** AGENDA **

 

January 3, 2008

 

7:30 P.M.

 

Reorganization Meeting of the Mayor and Council of the Borough of Englishtown,

15 Main Street, Englishtown, New Jersey 07726. 

 

1.   Meeting Called to Order

 

2.   Oath of Office

                       

                                    Thomas Reynolds, Mayor Reynolds                      4 Year Term

                                    Harry Soden, Council                                           3 Year Term

                                    Jayne Carr, Council                                              3 Year Term       

                 

3.  Roll Call  

 

4.      Statement of Compliance with Sunshine Law

 

5.      Moment of Silence and Salute to the Flag.

 

6.  Open Public Portion/Limited to Agenda Items Only Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion .  Any and all situations regarding Borough personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

                      

7.    Nominations for Council President

                       

8.    Mayor’s Appointments:

 

Unified Planning/Zoning Board:

Class II, Official         Christine Robbins           1 Yr Term, Exp. 12/31/08

Class IV, Public            Rudy Rucker             4 Yr Term, Exp. 12/31/11

Class IV, Public            Paul Robilotti                       4 Yr Term, Exp. 12/31/11

                        Alternate No. 1            Liz Canario                        2 Yr Term, Exp. 12/31/09

                        Alternate No. 2            Jerry Leonardis         2 Yr Term, Exp. 12/31/09

 

9.  CONSENT AGENDA

 

All items listed under Item Number 9

 are considered to be routine by the Borough Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

     PROFESSIONAL/MUNICIPAL APPOINTMENTS:

 

Resolution 2008-001       Municipal Appointments

Resolution 2008-002      Appointment of Recreation Committee

Resolution 2008-003      Appointment of Recycling Coordinator

Resolution 2008-004      Pulled from Consent Agenda

      Item #11 – Discussion Item

Resolution 2008-005      Appointment of Borough Attorney

Resolution 2008-006      Appointment of Bond Counsel

Resolution 2008-007      Appointment of Prosecutor

Resolution 2008-008            Appointment of Co-Prosecutor

Resolution 2008-009            Appointment of Public Defender

Resolution 2008-010            Appointment of Co-Public Defender

Resolution 2008-011            Appointment of Englishtown Development Committee

Resolution 2008-012      Appointment of Cross-Acceptance Representative

      Michael McClelland, and Alternate, Peter Gorbatuk

Resolution 2008-013            Appointment of CD Citizens Representative, Peter Gorbatuk and Michael McClelland

Resolution 2008-014            Appointment of Borough Auditor

Resolution 2008-015            Appointment of Local Compliance Officer and

      Affirmative Action – Peter Gorbatuk

Resolution 2008-016            Appointment of Borough Historian – Lori Cooke

 

10. OATHS OF OFFICE            Stuart J. Moskovitz, Borough Attorney

 

11.   Discussion Item:         Resolution 2008-004     

Appointment of Borough Engineer

 

            12. INDIVIDUAL ROLL CALL

 

Resolution 2008-017      Designating Meeting Dates

Resolution 2008-018      Designating Official Newspapers

Resolution 2008-019      Establishing Rules of Conduct

Resolution 2008-020      Establishing Council Salaries

Resolution 2008-021      Committee Assignments

Resolution 2008-022      Authorizing 2008 Holiday Schedule

Resolution 2008-023      Designating Depositories

Resolution 2008-024      Prompt Payment of Taxes and Interest Rates

Resolution 2008-025      Authorizing Filing of Recycling Tonnage Grant

Resolution 2008-026            Appointment of Class III Member/UPZB

Resolution 2008-027            Appointment of Municipal Magistrate

Resolution 2008-028            Appointment of Emergency Mgmt Coordinator

Resolution 2008-029            Granting Authority To Borough CFO to Prepay

Selective Bills

                  Resolution 2008-030            2008 Temporary Operating Budget

Resolution 2008-031            2008 Debt Service Budget

Resolution 2008-032            Authorizing Payment of Borough Bills

Resolution 2008-033            Authorizing to Maintain Petty Cash Funds

Resolution 2008-034            Authorizing 2008 Organizational Chart

Resolution 2008-035            Establishing Investment Policy

Resolution 2008-036            Appropriation Reserve Transfer

Resolution 2008-037            Appointment of Police Commissioner

Resolution 2008-038            Appointment of Police Commission

Resolution 2008-039            Resolution to Cancel Small Tax Balances

 

13. Mayor’s Appointments - Council Committee Assignments

 

            14. Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

                             

 15. Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:30 P.M.

 

Oath of Office

 

Peter Gorbatuk, Acting Municipal Clerk administered Oath of Office to Mayor Thomas Reynolds and Councilperson Jayne Carr.

 

Councilperson Harry Soden was previously administered Oath of Office.

 

Roll Call:  Present:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Absent:          None

 

Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed

with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Carr.  Passed unanimously.

 

Nominations for Council President       

 

Mayor Reynolds requested nomination for Council President at which time Harry Soden was nominated by C/Robilotti and seconded by C/Cooke.  There were no further nominations.  A motion to appoint Harry Soden as Council President was passed on the following roll call:

 

Roll Call:     Ayes:            C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis                

                   Nayes:          None   

                  Absent:          None   

                 Abstain:          C/Soden

 

Mayors Appointments

 

Mayor Reynolds advised the following appointments for the Unified Planning and Zoning Board.

 

            Class II, Official            Christine Robbins            1 Year Term, Exp. 12/31/08

            Class IV, Public            Paul Robilotti                   4 Year Term, Exp. 12/31/11                                      Allternate No. 1                         Liz Canario                    1 Year Term, Exp. 12/31/08

            Alternate No. 2            Jerry Leonardis                1 Year Term, Exp. 12/31/08

 

Offered By:                   C/Soden

 

Seconded By:               C/Robilotti     

 

Roll Call:   Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:          None

                Absent:          None   

               Abstain:          None

 

Consent Agenda

Professional/Municipal Appointments

 

Resolutions 2008-001 through Resolution 2008-016 were done under consent agenda.

