** AGENDA **

 

January 24, 2007

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.         Moment of Silence and Salute to the Flag

 

4.         Approval of Minutes – October 25, 2006

 

5.         Committee Reports

 

6.         Correspondence

 

7.                  Discussion Item - Transfer of Pop Pop Dugan’s Liquor License

 

8.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

9.                  Old Business

 

A.        Ordinance No. 2007-01 – Public Hearing & Adoption

Authorizing an Emergency Appropriation for the Preparation and Execution of a Complete Program of Revaluation of Real Property for the Use of the Local Assessor

 

10.              New Business:

 

A.         Resolution No. 2007-037

Authorizing Installation and Implementation of Time Trax Time Clock

 

B.         Resolution No.2007-038

Time Clock Badge Procedure

 

C.         Resolution No. 2007-039

Authorizing Acting Municipal Clerk to Advertise and Receive Proposals from Revaluation Firms for 2008 Revaluation

 

D.                 Resolution No. 2007-040

Authorizing Payment of Borough Bills

 

11.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

           

            12.      Executive Session

 

            13.      Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:32 P.M.

 

Roll Call:  Present:   C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                Absent:    None

 

Also present were Peter Gorbatuk, Acting Municipal Clerk, Christine Robbins, Deputy Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes –

 

There being no corrections, deletions or additions, a motion to approve the Minutes of October 25, 2006 was offered by C/Robilotti and seconded by C/Cooke.  Passed on the following roll call:

 

C/Carr

  

C/Robilotti

 

Roll Call:          Ayes: C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                       Nays: None

                     Absent: None

                    Abstain: C/Soden

 

Committee Reports

 

C/Leonardis

·      Reads aloud Department of Public Works monthly report.

 

C/Cooke

·      Recreation meeting scheduled for January 31st to discuss plans for Easter Egg Hunt and Fall Festival.

 

C/Robilotti

·      We had our Employee meeting January 18th where we explained the use of the Time Clock. 

·      Rick Hogan brought several issues up regarding Employee Evaluations and time clock usage.  He will be putting this into memo form for C/Carr.

 

C/Soden

·      Planning Board met last night and elected Harvey Klein as Chairperson and Ron Medeiros as Co Chairperson.

·      25 Water & Sewer shut off notices went out today by certified and regular mail.

·      Would like permission from Council to have our attorney look into writing an ordinance to reduce billing cycle from 90 days to 75 days for the next Council Meeting.

 

C/Carr

 

Stuart Moskovitz

 

Mayor Reynolds asks that we send a letter to Rick Guffanti, Public Works Supervisor, asking the Public Works Department to take numbers of all the utility poles while out doing their normal operations so we can begin the process of checking to see if owned by Verizon or Utility Company.

 

C/Simon

·        Spoke with Cindy our Insurance Representative to get schedule of insurance to see if we need to make any changes.

 

Correspondence

 

Peter Gorbatuk, Acting Municipal Clerk

 

Laurie Finger states that on January 18th a  Bond Anticipation Note matured in the amount of $425,000 and was renewed at  $325,000 at an interest rate of 3.72% with Commerce Bank.

 

Discussion – Transfer of Pop Pop Dugans’s Liquor License

 

Discussion takes place between Mayor and Council and Stuart Moskovitz, Borough Attorney regarding Pop Pop Dugan’s transfer of Liquor License.  A few key items of discussion:

 

Public Portion – Agenda Items

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Robilotti.  Passed unanimously.

 

Old Business

 

BOROUGH OF ENGLISHTOWN                 PUBLIC HEARING & ADOPTION

ORDINANCE NO. 2007-01

 

AN ORDINANCE AUTHORIZING AN EMERGENCY APPROPRIATION IN ACCORDANCE WITH N.J.S.A. 40A:4-53 FOR THE PREPARATION AND EXECUTION OF A COMPLETE PROGRAM OF REVALUATION OF REAL PROPERTY FOR THE USE OF THE LOCAL ASSESSOR

 

            WHEREAS, it has been found necessary to make an Emergency Appropriation to meet certain extraordinary expenses incurred for the preparation and execution of a complete program of revaluation of real property for the use of the local assessor; and

            WHEREAS, N.J.S.A. 40A:4-53 provides that it shall be lawful to make such appropriation, which appropriation shall be provided for in this year’s and succeeding annual budgets by the inclusion of an appropriation of at least one-fifth of the amount authorized pursuant to this act.

