different meaning.  When not inconsistent with the context, words used in the present tense include the future, words used in the plural number include the singular number, and words used in the singular number include the plural number.  The word “shall” is always mandatory and not merely directory.

 

1.      Municipal separate storm sewer system (MS4) – a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels or storm drains) that is owned or operated by the Borough of Englishtown or other public body, and is designed and used for collecting and conveying stormwater. 

 

2.      Person – any individual, corporation, company, partnership, firm, association or political subdivision of this State subject to municipal jurisdiction.

 

3.      Refuse container – any waste container that a person controls whether owned, leased, or operated, including dumpsters, trash cans, garbage pails, and plastic trash bags.

 

4.      Stormwater – means water resulting from precipitation (including rain and snow) that runs off the land’s surface, is transmitted to the subsurface, is captured by separate storm sewers or other sewerage or drainage facilities, or is conveyed by snow removal equipment.

 

5.      Waters of the State – means the ocean and its estuaries, all springs, streams and bodies of surface or ground water, whether natural or artificial, within the boundaries of the State of New Jersey or subject to its jurisdiction.

 

C.            Prohibited Conduct

Any person who controls, whether owned, leased, or operated, a refuse container or dumpster must ensure that such container or dumpster is covered at all times and shall prevent refuse from spilling out or overflowing.

 

Any person who owns, leases or otherwise uses a refuse container or dumpster must ensure that such container or dumpster does not leak or otherwise discharge liquids, semi-liquids or solids to the municipal separate storm sewer system(s) operated by the Borough of Englishtown.

 

D.            Exceptions to Prohibition

1.      Permitted temporary demolition containers

2.      Litter receptacles (other than dumpsters or other bulk containers)

3.      Individual homeowner trash and recycling containers

4.      Refuse containers at facilities authorized to discharge stormwater under a valid NJPDES permit

5.      Large bulky items (e.g., furniture, bound carpet and padding, white goods placed curbside for pickup)

E.            Enforcement

This ordinance shall be enforced by the Police Department and/or Municipal Code Enforcement Officer of the Borough of Englishtown.

 

F.            Penalties

Any person(s) who is found to be in violation of the provisions of this ordinance shall be subject to a fine not to exceed five hundred dollars ($500.00).

 

G.            Severability

Each section, subsection, sentence, clause and phrase of this ordinance is declared to be an independent section, subsection, sentence, clause and phrase and the finding or holding of any such portion of this ordinance to be unconstitutional, void, or ineffective for any cause, or reason, shall not affect any other portion of this ordinance.

 

H.            Effective date

This ordinance shall be in full force and effect from and after its adoption and any publication as may be required by law.

 

2.54.15  Private Storm Drain Inlet Retrofitting Ordinance

 

A.            Purpose

An ordinance requiring the retrofitting of existing storm drain inlets which are in direct contact with repaving, repairing, reconstruction, or resurfacing or alterations of facilities on private property, to prevent the discharge of solids and floatables (such as plastic bottles, cans, food wrappers and other litter) to the municipal separate storm sewer(s) operated by the Borough of Englishtown so as to protect public health, safety and welfare, and to prescribe penalties for the failure to comply.

 

B.            Definitions

For the purpose of this ordinance, the following terms, phrases, words, and their derivations shall have the meanings stated herein unless their use in the text of this Chapter clearly demonstrates a different meaning.  When not inconsistent with the context, words used in the present tense include the future, words used in the plural number include the singular number, and words used in the singular number include the plural number.  The word “shall” is always mandatory and not merely directory.

 

  1. Municipal separate storm sewer system (MS4) – a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels, or storm drains) that is owned or operated by the Borough of Englishtown or other public body, and is designed and used for collecting and conveying stormwater.

 

  1. Person – any individual, corporation, company, partnership, firm, association, or political subdivision of this State subject to municipal jurisdiction.