 

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-01

 

MUNICIPAL APPOINTMENTS

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that the following appointments are hereby confirmed for the year 2008:

 

Official Assessment Search Officer                            Peter Gorbatuk

 

ADA Coordinator                                                     Peter Gorbatuk

 

Borough Administrator                                              Laurie Finger

 

Deputy Municipal Clerk                                            Christine Robbins

 

Court Administrator                                                  Patricia Wojnas

 

Deputy Court Administrator                                      Diane Koellner

                                   

Deputy Court Administrator/Part Time                      Mary Kennedy

                                               

Water/Sewer Clerk                                                   Celia Hecht

 

Clerk Typist/Administration                                       Louisa Gustafson

                                                                                                

Planning Board Secretary                                          Celia Hecht

 

Finance Clerk                                                            Jeanne Keevins

                                   

Water/Sewer Superintendent                                     James Mastrokalos

 

Borough Physician                                                      Dr. Kenneth Faistl

 

Public Works Manager                                                Richard Guffanti

 

Full-Time Public Works Employee                               Kurt Knapp

            Wayne Krawiec                                             

Clean Communities Representative                               Peter Gorbatuk

 

Housing Inspector                                                        John Marini

 

Fire Official/Inspector                                                  Edward M. Miller III

Code Enforcement Officer                                                

Asst. Fire Inspector                                                     Ralph Kirkland

Asst. Code Enforcement Officer

Zoning Officer

 

BE IT FURTHER RESOLVED that said appointments shall be in accordance with any existing laws or policies regulating said office.

 

BE IT FURTHER RESOLVED that the salary for each employee shall be at the rate as set forth by the salary Ordinance as adopted by the Governing Body.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-002

 

APPOINTMENT OF RECREATION COMMITTEE

 

            WHEREAS, the Mayor and Council of the Borough of Englishtown find a need for the Borough of Englishtown to have a Recreation Committee; and

 

            WHEREAS, the following residents have volunteered to be on that committee:

 

                                                Liz Canario

                                                Ann-Marie Lutz

                                                Cindy Robilotti

                                                Leona Sperling

                                                Joanne Christiano

                                                                                               

NOW, THERFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that the above volunteers are hereby appointed to the Borough of Englishtown Recreation Committee for the year 2008.

 

BE IT FURTHER RESOLVED, that a certified true copy of this Resolution be forwarded to each volunteer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:            None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-003

 

APPOINTMENT OF RECYCLING COORDINATOR

 

WHEREAS, there is a need for the position of Recycling Coordinator in the Borough of Englishtown; and

 

NOW, THERFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown as follows:

 

1.      That Richard Guffanti is hereby appointed as Recycling Coordinator of the Borough of Englishtown shall be effective this date through December 31, 2008.

 

2.      That certified copy of this Resolution shall be provided by the Borough Clerk to the following: Chief Financial Officer, Richard Guffanti, and the Monmouth County Office of Recycling.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

                                                           

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-005

 

APPOINTMENT OF BOROUGH ATTORNEY

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of an Attorney to advise the Council of legal matters; and

 

WHEREAS, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of an Attorney for "Professional Services" without competitive bids must be publicly advertised:

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown as follows:

 

1.  Stuart J. Moskovitz be appointed as the Borough Attorney for the term of one year terminating December 31, 2008, subject to contract approval.

 

2. The said party be appointed above during the term of their appointment shall provide such legal services as may be approved by the Borough Council under and pursuant to law.

 

3.  The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-006 

APPOINTMENT OF BOND COUNSEL

 

WHEREAS, The Council of The Borough of Englishtown is knowledgeable that there is a need for the appointment of a Bond Counsel to advise the council of legal matter; and

 

WHEREAS, the Local Public Contract (N.J.S.A. 40:11-1-et Seq.) requires that the Resolution authorizing the appointment of a Bond Counsel for "Professional Services" without competitive bids must be publicly advertised;

 

NOW, THEREFORE BE IT RESOLVED by the Council of the Borough of Englishtown as follows:

 

1. John Cantalupo, Esq. of the firm Wilentz, Goldman & Spitzer be appointed as the Borough Bond Counsel for the term of one year terminating December 31, 2008, subject to contract approval.

 

2. The said party appointed above during the term of their appointment shall provide such legal services as may be approved by the Borough Council under and pursuant to law.

 

3. The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-007

 

APPOINTMENT OF PROSECUTOR

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of a Prosecutor for the Municipal Court; and

 

WHEREAS, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of a Prosecutor for "Professional Services" without competitive bids must be publicly advertised:

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown as follows:

 

1.  Richard Kelly is appointed Prosecutor for the Municipal Court of the Borough Of Englishtown for a term of one (1) year terminating December 31, 2008, subject to contract approval.

 

2. The said party be appointed above during the term of their appointment shall provide such legal services as may be required by the Borough Council under and pursuant to law.

 

3. That notice of this appointment Resolution, certified to be true copy by the Clerk shall be published in an official newspaper of the Borough as required by law, within ten (10) days of the adoption, and forwarded to the appointee and the Borough's Chief Financial Officer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti 

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

IBOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-008

 

APPOINTMENT OF CO-PROSECUTOR

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of a Co-Prosecutor for the Municipal Court; and

 

                 WHEREAS, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of a Co-Prosecutor for “Professional Services” without competitive bids must be publicly advertised;

 

1.      Kathleen A. Sheedy, Esq., is appointed Co-Prosecutor for the Municipal Court of the Borough of Englishtown effective immediately and terminating December 31, 2008, subject to contract approval.

 

2.      The said party be appointed above during the term of their Appointment shall provide such legal services as may be approved by the Borough Council under and pursuant to law.  That said appointment shall be subject to contract approval.

 

3.      That notice of this appointment Resolution, certified to be true copy by the Clerk shall be published in an official newspaper of the Borough of Englishtown as required by law, within ten (10) days of the adoption, and forwarded to the appointee and the Borough’s Chief Financial Officer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

                                               

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-009

 

APPOINTMENT OF PUBLIC DEFENDER

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of a Public Defender for the Municipal Court; and

WHEREAS, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of a Public Defender for "Professional Services" without competitive bids must be publicly advertised:

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown as follows:

 

1.  Leonard Fellen is appointed Public Defender for the Municipal Court of the Borough Of Englishtown for a term of one (1) year terminating December 31, 2008, subject to contract approval.

 

2. The said party be appointed above during the term of their appointment shall provide such legal services as may be required by the Borough Council under and pursuant to law.

 

3. That notice of this appointment Resolution, certified to be true copy by the Clerk shall be published in an official newspaper of the Borough as required by law, within ten (10) days of the adoption, and forwarded to the appointee and the Borough's Chief Financial Officer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-010

 

APPOINTMENT OF CO-PUBLIC DEFENDER

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of a Co-Public Defender for the Municipal Court; and

 

WHEREAS, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of a Co-Public Defender for "Professional Services" without competitive bids must be publicly advertised:

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown as follows:

 

1.  Linda Fellen is appointed Co-Public Defender for the Municipal Court of the Borough Of Englishtown for a term of one (1) year terminating December 31, 2008, subject to contract approval.

 

2. The said party be appointed above during the term of their appointment shall provide such legal services as may be required by the Borough Council under and pursuant to law.

