** AGENDA **

 

December 15, 2008

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.         Proclamation:    Supporting the Over the Limit Under Arrest

2008 Year End Impaired Driving Statewide Crackdown

 

            5.            Award Presentation:             Length of Service Awards

·        James Mastrokalos       15 years of service

·        Ralph Kirkland              10 years of service

·        Rick Guffanti              10 years of service

·        Michael MacInnes        5 years of service

 

6.         Approval of Minutes – October 6, 2008

 

7.         Committee Reports

 

8.                  Correspondence

 

9.         Borough Engineer’s Monthly Report – December 2008

 

  10.   Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

11.            Old Business

 

A.        Ordinance No. 2008-13 – Public Hearing & Adoption

Amending Chapter 2.93 Entitled “Parking, Off-Street”

 

   12.   New Business

 

               A.         Resolution No. 2008-213

                          Authorizing Revisions to Personnel Policy

 

B.         Resolution No. 2008-214

Authorizing Cancellation of Unexpended Balance

 

C.         Resolution No. 2008-215

                        Canceling Old Outstanding Checks

 

D.         Resolution No. 2008-216

Canceling Certain Grant Reserve Balances

 

E.         Resolution No. 2008-217

            Canceling Account Payable Balance                       

 

F.         Resolution No. 2008-218

            Canceling General Capital Reserve Balance

 

G.         Resolution No. 2008-219

Authorization of Purchases or Services Over $800

Annual Contribution to First Aid Squad

 

H.         Resolution No. 2008-220

            Authorization of Services Over $800

            Tax Map Revisions

 

I.          Resolution No. 2008-221

            Authorization of Purchases Over $800           

            Water Dept. – Elite Processor and Relay

 

J.          Resolution No. 2008-222

Authorization of Purchases or Services Over $800

            Water Dept. – Pipe Insulation for Well #2

 

K.        Resolution No. 2008-223

            Authorization of Purchases Over $800                       

            Water Dept. – Calcium Hypochlorite Briquette

 

L.                  Resolution No. 2008-224

Authorization of Purchases Over $800           

Police Dept. – Ballistic Shield

 

M.        Resolution No. 2008-225

Court Dept. – Court Bench

 

N.        Resolution No. 2008-226

Authorizing Dental Enrollment Into Central Jersey Insurance Fund

 

O.        Resolution No. 2008-227

Authorizing Employees to Carry Over Remaining Vacation Days

 

P.         Resolution No. 2008-228

Authorization of Services or Purchases Over $800

Borough’s Share of Upgrading the MERS Fuel Station

 

Q.        Resolution No. 2008-229

                        Authorization of Services Over $800

                        Police Dept. – Installation of Mobile Software for New Laptops

 

            R.        Resolution No. 2008-230

                        Authorization of Purchases Over $800

                        Police Dept. – Mobile Software for New Laptops

 

            S.        Resolution No. 2008-231

                        Authorizing Appropriation Transfer

           

            T.        Resolution No. 2008-232

                        Authorization of Services Over $800

                        Police Dept. – Police Data Line into State System

 

            U.        Resolution No. 2008-233

                        Authorization of Services Over $800               

                        Court Dept. – Lateral File Cabinets

 

            V.        Resolution No. 2008-234

                        Authorizing Approval of Department Requisitions

 

            W.       Resolution No. 2008-235

Authorizing Payment of Borough Bills

 

13.        Tax Collector’s Report – November 2008

                       

14.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

15.            Executive Session

           

            16.            Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:34 P.M.

 

Roll Call:  Present:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

                  Absent:            C/Cooke

 

Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Proclamation:  Supporting the Over the Limit Under Arrest 2008 Year End            

Impaired Driving Statewide Crackdown

 

At this time Mayor Reynolds reads aloud Proclamation.

 

Award Presentation:  Length of Service Awards

 

At this time Mayor Reynolds presents awards for length of service to:

 

James Mastrokalos for 15 years of service.