 

  1. Storm drain inlet – an opening in a storm drain used to collect stormwater runoff and includes, but is not limited to, a grate inlet, curb-opening inlet, slotted inlet, and combination inlet.
  2. Waters of the State – means the ocean and its estuaries, all springs, streams and bodies of surface or ground water, whether natural or artificial, within the boundaries of the State of New Jersey or subject to its jurisdiction.

 

C.            Prohibited Conduct

No person in control of private property (except a residential lot with one single family house) shall authorize the repaving, repairing (excluding the repair of individual potholes), resurfacing (including top coating or chip sealing with asphalt emulsion or a thin base of hot bitumen), reconstructing or altering any surface that is in direct contact with an existing storm drain inlet on that property unless the storm drain inlet either:

 

  1. Already meets the design standard below to control passage of solid and floatable materials; or

 

  1. Is retrofitted or replaced to meet the standard in Section V below prior to the completion of the project.

 

D.        Design Standard

Storm drain inlets identified in Section IV above shall comply with the following standard to control passage of solid and floatable materials through storm drain inlets.  For purposes of this paragraph, “solid and floatable materials” means sediment, debris, trash, and other floating, suspended, or settleable solids.  For exemptions to this standard see Section V.3 below.

 

  1. Design engineers shall use either of the following grates whenever they use a grate in pavement or another ground surface to collect stormwater from that surface into a storm drain or surface water body under that grate:

 

a.      The New Jersey Department of Transportation (NJDOT) bicycle safe grate, which is described in Chapter 2.4 of the NJDOT Bicycle Compatible Roadways and Bikeways Planning and Design Guidelines (April 1996); or

b.      A different grate, if each individual clear space in that grate has an area of no more than seven (7.0) square inches, or is no greater than 0.5 inches across the smallest dimension.

 

Examples of grates subject to this standard include grates in grate inlets, the grate portion (non-curb-opening portion) of combination inlets, grates on storm sewer manholes, ditch grates, trench grates, and grates of spacer bars in slotted drains.  Examples of ground surface include surfaces of roads (including bridges), driveways, parking areas, bikeways, plazas, sidewalks, lawns, fields, open channels, and stormwater basin floors.

 

2.      Whenever design engineers use a curb-opening inlet, the clear space in that curb opening (or each individual clear space, if the curb opening has two or more clear spaces) shall have an area of no more than seven (7.0) square inches, or be no greater than two (2.0) inches across the smallest dimension.

  1. This standard does not apply:

 

a.      Where the municipal engineer agrees that this standard would cause inadequate hydraulic performance that could not practicably be overcome by using additional or larger storm drain inlets that meet these standards;

 

b.      Where flows are conveyed through any device (e.g., end of pipe netting facility, manufactured treatment device, or a catch basin hood) that is designed, at a minimum, to prevent delivery of all solid and floatable materials that could not pass through one of the following:

 

i.   A rectangular space four and five-eighths inches long and one and one-half inches wide (this option does not apply for outfall netting facilities); or

ii. A bar screen having a bar spacing of 0.5 inches.

 

c.      Where flows are conveyed through a trash rack that has parallel bars with one-inch (1”) spacing between the bars; or

 

d.      Where the New Jersey Department of Environmental Protection determines, pursuant to the New Jersey Register of Historic Places Rules at N.J.A.C. 7:4-7.2(c), that action to meet this standard is an undertaking that constitutes an encroachment or will damage or destroy the New Jersey Register listed historic property.

 

E.            Enforcement

This ordinance shall be enforced by the Police Department and/or Municipal Code Enforcement Officer of the Borough of Englishtown.

 

F.            Penalties

Any person(s) who is found to be in violation of the provisions of this ordinance shall be subject to a fine not to exceed five hundred dollars ($500.00) for each storm drain inlet that is not retrofitted to meet the design standard.

 

G.            Severability

Each section, subsection, sentence, clause and phrase of this ordinance is declared to be an independent section, subsection, sentence, clause and phrase and the finding or holding of any such portion of this ordinance to be unconstitutional, void, or ineffective for any cause, or reason, shall not affect any other portion of this ordinance.