 

3. That notice of this appointment Resolution, certified to be true copy by the Clerk shall be published in an official newspaper of the Borough as required by law, within ten (10) days of the adoption, and forwarded to the appointee and the Borough's Chief Financial Officer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-011

 

APPOINTMENT OF ENGLISHTOWN DEVELOPMENT COMMITTEE

 

            WHEREAS, the Mayor and Council of the Borough of Englishtown found a need for the Borough to have a Development Committee in January 2007; and

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that the volunteers listed below are hereby appointed to the Borough of Englishtown Development Committee for the year 2008. 

           

                                    Jayne Carr

                                                Cindy Robilotti

                                                Joyce Stipple

                                                Liz Canario

                                                Lori Cooke

                                                Ralph Kirkland

 

            BE IT FURTHER RESOLVED, that a certified true copy of this Resolution be forwarded to each volunteer.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-012

 

APPOINTMENT OF CROSS-ACCEPTANCE

                  REPRESENTATIVE AND ALTERNATE

 

NOW, THEREFORE BE IT RESOLVED that the following named person is hereby appointed as Cross Acceptance representative for The Borough of Englishtown

 

Representative- Borough Engineer

Alternate- Peter Gorbatuk

 

BE IT FURTHER RESOLVED that said person shall serve in the capacities indicated effective immediately and terminating December 31, 2008; and

 

BE IT FURTHER RESOLVED that the Borough Engineer and Peter Gorbatuk shall serve without benefit or remuneration.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None               

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-013

 

APPOINTMENT OF CD CITIZENS REPRESENTATIVE

 

WHEREAS, it is necessary to appoint a Citizen's Representative Group for continued participation in the Community Development Grant Program for fiscal year 2008 funding.

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown that the following named person be and is hereby appointed to the Monmouth County Community Development Grant Program for the year 2008: 

      CD-Representative:   Peter Gobatuk

      Co-Representative:  Borough Engineer

 

BE IT FURTHER RESOLVED that a certified copy of this Resolution be sent to the above named, the Borough Engineer and The Monmouth County Community Development Office.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-014

 

APPOINTMENT OF BOROUGH AUDITOR

 

WHEREAS, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of an Auditor to advise the Council of financial matters; and

 

            WHEREAS, The Local Public Contract Law (N.J.S.A. 40:11-1-Et Seq.) requires that the Resolution authorizing the appointment of an Auditor, for "Professional Service" without competitive bids must be publicly advertised;

 

              NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Englishtown as follows:

 

1. Eugene Farrell, firm of Hutchins, Farrell, Meyer & Allison be appointed as Borough Auditor for the Borough Of Englishtown for a term of one year terminating December 31, 2008, subject to contract approval.

 

2.  The said party be appointed above during the term of their appointment shall provide such financial services as may be approved by the Borough Council under and pursuant to law.  That said appointment is subject to contract approval. 

 

3.  The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:          None

              Abstain:           None

               Absent:          None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-015

 

APPOINTMENT OF LOCAL COMPLIANCE OFFICER

AND AFFIRMATIVE ACTION OFFICER

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown that Peter Gorbatuk is hereby appointed as Local Compliance Officer and Affirmative Action Officer for the Borough of Englishtown for the year 2008; and

 

BE IT FURTHER RESOLVED that a copy of this Resolution be sent to the Affirmative Action Office of the State of New Jersey.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-016

 

APPOINTMENT OF BOROUGH HISTORIAN

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that Lori Cooke is hereby appointed as the Englishtown Borough Historian for the year 2008: 

 

BE IT FURTHER RESOLVED, that a certified true copy of this Resolution be forwarded to Lori Cooke.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

Oath of Office

 

Mayor Reynolds administered the Oath to Stuart J. Moskovitz, Borough Attorney.

 

Discussion Item – Resolution No. 2008-004

                               Appointment of Borough Engineer

 

Mayor Reynolds states Resolution No. 2008-04 was pulled from the consent agenda and opens the floor for discussion.

 

Mayor Reynolds states last Thursday there was an interviewing process for Borough Attorney, Borough Engineer and Bond Council.  Several people from each category were interviewed.  There was action taken for the appointment of Borough Engineer.  Subsequently we received information that the Engineer chosen is a County Engineer.

 

C/Carr

 

Mayor Reynolds states yes, the High Bridge Road project involves Englishtown. We are at present going back and forth between Manalapan and the County. We’re concerned there may be a conflict of interest if CME Associates is hired to represent us as our engineer, also representing the County.

 

Mike McCullen, CME Associates, Parlin, N.J.

·        Has no knowledge of being the Engineer for the County.  There are several partners and one of the other partners may be doing some work. 

 

Mayor Reynolds states that CME & Associates is representing the County regarding the Manalapan High Bridge conversion of Routes 527 and 527A.

 

Mike McCullen

·        I don’t know that to be the case.  I would have to look into that.  We typically do most of the highway work in Parlin. If we are representing Manalapan how can we represent the County also?

Mayor Reynolds states your firm is representing that project and we have issues with that project.  Your firm would be representing us as our Engineer to be our spokesperson and this is where we have concerns.

 

Mike McCullen

·        I would have to verify that.  I do not have knowledge of my firm handling that project.

 

Stuart Moskovitz, Borough Attorney

·        I know that Craig is shepherding the project. 

·        Manalapan is paying him.

·        It is a County project because Manalapan has a deal with the County.

·        Engineering costs are going to be paid by Manalapan.

·        Constructions costs are going to be paid by the County.

·        Our concern is who is speaking for us?

 

Mayor Reynolds states this has been going on for over two years. We really don’t have a firm plan and my concern is if something comes down that we don’t like we would have a problem with the same engineering firm representing both parties.

 

Mike McCullen

·        One option is to find out what the office is doing and get back to you tomorrow.

·        If it turns out there is a conflict we can have another engineer represent Englishtown on that piece of project.

·        We can see what Englishtown wants and also coordinate what Manalapan wants. There is probably a solution that works for both towns.

 

C/Carr

·        Council needs to discuss this further before any decision can be made.

 

Mayor Reynolds asks if we can hold this appointment until our next meeting?  Is there anything pending that would require an engineer?

 

Stuart Moskovitz, Borough Attorney

·        You can make a temporary appointment if anything should require an engineer.

 

C/Carr

·        Asks Mr. McCullen if he would be willing to work as a temporary engineer?

 

Mike McCullen

 

Mayor Reynolds requests a motion to Table Resolution No. 2008-004 Appointment Of The Borough Engineer until the January 9th Council Meeting.