Ralph Kirkland for 10 years of service

Rick Guffanti for 10 years of service

Michael MacInnes for 5 years of service

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of    October 6, 2008 was offered by C/Soden and seconded by C/Simon.  Passed on the following roll call:

 

Roll Call:            Ayes:         C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis    

                      Nayes:           None

                     Absent:           C/Cooke

                    Abstain:            None

 

Committee Reports

 

Administration, Finance & Personnel

Councilwoman Leonardis reports:

·        One Item for Executive Session

·        Resolution to hire a part-time Department of Public Works employee will be done at the end.

·        Would like to discuss Resolution No. 2008-213 – Personnel Policy with Council prior to voting on it.

 

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke was not in attendance and nothing was reported.

 

Public Safety

Councilwoman Robilotti reports:

 

Public Utilities

Councilman Soden has nothing to report at this time.

 

Public Buildings & Grounds

Councilwoman Carr reports:

 

Legislative, Insurance & Licenses

Councilman Simon reports:

 

Borough Engineer’s Monthly Report – December, 2008

 

Mayor Reynolds reads aloud Borough Engineer’s Report.

 

Correspondence

 

Peter Gorbatuk, Acting Municipal Clerk

 

·        There is a Waste Water Management meeting on Thursday, December 18th, 2008 at 10:00 A.M. at the Monmouth County Planning Board Conference room in the Hall of Records Annex.

·        Would like Council consensus regarding supporting a Resolution of the County and other County Municipalities establishing a Regional Scenic Byway.  If approved this will be on the Agenda for the January 14th regular council meeting.  Council consensus unanimous.

·        Water Street Bridge project has begun and completion is expected August 2009.

·        Received correspondence from resident requesting reimbursement of $358.45 for water sewage backup into their home.

·        Would like to make sure that Council received drafts in their packets for Planning/Zoning Joint Meeting for tomorrow night.

·        Copier lease is up and Laurie Finger, Borough Administrator has renegotiated a new lease of which we will be saving money per copy. 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

Isabelle Lewis, 1 Park Ave.

 

Laurie Finger, Borough Administrator

 

There being no further questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Simon.  Passed unanimously.

 

Old Business

 

BOROUGH OF ENGLISHTOWN                 PUBLIC HEARING & ADOPTION

ORDINANCE NO. 2008-13

 

ORDINANCE AMENDING

CHAPTER 2.93

OF THE CODE OF THE BOROUGH OF ENGLISHTOWN ENTITLED

“PARKING, Off-STREET”

 

WHEREAS, the Borough recognizes a need for commuter parking for its residents; and

 

WHEREAS, the Borough wishes to set aside a certain number of spaces for this purpose:

 

NOW, THEREFORE, BE IT ORDAINED by the Borough Council of the Borough of Englishtown that Chapter 2.93 of the Code of the Borough of Englishtown is hereby amended as follows:

 

I.       Sections 2.93.01 through 2.93.09 of Chapter 2.93 shall be contained within Article I entitled “Restricted Parking.”

 

II.     There shall be a new Article II of Chapter 2.93 entitled “Public Parking” which shall contain the following new sections:

 

§2.93.10. Commuter Parking. This article is adopted for the purpose of promoting a safe and orderly parking of motor vehicles within areas designated and established by the Borough as commuter parking. The Borough shall set aside five (5) parking spaces in the Hamilton Street Parking Lot to be used by commuters commencing January 1, 2009. The Borough reserves the right to increase or decrease this number in the future.

  

§2.93.11. Permit Required.

 

A.      Parking in said spaces shall be designated by permit only, which shall be evidenced by a tag issued to an applicant by the Borough.

B.      Such parking areas shall be marked by signs indicating that parking will be by permit only, Monday through Friday, and vehicles must display a valid tag.

 

C.      No vehicle shall be parked in any such parking space unless it displays on the interior rear view mirror a current and valid tag so issued by the Borough of Englishtown as herein provided.