 

H.            Effective date

This ordinance shall be in full force and effect from and after its adoption and any publication as may be required by law.

 

Offered By:                  C/Rucker

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                             Nays:         None

 Abstain:          None

 Absent:          None

 

Peter Gorbatuk, Municipal Clerk states the Public Hearing and Adoption on Ordinance No. 2009-08 is scheduled for the May 27, 2009 Council Meeting, 7:30 p.m. at Borough Hall.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-109

 

AUTHORIZING PRO-RATED REFUND OF COMMUTER PARKING FEES

 

            WHEREAS, applications were received in January 2009 for the five (5) commuter spots located in the Hamilton Street Municipal parking lot and spaces were assigned on a first come first serve basis; and

 

WHEREAS, the following individuals were assigned these commuter spaces and have paid an annual fee of $120.00 in compliance with Borough Code Chapter 2.93.12D; and

 

            WHEREAS, the assigned commuter spaces were unavailable to the permit holders until May 1, 2009; and

 

WHEREAS, due to the unavailability of the commuter spaces until May 1, 2009 the following individuals are now due a refund of $40.00 to cover the non-usage of the commuter space for the months January through April:

 

            Kamal K. Ghosh            24 Lasatta Avenue  Englishtown, N.J. 07726

            Adele Pecoraro            9 Heritage Drive, Englishtown, N.J. 07726

            Barbara Hargadon            37 Carriage Lane, Englishtown, N.J. 07726

            Hitendra Gupta            33 Hospitality Way, Englishtown, N.J. 07726

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, and State of New Jersey that the above refunds are hereby approved.

 

Offered By:          C/Robilotti      

 

Seconded By       C/Leonardis

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:   None

              Absent:  None

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-110

 

ELIMINATION OF TEMPORARY PART TIME PUBLIC WORKS EMPLOYEE POSITION AND APPOINTMENT OF CLEAN COMMUNITIES WORKER

 

            WHEREAS, due to the reinstatement of a part time position in the Department of Public Works to full time status at the March 11, 2009 council meeting, there is no longer a need to have the temporary part time public works employee position held by Christopher Reid of Monroe Twp, N.J; and 

 

WHEREAS, the Borough of Englishtown has received a grant for the purpose of promoting the Clean Communities Program;

 

             WHEREAS, it is the recommendation of the Department of Public Works Supervisor for Christopher Reid to fill the position of Clean Communities Worker

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the

Borough of Englishtown, County of Monmouth, State of New Jersey that Christopher Reid shall no longer hold the title of Temporary Part Time Public Works Employee and shall be appointed as a Clean Communities Worker:

 

1.         Paid $10.00 per hour, not to exceed $4,000.00.

 

2.         20-25 hours weekly.

 

3.         Shall be under the direction of the Public Works Supervisor.

 

4.                  Appointment shall be effective May 11, 2009

 

BE IT FURTHER RESOLVED that a certified true copy of this resolution be forwarded to Christopher Reid and the Borough Chief Financial Officer.

 

Offered By:          C/Leonardis    

 

Seconded By        C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:   None

              Absent:  None

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-111

 

AUTHORIZING RELEASE OF PLANNING BOARD ESCROW

 

            WHEREAS, G & F Associates have a $891.25 balance in their Planning Board Escrow Account regarding Block 6, Lot 14, Wilson Avenue; and

 

            WHEREAS, it is recommended by the Planning Board Engineer that escrow billings for this project are complete and any further invoices against the inspection account for release of the maintenance bond in October 2010 shall be paid by the current owner of the property, Baker Residential at 120 American Road, Morris Plains, NJ 07950.

 

            NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, and State of New Jersey that it hereby authorizes release of the Planning Board Escrow Account balance of $891.25 to G & F Associates at P.O. Box 777, Oakhurst, N.J. 07755.

