** AGENDA **

 

June 11, 2008

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.        Meeting Called to Order and Roll Call

 

2.        Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.         Presentation:   Presentation of 2007 Audit by Eugene Farrell of

                                    Hutchins, Farrell, Meyer & Allison, P.A.

 

5.         Meeting Workshop:

·        Garbage and Recycling Bid Specifications

·        Finalization of Hamilton Street Municipal Parking Lot

 

6.         Approval of Minutes – April 23, 2008

 

7.         Committee Reports

 

8.                  Correspondence

 

9.         Borough Engineer’s Monthly Report – June 2008

 

  10.       Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

11.             Old Business

 

A.   Ordinance No. 2008-05 – Public Hearing & Adoption

An Ordinance to Create the Position of Municipal Housing Liaison for the Purpose of Administering the Borough of Englishtown’s Affordable Housing Program Pursuant to The Fair Housing Act

 

   12.       New Business

 

A.         Resolution No. 2008-114

                        Authorizing Tax Collector to Prepare and Mail Estimated Tax Bills in Accordance with P.L. 1994, C.72

 

B.        Resolution No. 2008-115

            Supporting the Joint New Jersey Senate and Assembly Republican Budget Alternative

 

C.        Resolution No. 2008-116

Authorizing Amendments to 2008 Organizational Chart

 

D.        Resolution No. 2008-117

2007 Audit of the Borough of Englishtown                       

 

E.        Resolution No. 2008-118

                        Appointment of Rabies Clinic Workers

 

            F.        Resolution No. 2008-119

                        Appointment of Clean Communities Summer Help

 

            G.        Resolution No. 2008-120

                        Authorizing Services Over $800

                        Police Dept. – Computer Records Mgmt Software Maintenance

 

H.                 Resolution No. 2008-121

Authorizing Services Over $800

Police Dept. – 2008 Dispatching & Shared 911 Services

 

I.         Resolution No. 2008-122

Authorizing Approval of Department Requisitions

 

J.         Resolution No. 2008-123

Authorizing Payment of Borough Bills

 

13.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            14.      Executive Session

 

15.              Adjournment

 

 

The meeting was called to order by Mayor Reynolds at 7:32 P.M.

 

Roll Call:  Present:            C/Soden, C/Simon, C/Robilotti, C/Leonardis

                  Absent:            *C/Carr, *C/Cooke

 

* arrived late

 

Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Presentation – Presentation of 2007 Audit by Eugene Farrell of Hutchins, Farrell, Meyer & Allison P.A.

 

Mayor Reynolds opens the floor to Eugene Farrell of Hutchins, Farrell, Meyer & Allison P.A. to discuss the 2007 Audit.

 

Gene Farrell reports that the assessed valuations have been growing. Mr. Farrell recommends that tax appeals be monitored. Utilities surplus balances are very healthy. Percentage of collection is very high.  Debt is very low. There is some concern with ability to maintain revenue stream to balance the budget going forward. Tax base is very critical and it is recommended that your tax assessor monitor your tax base and delinquent taxpayers. It is also recommended that cost drivers in budget be monitored. To minimize these costs Mr. Farrell recommends taking advantage and maximizing your inter local government agreements. Mr. Farrell also recommends monitoring your our banking institute. Banking institutes in trouble have increased substantially.

 

Mayor Reynolds asks if there are any questions for Mr. Farrell.  All respond no.  Mayor Reynolds thanks Mr. Farrell for coming in.

 

* 7:50 P.M. C/Cooke arrives at this time.

 

Meeting Workshop:

 

Garbage & Recycling Bid Specifications

 

Mayor Reynolds states that he attended a Manalapan Township meeting with C/Soden regarding road swap and the subject of the recycling and garbage bids came up. Our contract is up and Manalapan has 6 months left. We need to discuss whether we want a one year bid and hopefully get on line with Manalapan Township, the Board of Education and Marlboro Township so that we can go out with a large bid and possibly save some money doing bulk. We need to be sure that we are not an alternate bid; sometimes the alternate bid is higher than the primary.