 

Motion to Table was offered by C/Carr and seconded by C/Robilotti.  Passed on the following roll call:

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:          None

              Abstain:           None

               Absent:           None 

//////////TABLED\\\\\\\\\

 

INDIVIDUAL ROLL CALL

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-017

 

DESIGNATING MEETING DATES

 

BE IT RESOLVED by the Council of the Borough of Englishtown that the following meetings will be held in the Englishtown Municipal Building, 15 Main Street, Englishtown, New Jersey for the year 2008:

 

            January               9, 23                          July                    9, 23

            February          13, 27                           August                 13, 27

            March              12, 26                          September       10, 24

            April                   9, 23                          October             6, 22

            May                 14, 28                          November       12, 24

            June                 11, 25                          December       15

 

             BE IT FURTHER RESOLVED that the above meetings will be called to order at 7:30 P.M.; and

 

            That a copy of this Resolution will be posted by the Clerk on the public bulletin board in the Municipal office and maintained there throughout the year; and

 

            That a copy of this Resolution be kept on file for the public's inspection with the Borough Clerk; and

 

            That a copy of this Resolution be forwarded to the Newspapers designated by the Governing Body as the newspapers to receive said notices.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Carr 

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:           None

 Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-018

 

DESIGNATING OFFICIAL NEWSPAPER

 

            BE IT RESOLVED, by the Council of the Borough of Englishtown that the Asbury Park Press is the official newspaper of the Borough of Englishtown for the year 2008.

 

BE IT FURTHER RESOLVED that the News Transcript also be notified of any Borough meetings or events in an attempt to inform our residents of Borough activities, though the title of the official newspaper will not apply to this weekly publication.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-019

 

DESIGNATING OFFICIAL RULES OF CONDUCT

FOR BOROUGH OF ENGLISHTOWN COUNCIL MEETINGS

 

            WHEREAS, there is a need to establish rules of conduct for Borough meetings.

 

            NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown that Borough Council that “Robert’s Rules” has been designated the official rules of conduct for Borough meetings.

 

Offered By:                  C/Simon

 

Seconded By:               C/Cooke

 

C/Soden

 

Mayor Reynolds asks Peter Gorbatuk, Acting Municipal Clerk to see if we can get a smaller version of Roberts Rules for each Council member.

 

Stuart Moskovitz, Borough Attorney

      The secondary level is where you may run into trouble.

 

Discussion continues between Mayor Reynolds, Council and Stuart Moskovitz.

 

Mayor Reynolds asks Peter Gorbatuk, Acting Municipal Clerk to order copies for Council.

 

C/Carr

 

Peter Gorbatuk, Acting Municipal Clerk

 

Mayor request a consensus.

 

Consensus unanimous to use Parliamentary Procedures.

 

Mayor Reynolds requests a motion to amend Resolution No.2008-019 to state Simple Parliamentary Procedures in place of Roberts Rules of Order.

 

Motion to amend Resolution No. 2008-019 was offered by C/Carr and seconded by C/Cooke.  Passed unanimously.

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

               Absent:            None

 

 BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-020 

ESTABLISHING COUNCIL SALARIES

 

WHEREAS, The Mayor And Council wishes to maintain a high level of attendance by members of the Governing Body at Council meetings; and

 

WHEREAS, the Mayor and Council of the Borough of Englishtown has been assigned certain responsibilities upon their swearing into office; and

 

WHEREAS, the Mayor and Council of the Borough of Englishtown receive certain compensation, for fulfilling their obligations.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor And Council of the Borough of Englishtown that any member of the Governing Body that misses four (4) meetings semi-annually without being excused by the majority of council shall have twenty-five percent (25%) of their semi-annual salary withheld; and

 

BE IT FURTHER RESOLVED that in the event that any such member misses two (2) additional meetings semi-annually without being excused by the majority of council they shall have an additional fifty percent (50%) of their salary withheld.

 

BE IT FURTHER RESOLVED as provided for under the Municipal Vacancy Law, that any member of the Governing Body failing to attend and participate in any meeting of the body for a period of eight (8) consecutive weeks, without being excused from attendance by a majority of the member body, shall subject him/her to vacancy.

 

Offered By:                  C/Simon

 

Seconded By:               C/Leonardis

 

C/Carr

 

Mayor Reynolds requests a motion to amend Resolution No.2008-020 from Establishing Council Salaries to Establishing Council Salary Rules.

 

Motion to amend Resolution No. 2008-020 was offered by C/Carr and seconded by C/Cooke.  Passed unanimously.

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-021 

COMMITTEE ASSIGNMENTS

 

WHEREAS, the business and affairs of the Borough of Englishtown may properly be classified and divided into six groups:

 

1.      Administration, Finance and Personnel Committee

 

2.      Public Safety Committee

 

3.      Public Buildings and Grounds Committee

 

4.      Public Utilities Committee

 

5.      Legislative, Insurance and Licenses Committee

 

6.      Public Health, Welfare and Public Events Committee

 

BE IT FURTHER RESOLVED, that the standing committees are appointed to expedite and facilitate the work of Council, but only within statutory limits as the entire

 

Council is held responsible for any or all of its acts performed within the scope of authority.

 

Administration, Finance and Personnel

 

            BE IT FURTHER RESOLVED, that the administration, finance and personnel committee shall have primary responsibility for the following described activities and matters:

 

1.    The examination, review, and approval of all vouchers prior to their               

         submission to the Council for authority to pay same.

 

2.         The administration, practices, procedures, and records as established

        by Council of the following:

 

                   a.  The administrator/clerk and his/her office

                   b.  The treasurer and his/her clerk

                   c.  The tax collector and his/her office

                   d.  The water and sewer clerk and his/her office

                   e.  The court administrator and his/her office

 

3.         The coordination of departmental budgets, the preparation of budgetary figures relative to the activities above-mentioned.  The final preparation, explanation, and continuing supervision of the entire municipal budget.

 

4.    The maintenance, review, and revision of the Borough cost system and  

       balance of appropriations.

 

5.    Primary responsibility for the recruitment and recommendation of personnel for position within the Borough Municipal Government and review of Borough personnel policy manual as needed.

 

6.      The review of maintenance, inventory, and security procedures for equipment for equipment and records of the Borough Offices.

 

7.     It shall also serve as the liaison between the Council and the Municipal Auditor, and with any other body or organization on fiscal matters.

 

Public Safety

 

BE IT FURTHER RESOLVED the administration, practices, procedures, and records as established by Council of the following:

 

1. Supervision and direction of police department.

 

2. Highway and street traffic and all parking matters.

 

3. Investigation and inspection of persons and premises prior to granting      licenses, as directed by Council.

 

4. Inform proper committee chairperson of all hazardous, unsafe and    unhealthy conditions in the Borough.

 

            5.  The review of maintenance, inventory, and security procedures.

 

            6.  Shall coordinate emergency management plan for the Borough.

 

            7.  Shall act as liaison to the fire and first aid units serving the Borough of                             

                Englishtown.