 

            BE IT FURTHER RESOLVED that a certified true copy of this resolution be forwarded to the Borough Engineer, Chief Financial Officer and G & F Associates.

 

Offered By:         C/Rucker        

 

Seconded By       C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:   None

              Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-112

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Tax Dept. – Stamped Envelopes –  $1,000.60

 

Purchased From:

U.S. Postal Service

Stamp Fulfillment Services

P.O. Box 7247

Philadelphia, PA  19101-7103

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:         C/Robilotti      

 

Seconded By      C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:   None

              Absent:   None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-113

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

2008 LOSAP Obligation - $3,500.00

 

Purchased From:

Lincoln Financial Advisors

395 W. Passaic Street

4th Floor

Rochelle Park, N.Y.  07662-3016

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:          C/Robilotti

      

Seconded By       C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:    None

              Absent:    None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-114

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $8,362.50

are hereby authorized to be processed into purchase orders on May 13, 2009.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:         C/Robilotti      

 

Seconded By      C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:    None

              Absent:    None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-115

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $287,258.64

                   are hereby authorized to be paid on May 13, 2009.

 

2        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:        C/Rucker        

 

Seconded By     C/Robilotti

 

Roll Call:  Ayes:  C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays: None

             Abstain: None

              Absent: None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-116

 

A RESOLUTION AUTHORIZING THE BOROUGH OF ENGLISHTOWN

TO ENTER INTO A COOPERATIVE PRICING AGREEMENT

 

            WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and

 

            WHEREAS, the Manalapan Township Coop, hereinafter referred to as the “Lead Agency " has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services;

 

            WHEREAS, on May 13, 2009 the governing body of the Borough of Englishtown, County of Monmouth, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services;

 

            NOW, THEREFORE BE IT RESOLVED as follows:

 

TITLE:                                   This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Borough of Englishtown.

 

AUTHORITY:                       Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Mayor is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency.

CONTRACTING UNIT:            The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey.

 

EFFECTIVE DATE: This resolution shall take effect immediately upon passage.

 

Offered By:         C/Rucker        

 

Seconded By      C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:    None

              Absent:   None

 

BOROUGH OF ENGLISHTOWN    

RESOLUTION NO. 2009-117

 

HIRING TAX APPEAL EXPERT FOR BOROUGH REPRESENTATION

FOR TAX APPEALS FILED IN TAX COURT

 

            WHEREAS, there is a need to retain Certified Valuations of Randolph, N.J. to represent the Borough of Englishtown as our tax appeal expert in tax court for the 2008 tax appeals related to Block 1, Lot 1; Block 9, Lot 11; Block 3.01, Lot 7; and

 

            WHEREAS, Certified Valuations shall be retained at a cost not to exceed $15,900.00 for appraisals and trial preparation based on the cost estimate received by Certified Valuations on April 23, 2009 ; and

 

            WHEREAS, a certificate of availability of funds has been submitted by the Chief Financial Officer.

 

            NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown that Certified Valuations shall be represent the Borough of Englishtown as our tax appeal expert in tax court for the 2008 tax appeals listed above.

 

            BE IT FURTHER RESOLVED that a certified copy of this resolution shall be sent to Certified Valuations and filed in the office of the Municipal Clerk.

 

Offered By:           C/Robilotti      

 

Seconded By        C/Leonardis

 

Roll Call:  Ayes:    C/Cooke, C/Leonardis, C/Robilotti, C/Rucker

                 Nays:   C/Carr C/Soden

             Abstain:   None

              Absent:   None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-118

 

RESOLUTION SETTING FORTH THE AMOUNT OF APPROPRIATIONS

FOR THE MANALAPAN-ENGLISHTOWN REGIONAL SCHOOL DISTRICT AND CERTIFYING THE AMOUNT TO BE APPROPRIATED TO THE MONMOUTH COUNTY BOARD OF TAXATION

 

