** AGENDA **

 

July 8, 2009

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.        Meeting Called to Order and Roll Call

 

2.        Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.         Meeting Workshop

·        COAH Third Round

·        Draft Ordinance “Alarm Systems”

 

5.                  Approval of Minutes  - April 22, 2009

 

6.         Borough Engineer’s Monthly Report – July 2009

 

7.         Committee Reports

 

            8.         Correspondence

 

            9.          Borough Administrator/CFO Report

 

10.       Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

11.       Old Business:

           

A.        Resolution No. 2009-140 - Tabled at the June 24th mtg.

Authorization of Services Over $800

Police Dept. – Annual Laptop Software Maintenance Contract

 

12.      New Business:

 

                        A.        Ordinance No. 2009-10 – First Reading & Introduction

                                    Repealing & Replacing Chapter 2.76 of the Code of the Borough

                                    Of Englishtown Entitled “Flood Damage Prevention”

 

B.                 Resolution No. 2009-147

Authorizing Police Dept. use of the East Brunswick Police Training Facility

 

C.        Resolution No. 2009-148

Regional Feasibility Grant Study

 

D.                 Resolution No. 2009-149

Authorization of Services Over $800

2009 Animal Control Services

 

                        E.         Resolution No. 2009-150

Authorization of Services Over $800

Remove & Replace Manhole Covers on Wilson Avenue

 

F.         Resolution No. 2009-151

Authorization of Services Over $800

Repair of Water Leak on Harrison Avenue

 

G.        Resolution No. 2009-152

Authorization of Services Over $800

Repair of Water Leak on Wood Avenue

 

H.        Resolution No. 2009-153

Authorizing Approval of Department Requisitions

 

I.         Resolution No. 2009-154

Authorizing Payment of Borough Bills

 

13.        Tax Collector’s Report –May 2009

 

14.        Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            15.       Executive Session

 

            16.       Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:30 p.m.

 

Roll Call:  Present:            C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Absent:           C/Leonardis

 

Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Meeting Workshop

 

COAH Third Round

Darlene Jay of Maser Consulting was present to address any questions or concerns regarding the Borough of Englishtown’s COAH Third Round. 

 

Draft Ordinance “Alarm Systems”

Laurie Finger states she has one correction on pg. 6, to replace alarm administrator with Chief of Police.  Mayor Reynolds adds the first reading and introduction to tonight’s agenda.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of  April 22, 2009 was offered by C/Robilotti and seconded by C/Carr.  Passed on the following roll call:

 

Roll Call:         Ayes:   C/Carr, C/Cooke, C/Robilotti, C/Rucker        

                      Nayes:  None

                     Absent: C/Leonardis

                    Abstain:  None

 

Committee Reports

 

Public Buildings & Grounds

Councilwoman Leonardis was not present.  Nothing was reported.

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke has nothing to report this evening.

 

Administration, Finance & Personnel/Public Safety

Councilwoman Robilotti reports:

·        Police Activity report from 6/21 – 7/5 total calls and motor vehicle stops – 329

·        Police server crashed.  Emergency repair cost was $843.75.  They also need 2 new servers soon before it crashes again and they lose all their data.

 

Legislative, Insurance & Licenses

Councilwoman Carr reports: 

·        Happy to see forestry plan has been completed.

 

Public Utilities

Councilman Rucker reports:

·        Complaints have been increasing regarding heavy truck traffic on Pine St., Center St. and Harrison Avenue.  Feels truck route should be further looked into and enforced.

 

Correspondence

Peter Gorbatuk, Municipal Clerk has nothing to report this evening.

 

Borough Administrator/CFO report:

Laurie Finger has nothing to report this evening.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Carr.  Passed unanimously.

 

Old Business

 

BOROUGH OF ENGLISHTOWN                             TABLED FROM 6/24 MTG.

RESOLUTION NO. 2009-140

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Annual Laptop Software Maintenance Contract - $1,804.00

 

Purchased From:

Information Management Corp.

P.O. Box 671609

Dallas, TX 75267-1609

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Cooke

 

Laurie Finger updates Mayor and Council on her discussion with Chief Niziolek regarding this resolution and addresses their previously stated questions.