 

D.      No vehicle shall be parked in any such parking area displaying a parking tag that is reported lost, stolen, mislaid or undelivered or whose identification number is obscured or has been removed.

 

E.      All vehicles shall be parked within a single designated parking space as indicated by marked lines on the surface of the parking area or unless otherwise instructed by a police officer or other attendant in charge.

 

F.      Vehicles, because of size, which occupy more than one parking space or which extend into a traffic aisle shall be excluded from commuter parking areas.

 

§2.93.12. Award of Permits.         

 

A.      The required tags shall be issued by the Borough Clerk. Applications will require the completion of a form supplied by the Clerk to include a copy of the applicant's current New Jersey Driver's License and vehicle registration certificate. The address on the driver's license must establish the applicant as a resident of the Borough of Englishtown.

 

B.      Applications for the issuance of the first five tags are due no later than December 15, 2008 in the Office of the Borough Clerk. In the event there are more than five valid applications, the initial tags will be issued on the basis of a lottery drawing to be conducted by the Borough Clerk and awarded at the Borough Council’s reorganization meeting. All remaining applications will be placed on a waiting list in the event vacancies occur.

 

C.      All tags will be valid for one calendar year. In each succeeding year, applications will be due by December 1 for the following year’s tags, which will be awarded as set forth in §2.93.12.B. above.

 

D.      In the event a space becomes available during the calendar year, the first name on the waiting list will be awarded that tag for the remainder of the calendar year.

 

E.      The annual fee for the tag shall be $120 and shall be non-refundable. In the event that a tag is issued during the calendar year subsequent to January, the fee will be prorated at the rate of $10.00 per month or portion thereof payable for the remainder of the calendar year in advance and shall also be non-refundable.

 

F. Only one tag per household shall be issued.

 

G.      Said tags shall have written thereon, "Englishtown Parking Permit," together with the number of the tag, the date of expiration and the license number of the vehicles in the household to which it is assigned. 

 

H.      The Borough Clerk shall make and keep a record of all tags issued to include the completed application form, the tag number, and the copies of the applicant's driver's license and registration certificates.

 

I.      In the event the tag is used by a suspended driver, that tag shall be forfeited for the remainder of the calendar year.

 

§2.93.13. Presumption of Validity.            Any person parking a motor vehicle with such tag affixed thereto shall be presumed to have properly applied for and received permission to park said motor vehicle in the Borough’s designated commuter parking spaces.

 

§2.93.14. Disabled Vehicles.         No person shall permit a disabled vehicle to remain in any commuter parking area for more than 36 hours without the express permission of the police.

 

§2.93.15. Handicapped Spaces.            In addition to the foregoing, the Borough shall set aside two (s) spaces in the Hamilton Street Parking Lot as handicapped spaces that shall be so designated and conspicuously marked. These shall be reserved for use by vehicles and/or persons for which the State of New Jersey has issued a windshield placard or wheelchair symbol license plate.

 

§2.93.16. Daily Parking.             In addition to the foregoing, the Borough shall set aside ten (10) spaces in the Hamilton Street Parking Lot as maximum 2-hour parking between the hours of 7 a.m. through 7 p.m. Monday through Friday, and shall be so conspicuously marked. The Borough may by resolution provide for a  $1.00 daily charge for the use of these spaces and provide a mechanism for the collection of such charge.

 

§2.93.17. Fines and Towing.                      

 

a.      The owner of any vehicle parked in violation of any provision of this Article other than Section §2.93.15 shall be subject to a fine of $100.00.

 

b.       The owner of any vehicle parked in violation of Section 2.93.15 of this Article shall be subject to a fine of not less than $500.00 nor more than $1,000.00 as set forth in N.J.S.A. 39:4-207.9.c.

 

c.      Any vehicle parked in any such parking area in violation of this Article may be removed from the parking area on order of any police officer, and the owner thereof shall pay the reasonable cost of such removal and storage which may result from such removal before being allowed to regain possession of the vehicle, and such costs of removal and storage shall be in addition to any penalty and/or fine hereinbefore provided. 

