** AGENDA **

 

June 24, 2009

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.        Meeting Called to Order and Roll Call

 

2.        Statement of Compliance with Sunshine Law

 

3.                Moment of Silence and Salute to the Flag

 

4.                  Approval of Minutes - Special Mtg. March 31, 2009

 April 6, 2009

 

5.        Committee Reports

 

6.        Correspondence

 

            7.        Borough Administrator/CFO report

 

8.        Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

9.        New Business:

 

A.                 Resolution No. 2009-138

Authorizing Services Over $800

Veterinary Service for stray cat 8/08

 

B.                 Resolution No. 2009-139

Authorizing Services Over $800

Police Dept. – Transmission in 2005 Crown Victoria

 

C.                 Resolution No. 2009-140

Authorizing Services Over $800

Police Dept. – Annual Laptop Software Maintenance Contract

 

                        D.        Resolution No. 2009-141

Authorizing Private Plan for Temporary Disability Insurance

 

E.         Resolution No. 2009-142

Authorizing Renewal of 2009-2010 Alcoholic Beverage Licenses

 

F.         Resolution No. 2009-143

Granting Approval For Raffle Application No. RA2009-01

For Battleground Historical Society

 

G.         Resolution No. 2009-144

Emergency Temporary Appropriations

 

H.        Resolution No. 2009-145

Authorizing Approval of Department Requisitions

 

I.          Resolution No. 2009-146

Authorizing Payment of Borough Bills

 

10.      Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            11.     Executive Session

 

            12.    Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:30 p.m.

 

Roll Call:  Present:            C/Rucker, C/Carr, C/Robilotti, C/Cooke

                  Absent:           C/Leonardis, C/Soden

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of March 31, 2009 and April 6, 2009 was offered by C/Robilotti and seconded by C/Cooke.  Passed on the following roll call:

 

Roll Call:         Ayes:   C/Rucker, C/Carr, C/Robilotti, C/Cooke,        

                      Nayes:  None

                     Absent:   C/Soden, C/Leonardis

                    Abstain:   None

 

Committee Reports

 

Public Buildings & Grounds

Councilwoman Leonardis was not in attendance.  Nothing was reported

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke reports:

·        Received memo from Ed Miller re: tall grass.  Several letters have gone out to residents addressing the non-compliance.

 

Administration, Finance & Personnel

Councilwoman Robilotti has nothing to report this evening. 

 

Public Safety

Councilman Soden was not in attendance.  Nothing was reported.

 

Legislative, Insurance & Licenses

Councilwoman Carr has nothing to report this evening. 

 

Public Utilities

Councilman Rucker reports:

·        Primary lawnmower is malfunctioning and we would need to purchase a new gearbox.  Need consensus to have part purchased. 

·        Letter received from DEP.  After reevaluation our water allocation will stay the same.

·        Letter received from Jim Mastrokalos re: Stamford Square and his concerns.  He has been in contact with our engineer to get these concerns straightened out.

·        Replacement needed on a sewer cover and frame on Wilson Avenue.  It is a hazard.  The price is $2,200.00. 

·        Letter received from DEP.  Comprehensive study done on our water system and all was found good. 

 

Correspondence

Peter Gorbatuk, Municipal Clerk states

·        Well monitoring sample test for the old Sovereign Bank property will be performed tomorrow in our parking lot.

·        Scenic byway expansion kick off project will be held Monday June 29th at 7pm at the Monmouth County Planning Board office. 

·        Summer newsletter will be going out with the estimated tax bills next week.

·        Correspondence received from Councilman Soden resigning from his council and planning board seat due to ill health.

 

Mayor Reynolds states that he thanks Harry for the many years he has served on council and for his dedication for the last 20 years.

 

Borough Administrator/CFO report

Laurie Finger has nothing to report this evening.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Robilotti.  Passed unanimously.