WHEREAS, the proposed budget in the amount of $71,407,760.00 for the Manalapan-Englishtown Regional School District for the 2009-2010 school year was defeated by the voters of the respective municipalities;

 

WHEREAS, pursuant to N.J.S.A. 18A:22-37, the Borough of Englishtown and the Township of Manalapan have consulted with the Board of Education of the Manalapan-Englishtown Regional School District (“Board”) to determine the amount necessary to be appropriated for each item appearing in the 2009-2010 school year budget; and

 

            WHEREAS, the Borough of Englishtown has determined that, with the line item budgetary cuts listed below, the revised budget for the 2009-2010 school year will still permit the Board to provide its students with a thorough and efficient education.

 

            IT IS ON THIS 13th DAY OF MAY, 2009 RESOLVED AS FOLLOWS:

 

1.                  The Borough Finds that the following specific line item cuts should be

made to the budget initially proposed by the Board:

 

11-000-217-106-00-35-10

Extraordinary Services - Salaries

$30,831.00

 

11-000-222-100-00-35-98

Media Svcs/School Library - Salaries

$49,733.00

 

11-000-230-585-00-00-09

                        Travel – Board of Education

                        $4,500.00

 

                        11-000-240-105-00-33-08

                        School Admin Svcs. – Sal of Secretarial Assistants

                        $10,000.00

 

                        11-000-251-100-00-35-02

                        Central Svcs. - Salaries

                        $1,500.00

  

                        11-000-262-100-00-33-08

                        Custodial Svcs. - Salaries

                        $35,000.00

 

                        11-000-270-160-00-33-08

                        Student Transp. Svcs. – Sal. For Pupil Transp. Regular

                        $28,500.00

 

                        11-000-291-270-00-00-02

                        Health Benefits

                        $29,500.00

                       

11-120-100-101-09-35-63

                        Grades 1-5 - Salaries of Teachers

                        $74,500.00

 

                        11-120-100-101-09-35-75

                        Grades 1-5 – Salaries of Teachers

                        $49,733.00

 

                        TOTAL SPECIFIC LINE ITEM BUDGETARY CUTS:  $313,797.00

 

2.            With the aforementioned cuts, the Borough of Englishtown approves and certifies the Board’s budget for the 2009-2010 school year; and

 

3.            The Borough of Englishtown hereby certifies to the Monmouth County Board of Taxation that the amount to be appropriated pursuant to the budget for the 2009-2010 school year, less the aforementioned cuts, is $71,093,763.00 and will be used for the general fund expenses of the school, resulting in a total tax levy of $48,175.874.00.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

  Absent:   None

              Abstain:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-119

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Water Dept. – Calcium Hypochlorite Briquette - $1,260.00

 

Purchased From:

G.P. Jager & Associates, Inc.

10 Bradley Lane

Montvale, N.J.  07645

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:     C/Rucker        

 

Seconded By:  C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Leonardis, C/Robilotti, C/Rucker, C/Soden

                 Nays:   None

             Abstain:   None

              Absent:   None

 

Tax Collectors Report

March 2009

 

                                    2009 Taxes               $29,726.81

                                    2008 Taxes               $11,421.07

                                    Interest                      $  1,417.14

                                    Duplicate Bill Fee      $       10.00

                                    Return Check Fee     $       20.00

 

                                    Total Net                  $42,595.02

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

There being no questions or comments, a motion to close the public portion was offered by C/Carr and seconded by C/Robilotti.  Passed unanimously.

   

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of litigation; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Rucker

 

Seconded By:       C/Robilotti

 

Roll Call:   Ayes:    C/Soden, C/Rucker, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:  None

                Absent:  None   

               Abstain:  None

 

The time being 9:50 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Robilotti, seconded by C/Leonardis. Passed unanimously.

 

The time being 10:10 P.M.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Carr, seconded by C/Soden.  Passed unanimously.

 

The time being 10:11P.M.

 

 

 

____July 22, 2009_________                                          ________________________

Approved by Governing Body                                          Municipal Clerk