 

III. BE IT FURTHER ORDAINED THAT all ordinances or parts of ordinances inconsistent herewith are hereby repealed to the extent of the inconsistency. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions hereof.

 

IV. BE IT FURTHER ORDAINED THAT this Ordinance shall take effect upon passage and publication in accordance with applicable law.

 

Public Hearing

Mayor Reynolds opened the floor to the public for questions or comments on the above titled ordinance.

 

There being no questions or comments, a motion to close the public hearing was

offered by C/Soden and seconded by C/Robilotti.  Passed unanimously.

 

Adoption

A motion to adopt Ordinance No.2008-13, above titled, was offered by C/Simon and

Seconded by C/Simon.  Passed on the following roll call:

 

Offered by:                   C/Robilotti

 

Seconded by:               C/Simon

 

Roll Call:          Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

                     Nays:     None

                    Abstain:     None

                      Absent:   C/Cooke

New Business

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-213

 

RESOLUTION AUTHORIZING REVISIONS

TO PERSONNEL POLICY

 

            WHEREAS, a Policy Manual for the Borough of Englishtown employees adopted on April 23, 2008 is in place; and

 

            WHEREAS, the Administration, Finance and Personnel Committee has reviewed said policy and recommended changes to Policy, as well as updating employee policy and procedures in accordance with Ordinance #2008-11 adopted on November 24, 2008;

 

            NOW, THEREFORE BE IT RESOLVED, by the Mayor and Governing Body of the Borough of Englishtown, that the Personnel Policy dated April 23, 2008 is hereby amended by the attached Personnel Policy Pages attached hereto dated December 2008 to be effective immediately following the adoption of this resolution.

 

Offered by:                   C/Leonardis    

 

Seconded by:               C/Simon

 

C/Leonardis

·              On Page 142 a clause has been added regarding unpaid vacation leave.

·              On Page 44 under bereavement leave policy brother-in-law and sister-in-law have been added

·              On Page 49 employees being called in outside of their regular shift has been changed.

·              Page 54 temporary disability has been changed.

 

 Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

                 Abstain:                None

                Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-214

 

RESOLUTION AUTHORIZING CANCELLATION OF

UNEXPENDED BALANCE

 

            WHEREAS, the following 2008 Water Operating Fund Budget appropriation balance remain unexpended:

 

                        Water Capital Outlay

                                    Other Expenses                      $35,000.00

 

            WHEREAS, it is necessary to formally cancel said balance so that the unexpended balance may be credited to Surplus;

 

            NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough Of Englishtown, that the above listed unexpended balance of the Water Operating Fund be canceled.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

                Abstain:                None

                Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-215

 

RESOLUTION CANCELING OLD OUTSTANDING CHECKS

 

WHEREAS, there remains within the current fund checking account old outstanding checks dated in 2006;

 

NOW THEREFORE BE IT RESOLVED, that the old outstanding checks dated in the year 2006 be canceled and returned to Surplus:

 

CURRENT CHECKING ACCOUNT – ACCOUNT #1111040036

 

CHECK #       AMOUNT                 DATE OF ISSUE        PAYEE

6484                   $  67.95                       01/25/06                    Hobby Homes

7287                   $624.45                       12/28/06                    Countrywide Tax Service

           

BE IT FURTHER RESOLVED, that a true certified copy of this resolution be forwarded to Borough Chief Financial Officer and Borough Auditor.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-216

 

RESOLUTION CANCELING CERTAIN GRANT RESERVE BALANCES

 

            WHEREAS, there exits a reserve on the balance sheet of the Grant Fund; and

 

            WHEREAS, the funds creating this reserve have been investigated and it has been determined that this reserve should be canceled;

 

            NOW, THEREFORE, BE IT RESOLVED, by the council of the Borough of Englishtown, that the following reserve in the amount of $41.50 be and same is hereby canceled and due to the Current Fund:

 