 

8.      It shall also serve as liaison between Council and other forms of law and public safety organizations.

 

Public Buildings and Grounds

 

BE IT FURTHER RESOLVED, the administration, practices, procedures, and records as established by Council of the following:

 

1.  Maintenance and use of all municipal owned building and equipment used to maintain same.

 

2. Control inventory of all Borough equipment and supplies relevant to maintenance of Borough property.

 

3. Maintenance of Borough fire alarm system (with recommendation of public safety committee).

 

4.  Park maintenance.

 

5. Maintenance and cleaning of public grounds, roads, streets, curbs, and gutters of snow and litter, and cutting of grass and weeds and litter removal.

 

6.  Erection of signs and street painting as designated by Council.

 

7.  Maintenance, cleaning and improvements of off street parking areas.

 

8.  Street and road construction and improvements.

 

9.  Proper maintenance, inventory, and security of department equipment.

 

10.  Primary supervision of Borough maintenance personnel.

 

11. It shall also serve as the liaison between the Council and State and County highway department, except in traffic matters which are under the jurisdiction of public safety committee.

  

Public Utilities

 

BE IT FURTHER RESOLVED, that there shall be assigned to the public utilities and services committee the following described activities:

 

1.      The administration, practices, procedures, and records established by

Council of the following:

a. Water Department

b. Sewer Department              

c. Garbage, refuse, and recycling activities

 

2. It shall also serve as the liaison between Council and the various utility organizations operating within the Borough, such as; electric, telephone, transportation, natural gas and cable TV.

 

Legislative, Insurance, and Licenses

 

            BE IT FURTHER RESOLVED, that there shall be assigned to the legislative, insurance and licenses committee the following described activities:

 

1.    The examination, review and investigation of any and all legislation effecting the Borough and to make recommendations to Council and act as a liaison between Council and the State Legislature, County Freeholders, and the Federal Government.

 

2.  The examination, review and approval of all licenses prior to submission to Council.

 

3. The review, revision, and all other matters pertaining to any insurance coverage of the Borough.

 

Public Health, Welfare and Public Events Committee

 

BE IT FURTHER RESOLVED, that there shall be assigned to the public health, welfare and public events committee the following described activities:

 

1. The administration, practices, procedures and records as established by Council of the following:

 

                        a.  Code enforcement officer in matters related to health

b.  Animal control activities

 

2.  It shall also serve as liaison between the Council and the Board of Health and other organizations or agencies concerned with public health and/or welfare.

 

3. Responsible for scheduling and organization of public events, recreation and public park usage.

 

BE IT FURTHER RESOLVED, that the entire membership of this Borough Council shall be constituted as an auditing committee and audit all vouchers for payment of money and that all vouchers much be submitted to the chairperson of the Committee for which the said voucher has been rendered for his/her approval or disapproval before coming to full Council for payment.

 

BE IT FURTHER RESOLVED, that all purchase orders in the amount of $50.00 or more be signed by the appropriate Chairperson, prior to processing.

 

BE IT FURTHER RESOLVED, the committees shall meet when requested by the Chairperson, Mayor, or at request of Council, and that all members thereof shall participate actively in the committee deliberations, performance of duties and the formulation of its recommendation to Council.

 

BE IT FURTHER RESOLVED, the Chairperson of each standing committee shall prepare a report for the Mayor and Council at the first meeting of each month on principal activities and achievements of his/her committee.

 

Offered By:                  C/Soden

 

Seconded By:               C/Leonardis

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None   

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-022

 

AUTHORIZING 2008 HOLIDAY SCHEDULE

               FOR BOROUGH EMPLOYEES

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that the following shall be paid holidays for the Borough of Englishtown employees for the 2008 calendar year:

 

January 1st                    Tuesday                      New Year’s Day

            January 21st                  Monday                      Martin Luther King Day

            February 18th               Monday                      President’s Day

            March 21st                  Friday                          Good Friday

            May 26th                  Monday                      Memorial Day

            July 4th                         Friday                          Independence Day

            September 1st             Monday                      Labor Day

            October 13th                Monday                      Columbus Day

            November 4th             Tuesday                      Election Day

            November 11th                        Tuesday                      Veteran’s Day

            November 27th             Thursday                     Thanksgiving Day

            November 28th             Friday                          Day after Thanksgiving

            December 24th             Wednesday                 Christmas Eve

                                                12:00 noon closing

            December 25th             Thursday                     Christmas Day

            December 31st             Wednesday                 New Year’s Eve

                                                12:00 noon closing    

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:           None

              Abstain:            None

   Absent:            None 

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-023

 

DESIGNATING DEPOSITORIES

 

WHEREAS, under the New Jersey statutes, the Governing Body shall by Resolution designate the depository or depositories wherein all public monies and other funds of the Municipality shall be kept; and

 

WHEREAS, all public officials charged with the custody of such funds shall thereafter deposit such funds only in the depository or depositories approved by the State of New Jersey under the Governmental Unit Deposit Protection Act (GUDPA); and

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, that any and all New  Jersey banks that have Governmental Unit Deposit Protection Act approval are hereby approved and designated as depositories for all Borough funds, including State of New Jersey Cash Management Fund.

 

Offered By:                  C/Simon

 

Seconded By:               C/Carr

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-024

 

PROMPT PAYMENT OF TAXES AND INTEREST RATES

 

WHEREAS, the Mayor and Council of the Borough of Englishtown deem it desirable to encourage prompt payment of all taxes and assessments, in order to permit sound fiscal planning; and

 

WHEREAS, Real Estate Taxes are payable on February 1st, May 1st, August 1st and November 1st of each year, and other statements assessing said charges; and

 

WHEREAS, N.J.S.A. 54:67 provides for the fixing rates of interest on delinquent taxes; and

 

WHEREAS, N.J.S.A. 54:67 has been amended to allow for additional penalty of six percent (6%) to be collected against a delinquency in excess of ten thousand dollars ($10,000) on properties that fail to pay the delinquency prior to the end of the calendar year.

 

NOW, THEREFORE, BE IT RESOLVED that all taxes and assessments are and shall be due on the date stated and, if not paid by said date same shall become delinquent.

 

BE IT FURTHER RESOLVED, that the rate of interest to be charged for non-payment of taxes or assessments on or before the date when the same would be come delinquent is eight percent (8%) per annum provided, however, no interest shall be charged if payment is made within ten (10) days after the date upon which the same became payable, and the interest for non-payment of taxes in excess of $1,500.00 shall be eighteen percent (18%); and, if a delinquency is in excess of ten thousand dollars ($10,000.00) and remains in arrears beyond December 31st of the tax year an additional penalty of six percent (6%) shall be charged against the delinquency.