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis

 

New Business

 

BOROUGH OF ENGLISHTOWN                 FIRST READING & INTRODUCTION

ORDINANCE NO. 2009-10

 

ORDINANCE REPEALING & REPLACING CHAPTER 2.76

OF THE CODE OF THE BOROUGH OF ENGLISHTOWN

ENTITLED “FLOOD DAMAGE PREVENTION”

 

The purpose of this Ordinance is to revise the Borough’s current Flood Damage Prevention Ordinance per the Federal Emergency Management Agency (FEMA), which will allow the Borough to continue participation in the National Flood Insurance Program (NFIP).

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes: C/Carr, C/Cooke, C/Robilotti, C/Rucker

    Nays:            None

 Abstain:           None

 Absent:         C/Leonardis

 

Peter Gorbatuk, Municipal Clerk states this Ordinance will be further considered for final passage after a Public Hearing which will be held at the July 22, 2009 council meeting.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-147

 

AUTHORIZING THE ENGLISHTOWN POLICE DEPARTMENT’S USE

OF THE EAST BRUNSWICK POLICE TRAINING FACILITY

AND AUTHORIZING SIGNING OF AGREEMENT

 

            WHEREAS, the Englishtown Police Department will be using the East Brunswick Police Training Facility; and

 

            WHEREAS, the cost of using said facility will be $15.00 per hour per officer with a minimum of two (2) hours.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby indemnifies and saves and holds harmless the Township of East Brunswick and its agents and Employees against any and all actions, claims, proceedings, demands, or losses, incurred as a result of any accident, injury or damage whatsoever, however caused to any person(s) or to the property of any person(s) from or out of Englishtown Borough Police Department's use of the East Brunswick Police Training Facility, inclusive of any instruction and training activities that are conducted on the premises, and to further indemnify East Brunswick against all costs, fees, expenses, judgments and liabilities incurred in or about any such claim or any action or proceeding on it.

 

 Offered By:         C/Carr

             

Seconded By:      C/Robilotti

 

Roll Call:  Ayes:   C/Carr, C/Cooke, C/Robilotti, C/Cooke

                 Nays:   None

             Abstain:    None

              Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-148

 

FOR A REGIONAL FEASIBILITY STUDY GRANT

 

WHEREAS, the Governing Body of the Township of Marlboro as Lead Municipality and the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, have agreed to apply for a SHARE (Sharing Available Resources Efficiently) Regional Feasibility Grant through the State of New Jersey Local SHARE Program in the amount of $417,831.00; and,

 

            WHEREAS, Township of Marlboro has agreed to be the lead agency in this endeavor; and

 

WHEREAS, the Governing Body of the Township of Marlboro is acknowledging and accepting the responsibility of acting as applicant for this grant on behalf of the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Englishtown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, and

 

WHEREAS, the State of New Jersey has made SHARE grants available to assist local units study, develop and implement new shared and regional services; and

 

            WHEREAS, the purpose of this grant is to promote shared services between our local units through the sharing of solid waste and recycling collection services that would be beneficial to all local units.  This would include things such as technological advances, different methods of solid waste removal, waste flow analysis and data retrieval.

 

            NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, that the Borough of Englishtown does hereby join with the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Township of Marlboro as Lead Municipality, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, in applying for a grant for the purpose of a feasibility study.

 

Offered By:        C/Robilotti

                                   

Seconded By:     C/Cooke

  

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:    C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-149

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

2009 Animal Control Services - $2,250.00

 

Purchased From:

Upper Freehold Township

314 Route 539

P.O. Box 89

Cream Ridge, N.J.  08514

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-150

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Remove & Replace Existing Manhole Covers on Wilson Avenue - $2,200.00

 

Purchased From:

Brenner Drainage & Excavation, Inc.

205 Dey Grove Road

Monroe Twp., N.J.  08831

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Robilotti

                                   

Seconded By:               C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-151

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

  

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Repair of Water Leak on Harrison Avenue - $2,935.00

 

Purchased From:

Brenner Drainage & Excavation, Inc.