            Reserve for Grants Unappropriated

            DMV Inspection Fines                            $41.50

                       

BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to the Borough Chief Financial Officer and Borough Auditor.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Carr

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-217

 

RESOLUTION CANCELING ACCOUNT PAYABLE BALANCE

 

            WHEREAS, there exists an accounts payable on the books of the Current Fund; and

 

            WHEREAS, the purchase order and contract creating this accounts payable has been investigated and it has been determined that the balance should be canceled;

 

            NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown, that the following accounts payable in the amount of $510.54 be canceled:

                                                                                                              

P.O. No.      Date             Vendor                                                      Amount

 

06-01111   12/21/06             Allstate Office Interiors                                       $510.54

                       

BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to the Borough Chief Financial Officer and Borough Auditor.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-218

 

RESOLUTION CANCELING A GENERAL CAPITAL RESERVE BALANCE

 

            WHEREAS, certain General Capital Improvement appropriation balances remain dedicated to projects now complete; and

 

            WHEREAS, it is necessary to formally cancel said balances so that the unexpended balances may be returned to each respective Capital Improvement Fund or credited to Surplus, and unused debt authorization may be canceled;

 

            NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown, that the following unexpended and dedicated balances of General Capital Appropriations be canceled:

                                                                                      

Ord No.   Date Auth.            Project Unfunded                                                 Amount Canceled

 

2006-18   08/23/06              Reconstruction Hamilton & Irving St                          $100,256.95

 

Total Reserve Balance Canceled                                                                     $100,256.95

                       

BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to the Borough Chief Financial Officer and Borough Auditor.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-219

 

AUTHORIZATION OF PURCHASES OR SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Englishtown’s Annual Contribution to First Aid Squad - $9000.00

 

Purchased From:

Englishtown-Manalapan First Aid Squad

P.O. Box 294

11 Sanford Avenue

Manalapan, N.J.  07726

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-220

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Tax Map Revisions - $1,100.00

 

Purchased From:

Maser Consulting, P.A.

331 Newman Springs Road

Suite 203

Red Bank, N.J.  07701

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-221

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Water Dept. – Elite Processor Board and Relay - $1,695.00

 

Purchased From:

ANTX, Inc.

P.O. Box 200816

Austin, TX 78720

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-222

 

AUTHORIZATION OF PURCHASES AND SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Water Dept. – Pipe Insulation for Well #2 - $2,100.00

 

Purchased From:

Norris Insulation, Inc.

2411 Atlantic Avenue

Suite #3

Manasquan, N.J.  08736

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-223

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Water Dept. – Calcium Hypochlorite Briquette - $840.00

 

Purchased From:

G.P. Jager & Associates, Inc.

10 Bradley Lane

Montvale, N.J.  07645

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Simon

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-224

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Ballistic Shield - $3,168.00

Purchased From:

Lawmen Supply

5521 White Horse Pike

Egg Harbor City, N.J.  08215

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-225

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Court Dept. – Court Bench - $1,260.00

 

Purchased From:

Deptcor Bureau of State

P.O. Box 867

111 Oak Street

Trenton, N.J.  08625-0867

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Carr

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-226

 

AUTHORIZING DENTAL ENROLLMENT INTO

CENTRAL JERSEY HEALTH INSURANCE FUND

 

            WHEREAS, the Borough of Englishtown has independently entered into an agreement with Delta Dental Group # 0319-01 commencing June 1, 2008 through May 31, 2009 for dental coverage for full time Borough employees; and

 

            WHEREAS, the Borough of Englishtown is a member of the Central Jersey Health Insurance Fund which can administer at a 5% commission, the same level of dental coverage with Delta Dental utilizing the Fund Rates at a cost savings to the Borough of Englishtown.

 

            NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown that the Acting Municipal Clerk is hereby authorized to send a letter to Delta Dental advising them to move the Borough of Englishtown’s current dental group # 0319-01 to the Central Jersey Health Insurance Fund effective February 1, 2009. 