 

New Business

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-138

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Veterinary Services for stray cat- August 2008 - $905.01

 

Purchased From:

Northstar Vets

34 Trenton-Lakewood Road

Clarksburg, N.J.  08510

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:          C/Rucker

                                   

Seconded By:       C/Robilotti

 

Roll Call:  Ayes:     C/Cooke, C/Robilotti, C/Rucker

                  Nays:   C/Carr

              Abstain:    None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-139

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Transmission in 2005 Crown Victoria - $2,002.94

 

Purchased From:

Freehold Ford

3572 Route 9 South

Freehold, N.J. 

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:         C/Rucker

                                   

Seconded By:      C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-140

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Annual Laptop Software Maintenance Contract - $1,804.00

 

Purchased From:

Information Management Corp.

P.O. Box 671609

Dallas, TX 75267-1609

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:       C/Soden

 

Seconded By:    C/Robilotti

 

Questions arise regarding the contract.  Mayor Reynolds requests this be looked into further and that this resolution be tabled.

 

Motion to table Resolution No. 2009-140 to the July 8, 2009 council meeting was offered by C/Carr and seconded by C/Rucker. 

 

////////  TABLED \\\\\\\\

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-141

 

RESOLUTION OF THE BOROUGH COUNCIL

OF THE BOROUGH OF ENGLISHTOWN AUTHORIZING

A PRIVATE PLAN FOR TEMPORARY DISABILITY INSURANCE BENEFITS AND PROVIDING FOR A PAYROLL DEDUCTION THEREOF

 

            WHEREAS, the Borough of Englishtown currently provides temporary disability insurance to its employees through the New Jersey State Plan where the employee deduction is .50% and the municipal liability is .10%, and

 

            WHEREAS, the State of New Jersey allows employers to privatize their temporary disability insurance benefit with a private insurance carrier provided that the benefits are in accordance with Chapter 21 of Title 43 of the New Jersey Temporary Disability Benefits Law, and

 

            WHEREAS, the Borough of Englishtown has received a quote from Zurich Insurance providing a tax-free benefit to the employees and a cost saving benefit to the municipality, and

 

            WHEREAS, more than fifty (50%) percent of the employees have consented and elected coverage through an approved private plan offered by Zurich Insurance, which said plan must be approved by the State of New Jersey.

 

            NOW THEREFORE BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, that it hereby agrees to the establishment of a Private Plan for Temporary Disability Insurance Benefits with Zurich Insurance to be effective July 1, 2009 and hereby requests that said plan be sent to the State of New Jersey for the issuance of a Certificate of Approval and assignment of a private plan number.

 

            BE IT FURTHER RESOLVED that the .50% employee payroll deduction for Temporary Disability Insurance Benefits be approved and continued as same.

 

Offered By:                  C/Rucker                                

 

Seconded By:               C/Robilotti

 

A representative from Zurick Insurance was present to answer any questions.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:  None

              Abstain:   None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-142

 

AUTHORIZING RENEWAL OF THE BOROUGH OF ENGLISHTOWN’S ALCOHOLIC BEVERAGE LICENSES FOR 2009-2010

 

BE IT RESOLVED, by the Borough Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that

1.      The applications having been found in order, all required certifications having been given and all required fees having been paid, it hereby authorizes the Municipal Clerk to issue the following alcoholic beverage licenses for the term of July 1, 2009 through June 30, 2010 provided that all renewals are consistent with prior licensing requisites:

                Licensee License Number

Project Expeditors 

    1312-33-003-011

 

John F. Carroll Columbian Club

    1312-31-005-001

 

Vrajadhish, Inc.

Englishtown Liquors & Convenience

    1312-44-004-007

CER, Inc         

People’s Restaurant

Contingent upon compliance of conditions as set forth in Resolution No. 2002-188.