 

C/Soden

 

Discussion between Mayor Reynolds, Council and Stuart Moskovitz, Borough Attorney continue.

 

Stuart Moskovitz, Borough Attorney

 

 

Mayor Reynolds asks Council if everyone is in agreement with a one-year contract?  Council consensus is unanimous.

 

Finalization of Hamilton Street Municipal Parking Lot

 

Mayor Reynolds states he would like to finalize Hamilton Street Municipal Parking Lot. There are 17 parking spots.  I would like to have 10 2-hour parking for downtown parking ,the first 2 spots will be for handicap parking.This will leave us 5 commuter spots. Assigned commuter spots will be on a first come basis or lottery. Each spot will be assigned a number 1 – 5. Tag holders will be assigned a spot with the corresponding number to place on windshield.  We will establish a waiting list.  Parking signs will read 7:00AM – 7:00PM 2-hour parking.

 

C/Robillotti

·        In order for the Police Department to enforce the 2-hour parking we will need an Ordinance stating 2 hour parking. 

 

Mayor Reynolds states we will look into enforcing 2 hour parking but would like to know at this time if everyone is in agreement with 5 commuter, 10 parking and 2 handicapped.  Council consensus unanimous.

 

Discussion continues between Mayor Reynolds and Council regarding parking.

 

Mayor Reynolds asks Peter Gorbatuk, Acting Municipal Clerk to contact Englishtown Antiques and the Board of Education to see if we can use their parking lot for overflow on busy days and after business hours.

  

Peter Gorbatuk, Acting Municipal Clerk was asked to do a quick survey of what other municipalities charge for commuter parking and reads aloud his findings:

·        Freehold Township $72.00 a year

·        Freehold Borough $120.00 a year

·        Marlboro $120.00 a year

 

Mayor Reynolds asks if $120.00 a year is agreeable with everyone. Council consensus unanimous.

 

 C/Simon

·        Are we enforcing Taxi Cab Ordinance?

 

Laurie Finger, Borough Administrator asks who would write the ticket if you know of a taxicab business coming through town who has ignored letters sent to them stating they need to register by state law.

 

Stuart Moskovitz, Borough Attorney states the Police Department.

 

Mayor Reynolds states you need to send a follow up registered letter stating we did not receive correspondence from the first letter and inform them that we will enforce our Ordinance when they come through town and they will be ticketed.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of April 23, 2008 was offered by C/Simon and seconded by C/Robilotti. 

 

C/Robilotti

 

Mayor Reynolds asks C/Robilotti to contact Chief Niziolek to see if he received any information on bids and to see if he is keeping intouch with Freehold.

 

Passed on the following roll call:

 

Roll Call:            Ayes:        C/Soden, C/Simon, C/Robilotti, C/Cooke, C/Leonardis    

                      Nayes:          None

                     Absent:          C/Carr

                    Abstain:          C/Robilotti

 

 Committee Reports

 

Administration, Finance & Personnel

Councilwoman Leonardis reports:

·        Three people carried over vacation that was to be used by June 3, 2008 and they are requesting permission to delay vacation for a little bit.  Two would like to use their vacation in July or early August and the other one plans to use it by August 31st.  Would like consensus from Council.  Council consensus unanimous.

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke has nothing to report at this time:

 

Public Safety

Councilwoman Robilotti reports:

Shelter Operations and the second on Shelter Management.

 

Public Utilities

Councilman Soden has nothing to report at this time:

 

Public Buildings & Grounds

Councilwoman Carr was not in attendance; nothing was reported.

 

Legislative, Insurance & Licenses

Councilman Simon reports: 

 

Correspondence

 

Peter Gorbatuk, Acting Municipal Clerk

·        Reads aloud correspondence received from the County Freeholder regarding pedestrian signal on corner of Tenant and Main Street. 

·        Cablevision service interruption will be June 18th  from 12:01 A.M. – 6:00 A.M.