 

            BE IT FURTHER RESOLVED, a true certified copy of this Resolution shall be sent to Danskin Agency, Delta Dental and the Borough Administrator.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-227

 

AUTHORIZING BOROUGH EMPLOYEES TO CARRY OVER

REMAINING VACATION TIME TO THE YEAR 2009

 

            WHEREAS, several Borough employees have not used all of their allowed vacation time; and

 

            WHEREAS, it is difficult to use said time by the end of the year; and

 

            WHEREAS, the department heads state that the remaining vacation time is as follows:

                       

Richard Guffanti                        6 Vacation Days Remaining

Celia Hecht                               6 Vacation Days Remaining

Diane Koellner                          4 Vacation Days Remaining

Laurie Finger                             5 Vacation Days Remaining

Jeanne Keevins                         3 Vacation Days Remaining

Peter Gorbatuk                         3 Vacation Days Remaining

Rosemary O’Donnell                 3 Vacation Days Remaining

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above personnel will be allowed to carry their remaining vacation time over to the year 2009 provided this time is used by June 30, 2009.

 

            BE IT FURTHER RESOLVED a certified true copy of this Resolution be forwarded to Laurie Finger, Richard Guffanti, Rosemary O’Donnell, Diane Koellner, Celia Hecht, Jeanne Keevins, Peter Gorbatuk and the Borough Auditor.

 

Offered by:                   C/Leonardis    

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-228

 

AUTHORIZATION OF SERVICES OR PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Borough’s Share of Upgrading the MERS Fuel Station - $6,835.00

 

Purchased From:

Manalapan/Englishtown Board of Education

54 Main Street

Englishtown, N.J.  07726

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of  New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Soden         

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-229

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Installation of Mobile Software for New Laptops - $1,500.00

 

Purchased From:

TK1 Solutions

139 William Street

Suite C

South River, N.J.  08882

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-230

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Mobile Software for new laptops - $3,000.00

 

Purchased From:

Information Management Corp.

P.O. Box 671609

Dallas, TX 75267-1609

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:             None

             Abstain:              None

              Absent:             C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-231

 

RESOLUTION AUTHORIZING APPROPRIATION TRANSFER

 

            WHEREAS, N.J.S.A. 40A: 4-58 provides that during the last 2 months of the fiscal year, to expend for any of the purposes specified in the budget an amount in excess of the respective sums appropriated therefore and there shall be an excess in any appropriation over and above the amount deemed to be necessary to fulfill the purpose of such appropriation.

 

            NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $725.00 be made in the 2008 budget as attached.

 

Current Fund:

 

From:              

Tax Assessment OE                                       $500.00

Tax Collector OE                                           $200.00

Fire Official OE                                              $  25.00

 

To:                                                                                           Reason

Engineering OE                                              $700.00           Update Tax Maps

Fire Official S&W                                          $  25.00          Salary

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Simon

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:             None

             Abstain:              None

              Absent:             C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-232

 

AUTHORIZATION OF SERVICES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Police Dept. – Police Data Line Into State System - $4,704.00

 

Purchased From:

Monmouth County Treasurer

P.O. Box 5007

Freehold, N.J.  07728

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of  New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Leonadis     

 

Seconded by:               C/Robilotti

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-233

 

AUTHORIZATION OF PURCHASES OVER $800

 

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Court Dept. – (2) Lateral File Cabinets - $1,246.08

 

Purchased From:

Global

17 West Stowe Road

P.O. Box 562

Marlton, N.J.  08053

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of  New Jersey that the above request(s) is approved for the purchase or order.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-234

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

 

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

 

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved requisitions amounting to the sum of $43,827.24

are hereby authorized to be processed into purchase orders on December 15, 2008.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

 

Offered by:                   C/Robilotti      

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

  

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-235

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

 

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

1.      The said approved vouchers amounting to the sum of $333,652.49

                   are hereby authorized to be paid on December 15, 2008.