205 Dey Grove Road

Monroe Twp., N.J.  08831

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:       C/Robilotti

                                   

Seconded By:    C/Rucker

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:  None

              Abstain:   None

               Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-152

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Repair of Water Leak on Wood Avenue - $3,314.40

 

Purchased From:

Brenner Drainage & Excavation, Inc.

205 Dey Grove Road

Monroe Twp., N.J.  08831

 

 

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Rucker

                                   

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-153

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $16,764.22

are hereby authorized to be processed into purchase orders on July 8, 2009.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:                  C/Rucker

                                   

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-154

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $149,912.64

                   are hereby authorized to be paid on July 8, 2009.

 

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:        C/Carr

                                   

Seconded By:     C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:    None

               Absent:   C/Leonardis

 

At this time Mayor Reynolds adds Resolution No. 2009-155 and Resolution 2009-156 to this evenings agenda.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-155

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Repair & Reconfiguration of Police Dept. Computer Server &

Installation of two (2) new hard drives - $1,966.75

 

Purchased From:

TK1 Solutions

139 William Street

Suite C

South River, N.J.  08882

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:        C/Carr

                                   

Seconded By:     C/Robilotti

 

Roll Call:  Ayes:    C/Carr, C/Cooke, C/Robilotti, C/Rucker

                  Nays:   None

              Abstain:   None

               Absent:  C/Leonardis

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2009-156

 

APPOINTMENT OF VACANT CLASS III MEMBER SEAT ON THE

BOROUGH OF ENGLISHTOWN UNIFIED PLANNING/ZONING BOARD

      

WHEREAS, N.J.S.A. 40: 55d-23 allows the Governing Body to appoint one of its members to the Unified Planning/Zoning Board; and

 

            WHEREAS, the Borough of Englishtown Unified Planning/Zoning Board has a vacancy in the Class III seat due to the recent resignation of Councilman Harry Soden; and

 

            WHEREAS, it is the wishes of the Governing Body to fill said vacancy; and

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that Councilman Rudy Rucker be appointed a Class III member of the Borough Of Englishtown Unified Planning/Zoning Board to fill the remainder of the unexpired one year term ending December 31, 2009.

       

             BE IT FURTHER RESOLVED, that a certified copy of this Resolution be given to the Borough of Englishtown Unified Planning/Zoning Board Secretary and Councilman Rudy Rucker.

 

Offered by:                 C/Carr

 

Seconded by:               C/Robilotti

 

Roll Call:         Ayes:     C/Cooke, C/Leonardis, C/Robilotti

                       Nays:     None

                     Absent:    C/Leonardis

                    Abstain:    C/Rucker

 

Tax Collector’s Report

 May 2009

 

                                                2009 Taxes               $701,219.10

                                                Cost of Sale                           274.55

                                                Returned Chck Fee                 25.00

 

                                                Total Net                  $701,518.65

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

There being no questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Carr.   Passed unanimously.

 

At this time Mayor Reynolds adds Ordinance No. 2009-11 First Reading & Introduction to the agenda.

 

BOROUGH OF ENGLISHTOWN                 FIRST READING & INTRODUCITON

ORDINANCE NO. 2009-11

 

ORDINANCE AMENDING AND SUPPLEMENTING

THE CODE OF THE BOROUGH OF ENGLISHTOWN

ESTABLISHING CHAPTER 2.133 ENTITLED “ALARM SYSTEMS”

 

Offered By:         C/Robilotti

 

Seconded By:      C/Cooke

 

Roll Call:  Ayes:   C/Carr, C/Cooke, C/Robilotti, C/Rucker

    Nays: None

 Abstain: None

 Absent:C/Leonardis

 

Peter Gorbatuk states the Public Hearing and Adoption on Ordinance No. 2009-11 will be held at the July 22, 2009 council meeting.

 

Executive Session

 

There is no executive session this evening.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Robilotti, seconded by C/Rucker. Passed unanimously.

 

The time being 8:35 P.M.

 

 

 

____September 23, 2009____                                          ________________________

Approved by Governing Body                                          Municipal Clerk