·        A Council member is needed to attend Monmouth County Scenic Byway Expansion meeting. Date to be announced. 

 

C/Soden states he can attend.

 

Peter Gorbatuk, Acting Municipal Clerk

·        I need to know if anyone will attend the Township of Marlboro’s shared services summit no later than July 8th.  This will be held July 15th at 6:30 P.M. at the Marlboro Municipal Building.

 

C/Robilotti states she can attend.

 

C/Robilotti

·        Are we going to apply for the 2007 Open Space Referendum?

 

Mayor Reynolds asks Laurie Finger, Borough Administrator to follow up on Open Space Grant.

 

Borough Engineer’s Monthly Report – June, 2008

 

Mayor Reynolds reads engineer’s monthly report:

 

COAH

·        The Mayor has appointed a committee to work with the Borough’s planners.  First meeting was held April 7th and second meeting was held May 12th, 2008.

·        The Borough met with the State Office of Smart Growth (OSG) and other State Agencies on Tuesday, March 4th regarding Plan Endorsement and Center Designation. OSG recommended that the Borough proceed with the process by completing a Self-Assessment Report. At completion OSG will renew the Borough’s center designation for a year. In addition, OSG suggested that the Borough perform a Master Plan Re-Examination, as well as, update their Circulation Plan.

 

DOT

·        Hamilton Street/Irving Place Project is complete and is being closed out with the DOT.

·        Mayor and Council have passed a Resolution authorizing the Borough Engineer to prepare plans and specifications, and advertise for bids.  Bid documents have DOT approval.  Bids to be advertised, and received July 2, 2008.

 

Main Street

·        Void grouting project has been completed, inspected and approved by the County and is being closed out.

 

Conrail

·        Reviewed the exposed drainage pipe and sinkhole located on the East Side of South Main Street at the RR crossing with Bernie Mailey of Conrail. It is Conrail’s position that the Borough is responsible for the maintenance of the said pipe.  Tom Herits, Borough Engineer will review this matter with Public Works. In addition, the Borough Engineer reviewed this with the Manalapan Engineer to be possibly included with the Highbridge Road/Iron Ore Road project.

 

DOT Applications 2009

·        Applications are due June, 2008.  Project recommendations are needed from Mayor and Council.

 

Monmouth County

·        Reviewed the drainage impacts on Victory Drive, from Tennent Avenue with the County Engineer.  It appears that the County may be willing to make a contribution to drainage improvements on Victory Drive and will make a commitment upon reviewing the scope of work and the Borough’s receipt of grants and other funding.

·        Reviewed the proposed Highbridge Road/Iron Ore Road and Park Avenue/Conover Road Improvements and the Manalapan/Englishtown Road Swap with the Manalapan Mayor and Engineer.

·        The Borough responded to the Monmouth County Planning Board regarding the Route 9/Western Monmouth Development Plan.

 

CDBG

·        CDBG is soliciting applications for projects for the next program year.  The Borough itself is ineligible due to the recent census data. The Borough could apply for funds for projects related to ADA access to municipally owned property, ADA playground equipment, etc.

 

Monitoring Wells @ Landfill

·        Yearly sampling and analysis has been completed.  Reports and paperwork have been forwarded to the DEP.

 

Shuttle Bus

·        Spoke to the Monroe Township Administrator’s Office, and Monroe is not interested in sharing their shuttle bus service at this time.

 

Development Projects

·        Oxford Crossing – Minor punch list items remain to be addressed.  Information regarding the public hearing required for the performance bond release was forwarded to the developer.

·        Quick Check – Minor punch list items remain to be addressed.  A public hearing will be required for the performance bond release.  A meeting is scheduled with the adjacent property owner to resolve outstanding issues.

·        Village Center – On going.

·        Elon – Status should be reviewed with the Borough Attorney.

 

*8:27 P.M. – Councilwoman Carr arrives at this time.

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Simon.  Passed unanimously.