 

BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the Collector of Taxes of the Borough of Englishtown.

 

Offered By:                  C/Soden

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-025

 

AUTHORIZING THE FILING OF A RECYCLING TONNAGE GRANT

 

WHEREAS, the Mandatory Source Separation and Recycling Act, P.L. 1987, C.102, has established a recycling fund from which tonnage grants may be made to Municipalities in order to encourage local source separation and recycling programs;

 

                 WHEREAS‚ it is the intent and spirit of the Mandatory Source Separation And Recycling Act to use the tonnage grants to develop new Municipal recycling programs and to continue and expand existing programs; and

 

WHEREAS, the New Jersey Department of Environmental Protection is promulgating recycling regulations to implement the Mandatory Source Separation and Recycling Act; and

 

WHEREAS, the recycling regulations impose on Municipalities certain requirements as a condition for applying for tonnage grants, including, but not limited to, making and keeping accurate, verifiable records of materials collected and claimed by the Municipality; and

 

WHEREAS, such a Resolution should designate Richard Guffanti the individual authorized to ensure that the application is properly completed and timely filed.

 

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown that Englishtown hereby endorses the submission of a Municipal recycling tonnage grant application to the New Jersey Department Of Environmental Protection, Office Of Recycling and designates Richard Guffanti, Recycling Coordinator, to ensure that the said application is properly filed.

 

Offered By:                  C/Soden

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-026

 

APPOINTMENT OF CLASS III MEMBER OF THE

BOROUGH OF ENGLISHTOWN UNIFIED PLANNING/ZONING BOARD

      

WHEREAS, N.J.S.A. 40: 55d-23 allows the Governing Body to appoint one of its members to the Unified Planning/Zoning Board; and

 

            WHEREAS, the Borough of Englishtown Unified Planning/Zoning Board has a vacancy in the Class III seat; and

 

            WHEREAS, it is the wishes of the Governing Body to fill said vacancy; and

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that

Councilman Harry Soden be appointed a Class III member of the Borough Of Englishtown Unified Planning/Zoning Board for a term of one (1) year ending December 31, 2008.    

 

             BE IT FURTHER RESOLVED, that a certified copy of this Resolution be given to the Borough of Englishtown Unified Planning/Zoning Board Secretary and Councilman Harry Soden.

 

Offered By:                  C/Carr

 

Seconded By:               C/Roibilotti

 

Roll Call:  Ayes:            C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            C/Soden

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-027

 

APPOINTMENT OF MUNICIPAL MAGISTRATE

 

            WHEREAS, the Mayor and Council of the Borough of Englishtown are knowledgeable that there is a need for the appointment of a Magistrate for the Municipal Court; and

 

            WHEREAS, the Local Public Contracts Law (N.J.S.A. 40:11-1 et seq.) requires that the Resolution authorizing the appointment of a Magistrate for “Professional Services” without competitive bids be publicly advertised.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown as follows:

 

1.      James M. Newman is appointed Magistrate for the Municipal Court of the Borough of Englishtown for the term of three (3) years terminating December 31, 2010.

 

2.      That said party appointed above during the term of their appointment shall provide such legal services as may be required by the Borough Council under and pursuant to law.

 

3.      The Borough Clerk shall cause notice of the passage of this Resolution of appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-028

 

APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR

 

         NOW, THERFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown that Peter Cooke, Englishtown, N.J. 07726, is hereby appointed Emergency Management Coordinator for the Borough of Englishtown effective January 3, 2008 for a term of three (3) years. 

 

         Be It Further Resolved that a certified true copy of this Resolution be forwarded to Peter Cooke, Chief of Police, Borough Chief Financial Officer, and Harry Conover, Monmouth County Office of Emergency Management.

 

 Offered By:                 C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

                  Nays:          None

              Abstain:           C/Cooke

   Absent:           None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-029

 

RESOLUTION GRANTING AUTHORITY TO

BOROUGH CHIEF FINANCIAL OFFICER

TO PREPAY SELECTIVE BILLS

 

            BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, that the Chief Financial Officer be and is hereby authorized to pay the following required bills prior to the approval of the bill list:

                                    Payroll

                                    Insurance Premiums

                                    County Taxes

                                    School Taxes

                                    Utilities

                                    Petty Cash Reimbursement

                                    Postage

                                    Release of Monies Approved by Resolution

 

            BE IT FURTHER RESOLVED, that a certified copy of this Resolution be forwarded to the Borough Chief Financial Officer.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

C/Soden

 

Laurie Finger, Borough Administrator

C/Carr

 

Laurie Finger, Borough Administrator

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:           None

 Absent:            None

 

     BOROUGH OF ENGLISHTOWN

     RESOLUTION NO. 2008-030

 

2008 TEMPORARY OPERATING BUDGET

 

WHEREAS, Section 40A:4-19 of the revised Statutes of the State of New Jersey provides that where any contract, commitment or payments are to be made prior to the final adoption of the 2008 Municipal Budget, temporary appropriations should be made for the purpose and amounts required in the manner and time therein provided; and

 

WHEREAS, the date of this Resolution is within the first thirty days of January 2008; and

 

WHEREAS, the total appropriations in the 2007 Municipal Budget, exclusive of any appropriations made for interest and debt redemption charges, Capital Improvement Fund, Public Assistance, is $2,734,155.14; and

 

WHEREAS, 26.25% of the total appropriations in the 2007 Municipal Budget, exclusive of any appropriations made for interest and debt redemption charges, Capital Improvement Fund, Public Assistance, in said 2007 Municipal Budget is $717,715.72.

 

NOW, THEREFORE, BE IT RESOLVED, that the attached appropriations be made and that a certified copy of this Resolution be transmitted to the Chief Financial Officer for her records.

 

Offered By:                  C/Soden

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

                                               

     BOROUGH OF ENGLISHTOWN

1   RESOLUTION NO. 2008-031

    

2008 DEBT SERVICE BUDGET

 

WHEREAS, Section 40A: 4-19 of the revised Statutes of the State of New Jersey provides authority for appropriating in a temporary Resolution the permanent Debt Service requirements for the coming fiscal year providing that such Resolution is not made earlier than December 20 of the year preceding the beginning of the fiscal year; and

 

WHEREAS, the date of this Resolution is subsequent to December 19, 2007; and

 

WHEREAS, principal and interest will be due on various dates from January 1, 2008 to December 31, 2008, inclusive, on sundry funds and notes issued and outstanding.