    1312-33-002-006

Offered By:                  C/Rucker

                                   

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-143

 

RESOLUTION OF THE MAYOR AND GOVERNING BODY

GRANTING APPROVAL FOR RAFFLE APPLICATION NO. RA 2009-01

 

            WHEREAS, the Battleground Historical Society has applied to the Governing Body of the Borough of Englishtown for a raffle license for November 21, 2009; and

 

            WHEREAS, the Battleground Historical Society has paid all the proper fees to the Borough of Englishtown and submitted the proper fees to be forwarded to the Legalized Games of Chance Control Commission; and

 

            WHEREAS, the Mayor and Governing Body of the Borough of Englishtown finds that the Battleground Historical Society is a qualified applicant and the members of the Battleground Historical Society are designated to conduct games of chance and are of good moral character and said members have never been convicted of a crime to the best of the Council’s knowledge; and

 

            WHEREAS, said games are to be conducted by the rules set forth by the Legalized Games of Chance Control Commission and the entire net proceeds are to be disposed of for a purpose permitted by the Raffle Licensing Law Act of 1954; and

 

            WHEREAS, there is satisfactory proof that the Battleground Historical Society will not make payment for the conducting of the game or assisting therein, except to the extent allowed by law; and

 

            WHEREAS, The Battleground Historical Society has stated that any rental to be paid for raffle equipment does conform to the schedule of authorized rentals prescribed by the rules of the Control Commission and the raffles equipment lessor, should there be one, has been approved by the Control Commission; and

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that Raffle Application No. RA2009-01 for the Battleground Historical Society be approved as required by N.J.A.C. 13:47-4.11 and forwarded to the Legal Games of Chance Control Commission as prescribed by N.J.A.C. 13:47-4.3 (b); and

 

            BE IT FURTHER RESOLVED, that a copy of Raffle License RA2009-01 be forwarded by the Municipal Clerk to the Legalized Games of Chance Control Commission for their review and determination; and

 

BE IT FURTHER RESOLVED, on the fifteenth day after Raffle Application No. RA2009-01 has been forwarded to the Legalized Games of Chance Control Commission with no objections received, Raffle License No. RA2009-01 may be issued to the Battleground Historical Society and copies of said license shall be distributed to the Licensee, the Municipal Clerk, and the Borough of Englishtown Police Dept.

 

Offered By:                  C/Carr

                                   

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-144

 

EMERGENCY TEMPORARY APPROPRIATIONS

 

WHEREAS, an emergent condition has arisen with respect to the need for various operating expenses prior to the adoption of the 2009 Budget and no adequate provision has been made in the 2009 temporary budget for the aforesaid purposes, and

 

WHEREAS, N.J.S.A.40A:4-20 provides for the creation of an emergency temporary appropriation for said purpose; and

 

WHEREAS, the total emergency temporary appropriation resolutions adopted in the year 2009 pursuant to the provisions of Chapter 96, P.L.1951 (N.J.S.A.40A:4-20) including this resolution total $814,063.00

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, in the County of Monmouth, State of New Jersey, (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with the provisions of N.J.S.A. 40A-20:

 

1.  Emergency temporary appropriations be and the same is hereby made in the amount of $432,800.00 as per attached sheet.

2.  Said emergency temporary appropriations will be provided for in the 2009 budgets.

 

3.      That one certified copy of this resolution be filed with the Director,

Division of Local Government Services.

 

Offered By:          C/Robilotti

                                   

Seconded By:       C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:   C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-145

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $8096.79

are hereby authorized to be processed into purchase orders on June 24, 2009.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:     C/Rucker

                                   

Seconded By:  C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:  C/Leonardis, C/Soden

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-146

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $122,264.30

                   are hereby authorized to be paid on June 24, 2009.

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:                  C/Rucker   

                             

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:  C/Leonardis, C/Soden

 

Public Portion

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Robilotti.   Passed unanimously.

 

Executive Session

There is no executive session this evening.

 

Adjournment

There being no further business a motion to adjourn was offered by C/Robilotti and seconded by C/Rucker.  Passed unanimously.

 

The time being 8:21 P.M.

 

___September 9, 2009______                                          ________________________

Approved by Governing Body                                          Municipal Clerk