 

Old Business

 

BOROUGH OF ENGLISHTOWN                 PUBLIC HEARING & ADOPTION

ORDINANCE NO. 2008-05

 

AN ORDINANCE TO CREATE THE POSITION OF MUNICIPAL HOUSING LIAISON FOR THE PURPOSE OF ADMINISTERING THE BOROUGH OF ENGLISHTOWN’S AFFORDABLE HOUSING PROGRAM PURSUANT TO THE FAIR HOUSING ACT.

BE IT ORDAINED by the Mayor and Governing Body of The Borough of Englishtown in the County of Monmouth and State of New Jersey that a new chapter, Chapter 1.49, “Municipal Housing Liaison” of the Code of the Borough of Englishtown is hereby added as follows:

Section 1.            Purpose.

The purpose of this article is to create the administrative mechanisms needed for the execution of The Borough of Englishtown’s responsibility to assist in the provision of affordable housing pursuant to the Fair Housing Act of 1985.

Section 2.            Definitions.

As used in this article, the following terms shall have the meanings indicated:

MUNICIPAL HOUSING LIAISON – The employee charged by the governing body with the responsibility for oversight and administration of the affordable housing program for The Borough of Englishtown.

ADMINISTRATIVE AGENT – The entity responsible for administering the affordability controls of some or all units in the affordable housing program for The Borough of Englishtown to ensure that the restricted units under administration are affirmatively marketed and sold or rented, as applicable, only to low- and moderate-income households.

Section 3.        Establishment of Municipal Housing Liaison position and compensation; powers and duties.

A.        Establishment of position of Municipal Housing Liaison. There is hereby established the position of Municipal Housing Liaison for The Borough of Englishtown.

 B.        Subject to the approval of the Council on Affordable Housing (COAH), the Municipal Housing Liaison shall be appointed by the Governing Body and may be a full or part time municipal employee.

C.        The Municipal Housing Liaison shall be responsible for oversight and administration of the affordable housing program for The Borough of Englishtown including the following responsibilities, which may not be contracted out, exclusive of item 6 which may be contracted out:

(1) Serving as The Borough of Englishtown’s primary point of contact for all inquiries from the State, affordable housing providers, Administrative Agents, and interested households;

(2) Monitoring the status of all restricted units in The Borough of Englishtown’s Fair Share Plan;

(3) Compiling, verifying, and submitting annual reports as required by COAH;

(4) Coordinating meetings with affordable housing providers and Administrative Agents, as applicable;

(5) Attending continuing education opportunities on affordability controls, compliance monitoring, and affirmative marketing as offered or approved by COAH;

(6) If applicable, serving as the Administrative Agent for some or all of the restricted units in The Borough of Englishtown as described in F. below.

D.        Subject to approval by COAH, The Borough of Englishtown may contract with or authorize a consultant, authority, government or any agency charged by the Governing Body, which entity shall have the responsibility of administering the affordable housing program of The Borough of Englishtown except for those responsibilities which may not be contracted out pursuant to subsection C aboveIf The Borough of Englishtown contracts with another entity to administer all or any part of the affordable housing program, including the affordability controls and Affirmative Marketing Plan, the Municipal Housing Liaison shall supervise the contracting Administrative Agent.

E.         Compensation. Compensation shall be fixed by the Governing Body at the time of the appointment of the Municipal Housing Liaison.

F.         Administrative powers and duties assigned to the Municipal Housing Liaison

(1) Affirmative Marketing

(a) Conducting an outreach process to insure affirmative marketing of affordable housing units in accordance with the Affirmative Marketing Plan of The Borough of Englishtown and the provisions of N.J.A.C. 5:80-26.15; and

(b) Providing counseling or contracting to provide counseling services to low and moderate income applicants on subjects such as budgeting, credit issues, mortgage qualification, rental lease requirements, and landlord/tenant law.