 

      NOW, THEREFORE, BE IT RESOLVED that the attached appropriations be made to cover the period from January 1, 2008 to December 31, 2008 inclusive and that a certified copy of this Resolution be transmitted to the Chief Financial Officer for her records.     

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Carr

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-032

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

            1.   The said approved vouchers amounting to the sum of $50,965.85 

                   are hereby authorized to be paid on January 3, 2008.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-033

 

AUTHORIZING TO MAINTAIN PETTY CASH FUNDS

 

            WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund; and

 

            WHEREAS, said Clerk’s Petty Cash Fund was established by resolution in the amount of $75.00 by the Mayor and Council of the Borough of Englishtown; and

            WHEREAS, said Recreation Petty Cash Fund was established by resolution dated September 26, 2007 in the amount of $500.00 by the Mayor and Council of the Borough of Englishtown; and

 

            WHEREAS, said Petty Cash Funds received approval from the Director of Local Government Services prior to and on November 20, 2007; and

 

WHEREAS, it is the desire of Council that said funds be continued under the direction of the Borough Administrator/CFO;

 

            NOW THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, County of Monmouth that:

 

1.      During the year 2008, Laurie Finger, Borough Administrator/CFO, be and is hereby authorized and permitted to establish a Petty Cash Fund for the Clerk’s Office in the amount of $75.00 and a Petty Cash Fund for Recreation in the amount of $500.00 pursuant to the provisions of N.J.S.A. 40A:5-21.  Said Petty Cash Funds will be used by such offices or departments to pay claims for small miscellaneous expenses.

 

2.       Laurie Finger, Borough Administrator/CFO, having custody of the Funds be   bonded in an amount not less than $1,000,000 and will maintain said Funds in accordance with the laws and regulations governing its operation.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-034

 

AUTHORIZING 2008 ORGANIZATIONAL CHART OF

THE BOROUGH OF ENGLISHTOWN

 

                        WHEREAS, the Borough Council has determined that there is a need for an established chain of command within the Borough’s governmental organization in order to establish firm reporting lines and smooth the operations of the government:

 

            NOW, THEREFORE, BE IT RESOLVED by the Englishtown Borough Council that the attached Organizational Chart shall determine the reporting lines of supervision among the employees and affiliated contract professionals for the day to day operations of the Englishtown Borough government.

 

            BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided by the Acting Borough Clerk to the Borough Administrator, and each Borough Department head.

 

Offered By:                  C/Simon

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-035

 

RESOLUTION ESTABLISHING INVESTMENT POLICY

           

BE IT RESOLVED by the Borough Council of the Borough of Englishtown, that for the year 2008, the following shall serve as the Investment Policy for the Borough of Englishtown:   

                             

    Borough of Englishtown Investment Policy

 

1.                  Policy

It is the policy of the Borough of Englishtown to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of our entity and conforming to all state and local statutes governing the investment of public funds.

2.                  Scope

This policy includes all funds governed by the Mayor and Council of the Borough of Englishtown.

3.                  Prudence

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital, as well as the probable income to be derived.

4.                  Objective

The primary objective, in order of priority, shall be:

·        Legality – conformance with federal, state and other legal requirements

·        Safety – preservation of capital and protection of investment principal

·        Liquidity – maintenance of sufficient liquidity to meet operating requirements

·        Yield – attainment of market rates of return

The portfolio should be reviewed periodically as to its effectiveness in meeting the entity’s needs for safety, liquidity, rate of return, diversification and its general performance.

5.                  Delegation of Authority

Management and administrative responsibility for the investment program is hereby delegated to the Chief Financial Officer who, under the delegation of the governing body, shall establish written procedures for the operation of the investment program.

6.                  Ethics and Conflicts of Interest

Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions.

7.                  Authorized Financial Dealer and Institutions

The Chief Financial Officer will maintain a list of financial institutions authorized to provide investment services.  In addition, a list will also be maintained of approved security brokers/dealers selected by credit worthiness.

8.                  Authorized and Suitable Investments

Investments may be made in any type of security allowed for in New Jersey Statutes regarding the investment of public funds.  Investments shall be made that reflect the cash flow needs of the fund type being invested.

9.                  Collateralization

Funds on deposit (checking accounts, certificates of deposits, etc.) in excess of FDIC limits must be secured by some form of collateral, witnessed by written agreement and held at an independent – third party institution in the name of the municipality.

10.              Safekeeping and Custody

All security transactions, including collateral for repurchase agreements, entered into by the Borough of Englishtown, shall be conducted on a delivery-versus-payment (DVP) basis.  Securities will be held by an independent third party custodian designated by the Chief Financial Officer and evidenced by safekeeping receipts and a written custodial agreement.

11.              Diversification

The entity shall diversify its investments to the best of its ability based on the type of fund invested and the cash flow needs of those funds.  Diversification can be by type of investment, number of institutions invested in, and length of maturity.

12.              Maximum Maturities

To the extent possible, the Borough of Englishtown shall attempt to match its investments with anticipated cash flow requirements.  Unless matched to a specific cash flow, the Borough of Englishtown will not directly invest in securities maturing more than 2 years from the date of purchase.

Reverse funds may be invested in securities exceeding 2 years if the maturities of such investments are made to coincide as nearly practicable with the expected use of funds.

13.              Internal Control

The Chief Financial Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse.  The internal control structure shall be designed to provide reasonable assurance that these objectives are met.  The internal controls shall address the following points:

·        Control of collusion

·        Separation of transaction authority from accounting

·        Custodial safekeeping

·        Written confirmation of telephone transactions for investment and wire transfers

 

14.              Performance Standards

This investment portfolio will be managed in accordance with the parameters specified within this policy.  The portfolio should contain a comparable rate of return during a market/economic environment of stable interest rates.  Portfolio performance should be compared to benchmarks with similar maturity, liquidity and credit quality as the portfolio.  Englishtown’s benchmark shall be the New Jersey Cash Management Fund.

15.              Reporting

The Chief Financial Officer shall prepare an investment report at least monthly.  The report should be provided to the Mayor and Council and available upon request.  The report should be in a format suitable for review by the general public.  An annual report should be provided to the Mayor and Council.

16.              Marketing to Market

A statement of the market value of the portfolio shall be issued to the Mayor and Council quarterly if money is being invested with an approved security broker/dealer.