 

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered by:                   C/Simon         

 

Seconded by:               C/Leonardis

 

Roll Call: Ayes:               C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

     Nays:                None

             Abstain:                None

              Absent:                C/Cooke

 

Tax Collectors Report                        Month of November, 2008

                                                            Taxes, 2009                $    2,697.08    

                                                            Taxes, 2008                $509,200.33

                                                            Taxes, 2007                $       131.27                                                                                       Interest                        $       777.61

                                                            Cost of Sale                 $        30.00

                                                            Duplicate Bill Fee         $         15.00

                                                            Return Check Fee        $        20.00

 

                                                            Total Net                      $512,871.29

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

C/Leonardis

 

 There being no further questions or comments, a motion to close the public portion was offered by C/Robilotti and seconded by C/Leonardis.   Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, litigation; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:                    C/Soden  

 

Seconded By:                   C/Leonardis

 

Roll Call:   Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Leonardis

                   Nays:          None

                Absent:          C/Cooke       

               Abstain:           None

 

The time being 8:16 P.M.

 

9:46 P.M. - At this time C/Carr left meeting

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Soden seconded by C/Leonardis. Passed unanimously.

 

The time being 9:50  P.M.

 

The following resolutions were added to the agenda at this time.

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-236

 

APPOINTMENT OF TEMPORARY PART TIME PUBLIC WORKS EMPLOYEE

 

            WHEREAS, there is a need for a temporary part time public works employee; and

 

            WHEREAS, it is the recommendation of the Department of Public Works Supervisor to appoint Christopher Reid of Monroe Twp., N.J.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the

Borough of Englishtown, County of Monmouth, State of New Jersey that Christopher Reid be appointed as a temporary part time public works employee as follows:

 

1.         Paid $10.00 per hour, per the salary ordinance.

 

2.            Temporary Part Time, 20-25 hours weekly.

 

3.         Shall be under the direction of the Public Works Supervisor.

 

4.                  Appointment shall be effective December 22, 2008.

 

5.         Said appointment is contingent upon passing a criminal background check and shall have a ninety (90) day probation period ending March 21, 2009, at which time work performance shall be evaluated.

 

BE IT FURTHER RESOLVED that a certified true copy of this resolution be forwarded to Christopher Reid and the Borough Chief Financial Officer.

 

Offered By:                  C/Robilotti      

 

Seconded By:               C/Leonardis

 

Roll Call:   Ayes:            C/Soden, C/Simon, C/Robilotti, C/Leonardis

                   Nays:          None

                Absent:          C/Carr, C/Cooke

               Abstain:            None

 

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-237

 

RESOLUTION OF OFFERING

FOR POSITION OF 2009 BOROUGH ATTORNEY

 

            WHEREAS, there is a need to appoint a Borough Attorney for the 2009 calendar year; and

 

            WHEREAS, RFP’s were advertised and received by October 30, 2008; and

 

            WHEREAS, the following individuals have been interviewed by Mayor and Council at a regular scheduled Council Meeting which was held on November 24, 2008 for the position of 2009 Borough Attorney:

 

                        Charles Tivenan, Brick, NJ

                        Joseph Youssouf, Manalapan, NJ

Stuart Moskovitz, Freehold, N.J.           

           

            NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that after interviewing the applicants, it is the recommendation that Joseph Youssouf of Manalapan, N.J. be appointed at the Reorganization Meeting to be held on January 5, 2009, to the position of 2009 Borough Attorney.

           

Offered By:                  C/Robilotti

 

Seconded By:               C/Leonardis

 

Roll Call:  Ayes:            C/Soden, C/Robilotti, C/Leonardis

                  Nays:            C/Simon

              Abstain:            None

               Absent:          C/Carr, C/Cooke

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Robilotti, seconded by C/Leonardis. Passed unanimously.

 

The time being 9:55 P.M.

 

 

 

___February 25, 2009 ______                                          ________________________

Approved by Governing Body                                          Acting Municipal Clerk