(2) Household Certification

(a) Soliciting, scheduling, conducting and following up on interviews with interested households;

(b) Conducting interviews and obtaining sufficient documentation of gross income and assets upon which to base a determination of income eligibility for a low- or moderate-income unit;

(c) Providing written notification to each applicant as to the determination of eligibility or non-eligibility;

(d) Requiring that all certified applicants for restricted units execute a certificate substantially in the form, as applicable, of either the ownership or rental certificates set forth in Appendices J and K of N.J.A.C. 5:80-26.1 et. seq.;

(e) Creating and maintaining a referral list of eligible applicant households living in the housing region and eligible applicant households with members working in the housing region where the units are located; and

(f) Employing the random selection process as provided in the Affirmative Marketing Plan of The Borough of Englishtown when referring households for certification to affordable units.

(3) Affordability Controls

(a) Furnishing to attorneys or closing agents forms of deed restrictions and mortgages for recording at the time of conveyance of title of each restricted unit;

(b) Creating and maintaining a file on each restricted unit for its control period, including the recorded deed with restrictions, recorded mortgage and note, as appropriate;

(c) Ensuring that the removal of the deed restrictions and cancellation of the mortgage note are effectuated and properly filed with the appropriate county’s register of deeds or county clerk’s office after the termination of the affordability controls for each restricted unit;

(d) Communicating with lenders regarding foreclosures; and

(e) Ensuring the issuance of Continuing Certificates of Occupancy or certifications pursuant to N.J.A.C. 5:80-26.10.

(4) Resale and rental

(a) Instituting and maintaining an effective means of communicating information between owners and the Administrative Agent regarding the availability of restricted units for resale or rental; and

(b) Instituting and maintaining an effective means of communicating information to low- and moderate-income households regarding the availability of restricted units for resale or re-rental.

(5)             Processing request from unit owners

(a) Reviewing and approving requests from owners of restricted units who wish to take out home equity loans or refinance during the term of their ownership;

(b) Reviewing and approving requests to increase sales prices from owners of restricted units who wish to make capital improvements to the units that would affect the selling price, such authorizations to be limited to those improvements resulting in additional bedrooms or bathrooms and the cost of central air conditioning systems; and

(c) Processing requests and making determinations on requests by owners of restricted units for hardship waivers.

(6) Enforcement

(a)    Securing annually lists of all affordable housing units for which tax bills are mailed to absentee owners and notifying all such owners that they must either move back to their unit or sell it;

 

(b)   Securing from all developers and sponsors of restricted units, at the earliest point of contact in the processing of the project or development, written acknowledgement of the requirement that no restricted unit can be offered, or in any other way committed, to any person, other than a household duly certified to the unit by the Administrative Agent;

 

(c)    The posting annually in all rental properties, including two-family homes, of a notice as to the maximum permitted rent together with the telephone number of the Administrative Agent where complaints of excess rent can be made;

 

(d)   Sending annual mailings to all owners of affordable dwelling units, reminding them of the  notices and requirements outlined in N.J.A.C. 5:80-26.18(d)4;

 

(e)    Establishing a program for diverting unlawful rent payments to the municipality's affordable housing trust fund or other appropriate municipal fund approved by the DCA; 

 

(f) Creating and publishing a written operating manual, as approved by COAH, setting forth procedures for administering such affordability controls; and

(g) Providing annual reports to COAH as required.

 

(7) The Administrative Agent shall have authority to take all actions necessary and appropriate to carry out its responsibilities hereunder.

 

Section 4.            Severability.

 

            If any section, subsection, paragraph, sentence or other part of this Ordinance is adjudged unconstitutional or invalid, such judgment shall not affect or invalidate the remainder of this Ordinance, but shall be confined in its effect to the section, subsection, paragraph, sentence or other part of this Ordinance directly involved in the controversy in which said judgment shall have been rendered and all other provisions of this Ordinance shall remain in full force and effect.

 

Section 5.            Inconsistent Ordinances Repealed.

            All ordinances or parts of ordinances which are inconsistent with the provisions of this ordinance are hereby repealed, but only to the extent of such inconsistencies.