17.              Investment Policy Adoption

This investment policy shall be adopted by the Mayor and Council.  This policy shall be reviewed on an annual basis by the Chief Financial Officer and any modifications made thereto must be approved by the governing body.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-036

 

APPROPRIATION RESERVE TRANSFER

 

WHEREAS, N.J.S.A.40A:59 provides for appropriation transfers during the first three months of any fiscal year when the amount of any appropriation reserve for the immediately preceding fiscal year insufficient to pay the claims authorized or incurred during said preceding year which were chargeable to said appropriation, and there is excess in any appropriation reserves over and above the amount deemed to be necessary to fulfill its purpose of such appropriation.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $735.00 (Seven Hundred Thirty Five Dollars) be made in the 2007 budget.

 

Current Fund:

From:               Construction Other Expense                                   $735.00

 

To:                   Planning Board Other Expense                       $535.00

                        Utilities: Electricity                                             $200.00

                                                                       

Offered By:                  C/Simon

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:            None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-037

 

APPOINTMENT OF POLICE COMMISSIONER

 

            WHEREAS, there is a need for the position of Police Commissioner as set forth in the Code of the Borough of Englishtown, Chapter 1.33.03:

 

            NOW, THEREFORE, BE IT RESOLVED, by the Englishtown Borough Council as follows that Councilwoman Cindy Robilotti is hereby appointed as Police Commissioner of the Borough of Englishtown, which appointment shall be effective January 3, 2008 through December 31, 2008.

 

            BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided by the Acting Borough Clerk to the Borough Administrator, the Police Commissioner, and the Police Chief.

 

Offered By:                  C/Soden

 

Seconded By:               C/Leonardis

 

Mayor Reynolds requests a motion for Appointment of Police Commissioner.

 

A motion to nominate C/Robilotti was offered by C/Soden and seconded by C/Leonardis.  Passed on the following roll call:

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

  Absent:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-038

 

APPOINTMENT OF POLICE COMMISSION

 

            WHEREAS, there is a need for the council appointment of a Police Commission as set forth in the Code of the Borough of Englishtown, Chapter 1.33.03;

 

            WHEREAS, the Borough Council shall designate from among its membership two or more members, along with the Mayor which shall constitute a Police Commission.  The Police Commissioner shall chair the Police Commission;

 

            NOW, THEREFORE, BE IT RESOLVED by the Englishtown Borough Council as follows that Councilwoman Cindy Robilotti and Councilwoman Jayne Carr are hereby appointed to the Police Commission of the Borough of Englishtown, which appointment shall be effective January 3, 2008 through December 31, 2008.

 

            BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided by the Acting Borough Clerk to the Borough Administrator, members of the Police Commission and the Police Chief.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Mayor Reynolds requests a motion for Appointment of Police Commission.

 

A motion to nominate C/Carr was offered by C/Robilotti and seconded by C/Cooke.  Passed on the following roll call:

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:            None

 Absent:             None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-039

 

RESOLUTION TO CANCEL SMALL TAX BALANCES

 

WHEREAS, N.J.S.A. 40A:5-17.1 provides that a municipality may authorize the processing of tax refunds of less than Ten ($10.00) Dollars and the cancellation of tax delinquencies of less than Ten ($10.00) Dollars.

 

NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Englishtown that the Tax Collector is hereby authorized to process, without any further action on the part of the Governing Body, any property tax refund of less than ($10.00) Dollars; and,

 

BE IT FURTHER RESOLVED, that the Tax Collector is hereby authorized to process, without further action on the part of the Governing Body, the cancellation of any property tax delinquency of less than Ten ($10.00) Dollars; and,

 

BE IT FURTHER RESOLVED, that a Certified Copy of this Resolution be provided by the Municipal Clerk to the Tax Collector and the Chief Financial Officer.

 

Offered By:                  C/Simon

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:           None

 Absent:            None

 

Mayor’s Appointments
COMMITTEE ASSIGNMENTS

YEAR 2008

Borough of englishtown

 

Committee                                          Chairperson                           Co-Chairperson

 

Public Safety/Code Enforcement            Cindy Robilotti                       Jayne Carr

 

Public Utilities                                        Harry Soden                          Steve Simon

 

Public Health, Welfare And                

Public Events                                         Lori Cooke                          Harry Soden

 

Administration, Finance And

Personnel                                             Janet Leonardis                     Cindy Robilotti          

 

Legislative, Insurance And

Licenses                                               Steve Simon                           Lori Cooke

 

Public Buildings And Grounds                Jayne Carr                             Janet Leonardis

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

Englishtown Resident

·        Would like to know why we don’t have workshop meetings so we wouldn’t have all this mess every time?

 

C/Cooke

 

C/Soden

 

Mayor Reynolds asks if Council would like to establish one of our meetings as a workshop meeting?

 

Stuart Moskovitz

 

Mayor Reynolds asks Council if they would like to do a workshop from 7:30pm – 8:00pm then start the meeting at 8pm.

 

C/Leonardis

 

Mayor Reynolds states that workshops are open to the public but they don’t get to discuss anything. They can listen but they don’t get to comment.

 

Stuart Moskovitz, Borough Attorney

 

Mayor Reynolds states that we will need to change our format and make it so that the public can hear our workshop session.  Do we want to have that as our parliamentary procedures to go forward?

 

C/Soden

 

C/Robilotti

 

Laurie Finger, Borough Administrator

 

Mayor Reynolds states one meeting a month.  The first meeting of each month will be a workshop session. After workshop session we take action.

 

Stuart Moskovitz, Borough Attorney

 

Mayor Reynolds asks if you have to define the workshop time?

 

Stuart Moskovitz, Borough Attorney

 

Mayor Reynolds asks for the consensus of Council to hold a workshop meeting prior to the regular meeting the first meeting date of each month.

 

Council consensus unanimous.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Carr.  Passed unanimously.

 

C/Carr

OSHA came in on December 7th with 10 violations that were issued for buildings and grounds on December 20th and you received it on December 28th.  My understanding is that these were put in our mailboxes yesterday.  What steps have you taken as the Administrator since this came into the office and why was I not aware of this until yesterday?

 

Laurie Finger, Borough Administrator

 

Mayor Reynolds states he was aware of this two weeks ago.

 

C/Carr

 

C/Leonardis

 

Stuart Moskovitz, Borough Attorney

 

Mayor Reynolds states that this has not been ignored; the letter arrived on December 28th.  I knew of the inspection. 

 

Discussion continues between Mayor Reynolds, Stuart Moskovitz, Borough Attorney and Council.

 

Mayor Reynolds asks that once we receive a compliance notice from any state agency that it is immediately emailed, faxed or sent to the appropriate Chairperson.

 

Mayor Reynolds requests that Rice Notice notification goes out to Rick Guffanti, Supervisor of the Public Works Department.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/ Soden, seconded by C/Robilotti.  Passed unanimously.

 

The time being 8:43 P.M.

 

February 13, 2008

Approved by Governing Body