 

Section 6.            Effective Date.

            This Ordinance shall take effect immediately upon final adoption and publication in the manner prescribed by law.

 

Public Hearing

 

Mayor Reynolds opened the floor to the public for questions or comments on the above titled Ordinance.

 

There being no questions or comments, a motion to close the public hearing was

offered by C/Soden and seconded by C/Robilotti.  Passed unanimously.

 

Adoption

A motion to adopt Ordinance No.2008-05 above titled, was offered by C/Soden and

Seconded by C/Simon.  Passed on the following roll call:

 

Offered by:                   C/Soden

 

Seconded by:               C/Simon

 

Roll Call: Ayes:             C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:           None

             Abstain:           None

              Absent:           None

 

New Business

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO.  2008-114

 

RESOLUTION AUTHORIZING THE BOROUGH OF ENGLISHTOWN

TAX COLLECTOR TO PREPARE AND MAIL ESTIMATED TAX BILLS

IN ACORDANCE WITH P.L. 1994, C.72

 

            WHEREAS, the Borough of Englishtown, being a Small New Jersey town was notified from the State that the Borough’s CMPTRA Aid was originally eliminated in full and then received notice that possibly some of the State Aid may be restored, therefore delaying the introduction and adoption of the 2008 Municipal Budget and the Monmouth County Board of Taxation is unable to certify Englishtown’s tax rate at this time and the Englishtown Tax Collector will be unable to mail the Borough’s 2008 tax bills on a timely basis; and

 

            WHEREAS, the Borough of Englishtown Tax Collector in consultation with the Borough’s Chief Financial Officer has computed an estimated tax levy in accordance with N.J.S.A. 54:4-66.3, and they have both signed a certification showing the tax levies for the previous year, the tax rates and the range of permitted estimated tax levies; and

 

            NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey on this 11th day of June, 2008 as follows:

 

1.                   The Englishtown Tax Collector is hereby authorized and directed to prepare and issue estimated tax bills for the Borough for the Third Installment of 2008 taxes.  The Tax Collector shall proceed and take such actions as are permitted and required by P.L. 1994, C.72 (N.J.S.A. 54:4-66.2 and 54:4-66.3).

 

2.                   The entire estimated tax levy for 2008 is hereby set at $4,534,831.28.

 

3.                   In accordance with law, the Third Installment of 2008 taxes shall not be subject to interest until the later of August 11, 2008 or the twenty-fifth calendar day after the date the estimated tax bills were mailed.  The estimated tax bills shall contain a notice specifying the date on which interest may begin to accrue.

 

Offered by:                   C/Robilotti

 

Seconded by:                 C/Simon

 

Roll Call:         Ayes:      C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:    None

                    Abstain:    None

                       Absent:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-115

 

RESOLUTION IN SUPPORT OF THE JOINT NEW JERSEY SENATE

AND ASSEMBLY REPUBLICAN BUDGET ALTERNATIVE

 

            WHEREAS, over the past seven years, New Jersey’s tax burden has become so oppressive that it is driving tens of thousands of hard working middle class families out of our state each year; and

 

            WHEREAS, over that same time period, taxes in New Jersey have increased by over $12 billion, state spending has increased by $11 billion and our debt has more than doubled to over $37 billion; and

 

            WHEREAS, Governor Jon Corzine’s proposed $33.3 billion state budget for Fiscal Year 2009 is balanced by cutting property tax rebates for families making more than $100,000 and by cutting state aid municipalities desperately need to keep local property taxes in check; and

 

            WHEREAS, the governor’s budget does nothing to control the cost and size of the state’s bloated bureaucracy; and

 

            WHEREAS, the governor’s budget cuts will further shift the tax burden from the state to local property taxpayers and make our state even more unaffordable; and

 

            WHEREAS, the New Jersey Senate and Assembly Republicans have identified more than $1.3 billion in common sense spending reductions and proposing using a portion of the saving to increase property tax relief and municipal aid; and

 

            WHEREAS, the Republican plan would still spend $600 million less than the governor’s budget proposal even though it stores property tax relief, increases state aid and redresses unfair budget cuts; and

            THEREFORE, BE IT RESOLVED that we voice our objections to Governor Corzine’s FY 2009 State Budget and announce our support for the New Jersey Senate and Assembly Republican budget plan; and

 

            BE IT FURTHER RESOLVED that a certified copy of this resolution shall be sent to Governor Jon S. Corzine, Assembly Speaker Joseph Roberts, Senate President Richard J. Codey, Senate Minority Leader Tom Kean Jr., Assembly Minority Leader Alex DeCroce and all state legislators representing our legislative district.

 

Offered By:               C/Soden                     

 

Seconded By:             C/Robilotti

 

Roll Call:         Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:  None

                    Abstain:   None

                       Absent: None

 

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-116

 

AUTHORIZING AMENDMENTS TO 2008 ORGANIZATIONAL CHART

OF THE BOROUGH OF ENGLISHTOWN

 

            WHEREAS, the Borough Council adopted Resolution No. 2008-034 to establish a chain of command and to amend the Borough’s governmental organizational chart in order to establish firm reporting lines and smooth the operations of the government:

 

            WHEREAS, within the organizational chart, the position of Officer of Emergency Management was inadvertently omitted.

 

            NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, that the attached amended 2008 Organizational Chart shall be effective immediately.

 

            BE IT FURTHER RESOLVED, that the Acting Borough Clerk shall provide a certified copy of this Resolution to the Borough Administrator, and each Borough Department head.

 

Offered By:                 C/Soden

 

Seconded By:              C/Robilotti

 

Roll Call:   Ayes:         C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:       None

                Absent:       None

               Abstain:       None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-117

 

2007 AUDIT OF THE BOROUGH OF ENGLISHTOWN

DIVISION OF LOCAL GOVERNMENT

 

            WHEREAS, N.J.S.A. 40A: 5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions, and

 

            WHEREAS, the Annual Report of Audit for the year 2007 has been filed by a Registered Municipal Accountant with the Acting Municipal Clerk pursuant to N.J.S.A. 40A:5-6, and a copy has been received by each member of the governing body; and

 

            WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and

 

            WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the governing body of each municipality shall by resolution certify to the Local Finance Board of the State of New Jersey that all members of the governing body have reviewed, as a minimum, the sections of the annual audit entitled “Comments and Recommendations”; and

 

            WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “Comments and Recommendations”, as evidenced by the group affidavit form of the governing body attached hereto; and

 

            WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:30-6.5; and

 

            WHEREAS, all members of the governing body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of the New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and

 

            WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local governing body to the penalty provisions of R.S. 52:27BB-52, to wit:

 

            R.S. 52:27BB-52: A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office.

            NOW THEREFORE BE IT RESOLVED, that the governing body of the Borough of Englishtown, hereby states that it has complied with N.J.A.C. 5:30-6.5 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance.

 

Offered By:                 C/Soden

 

Seconded By:             C/Robilotti

 

Roll Call:   Ayes:        C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:       None

                Absent:       None

               Abstain:       None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-118

 

APPOINTMENT OF RABIES CLINIC WORKERS

 

            WHEREAS, there is a need within the Borough of Englishtown for the position of Rabies Clinic Worker; and

 

            WHEREAS, it is the wishes of the Governing Body to fill said position.

 

            NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows:

 

1.                  Borough Employees, Christine Robbins, Celia Hecht, and Jeanne Keevins are hereby appointed as Rabies Clinic Workers for the Rabies Clinic to be held June 17, 2008.

 

2.                  Each Rabies Clinic Worker will be paid $50.00 for said clinic.

 

BE IT FUTHER RESOLVED that a certified true copy of this resolution be forwarded to the Borough's Chief Financial Officer, Christine Robbins, Celia Hecht, and Jeanne Keevins.

 

Offered By:                C/Simon

 

Seconded By:             C/Robilotti

 

Roll Call:   Ayes:         C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:       None

                Absent:       None

               Abstain:       None

 

 BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-119

 

APPOINTMENT OF CLEAN COMMUNITIES SUMMER HELP

 

WHEREAS, the Borough of Englishtown has received a grant for the purpose of promoting the Clean Communities Program;

 

             WHEREAS, said funds were appropriated for summer employment for this program; and

 

WHEREAS, Justin Sabatino has been recommended to fill said position by the Department of Public Works Supervisor and Public Buildings and Grounds Chairperson.

 

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows:

 

 1.     Justin Sabatino of Freehold, NJ is hereby appointed as summer help under the Clean Communities Program effective June 12, 2008 until October 23, 2008.  

                       

    2.     That said employee shall be under the direction of Richard Guffanti.

 

    3.     That said employment is subject to a background check and approval by the Englishtown Police Department.

 

 4.     That said employment is temporary and shall be paid $8.50 an hour, payable bi-weekly in accordance with the salary Ordinance.

 

    5.     That a certified true copy of this Resolution be forwarded to the Borough's Chief Financial Officer and Justin Sabatino.

 

Offered By:         C/Simon

 

Seconded By:     C/Robilotti

 

Roll Call:   Ayes:  C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:   None

                Absent  None

               Abstain:  None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-120

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Computer Records Mgmt. Software Maintenance - $1,725.00

 

Purchased From:

Information Management Corp.

13 Centennial Drive

North Grafton, MA  01536-7860

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:             C/Robilotti

 

Seconded By:          C/Simon

 

Roll Call:   Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:   None

                Absent:   None

               Abstain:   None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-121

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – 2008 Dispatching and Shared 911 Services - $37,588.48

 

Purchased From:

Monmouth County Treasurer

Sheriff’s Office

P.O. Box 5007

Freehold, N.J.  07728

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                 C/Soden

 

Seconded By:             C/Robilotti

 

Roll Call:   Ayes:         C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:       None

                Absent:       None

               Abstain:        None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-122

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $43,960.84

 are hereby authorized to be processed into purchase orders on June 11, 2008.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered By:             C/Soden

 

Seconded By:         C/Carr

 

Roll Call:   Ayes:       C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:     None

                Absent:     None

               Abstain:     None

   

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-123

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved vouchers amounting to the sum of $197,148.76

                   are hereby authorized to be paid on June 11, 2008.

 

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:         C/Carr

 

Seconded By:     C/Simon

 

Roll Call:   Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:  None

                Absent:   None

               Abstain:   None

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Simon.   Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of court appointment, contract, personnel; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:                   C/Soden    

 

Seconded By:                C/Simon

 

Roll Call:   Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:           None

                Absent:            None

               Abstain:            None

 

The time being 7:38 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by  C/Cooke, seconded by C/Robilotti. Passed unanimously.

 

The time being  9:05 P.M.

 

At this time Resolution No. 2008-124 was added to the agenda.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-124

 

RESOLUTION OF OFFERING POSITION OF

MUNICIPAL COURT ADMINISTRATOR

 

            WHEREAS, there is a vacancy in the Municipal Court Office for the position of Municipal Court Administrator; and

 

            WHEREAS, the Borough of Englishtown Personnel Committee in conjunction with the Municipal Division Managers Office of the Monmouth County Vicinage, has interviewed several qualified candidates for the position of Municipal Court Administrator;

 

            NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the Borough of Englishtown authorize the Borough Administrator to offer said position to Rosemary O’Donnell of Manalapan, N.J. in the amount of $42,000.00.

 

Offered By:          C/Cooke                               

 

Seconded By:       C/Robilotti

 

Roll Call:  Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

              Abstain:    None

               Absent:    None

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Soden, seconded by C/Robilotti. Passed unanimously.

 

The time being 9:07 P.M.

 

 

 

___July 23, 2008__________                                          ________________________

Approved by Governing Body                                          Acting Municipal Clerk