 

            NOW THEREFORE BE IT ORDAINED, by the Mayor and Council of the Borough of Englishtown (not less than two-thirds of all members thereof affirmatively concurring) that in accordance with the provisions of N.J.S.A. 40A:4-55:

 

  1. An emergency appropriation be and the same is hereby made for Revaluation Program in the total amount of $70,000.00.

 

  1. That said emergency appropriation shall be provided for by the inclusion of not less than $14,000.00 in this year’s budget and the next succeeding annual budgets.

 

NOW THEREFORE BE IT FURTHER ORDAINED, this Ordinance shall take effect immediately upon its passage and publication according to law.

 

Public Hearing

 

Mayor Reynolds opened the floor to the public for questions or comments on the above titled ordinance.

 

There being no questions or comments, a motion to close the public hearing was

offered by C/Soden and seconded by C/Simon.  Passed unanimously.

 

Adoption

 

A motion to adopt Ordinance No.2007-01, above titled, was offered by C/Soden and

Seconded by C/Simon.  Passed on the following roll call:

 

Offered By:                  C/Soden

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                 Nays:   None

             Abstain:   None

              Absent:   None

 

New Business

 

Borough of Englishtown

Resolution No. 2007-037

 

Resolution Authorizing Installation and 

Implementation of Time Trax Time Clock System

 

            Whereas, it is the recommendation of the Borough Auditor to have a better accounting of the Borough employee’s attendance and sick, vacation and personal time; and

            Whereas, based upon that recommendation, the Borough has purchased a Time Trax Time Clock System to be used by all Borough employees with the exception of the contracted professionals, the Municipal Court Judge and elected officials; and

 

            Whereas, each employee will be issued a badge which will be used to punch in and out at arrival and departure of work and lunch breaks when applicable.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the immediate installation and implementation of said time clock for the Borough of Englishtown employees.

 

            Be It Further Resolved that a certified true copy of this Resolution be forwarded to the Borough Auditor and all Borough employees.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

C/Carr

 

Stuart Moskovitz states anyone who gets a W2 is an employee and not a contracted professional.

 

Roll Call:  Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

               Absent:   None

              Abstain:   None

 

Borough of Englishtown

Resolution No. 2007-038

Time Clock Badge Procedure

 

            Whereas, with the implementation of the Time Trax Time Clock System Borough employees were issued a badge to be used with said system to record their time at work; and

 

            Whereas, a procedure needs to be set for lost or misplaced badges.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the following:

 

1st incident of lost or misplaced badge-the Borough will issue a replacement badge.

 

Each incident of lost or misplaced badge thereafter - the Employee will be charged Twenty-Five ($25.00) for a replacement badge.

 

            Be It Further Resolved that a certified true copy of this resolution be forwarded to the Borough Auditor, Chief Financial Officer and all Borough employees.

 

Offered By:                  C/Soden        

 

Seconded By:               C/Robilotti

 

Roll Call:   Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:   None

                Absent:   None

               Abstain:   None

 

Borough of Englishtown

Resolution No. 2007-039

 

Resolution Authorizing The Acting Municipal Clerk

To Advertise And Receive Proposals From Revaluation Firms

For The Revaluation Of All Real Property For Assessment Purposes

For Use In The Year 2008

 

            Whereas, the Borough of Englishtown was court ordered by the Monmouth County Board of Taxation to have all Real Property located within the Borough of Englishtown to be revalued by the year 2008; and

 

            Whereas, the Mayor and Council authorizes the tax assessor to prepare the request for proposal documents prior to February 1, 2007 as mandated per court order.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the Acting Municipal Clerk is hereby authorized to advertise and receive request for proposals prior to March 1, 2007 in accordance with court ordered revaluation.

 

Offered by:             C/Carr                                   

 

Seconded by:         C/Robilotti

 

Roll Call:  Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

              Abstain:   None

               Absent:   None

 

Borough of Englishtown

Resolution No. 2007-040

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $555,691.45

                   are hereby authorized to be paid on January 24, 2007.

 

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered By:                  C/Simon

 

Seconded By:               C/Robilotti

 

C/Carr

 

Discussion regarding purchase voucher approvals continues between Mayor, Council and Stuart Moskovitz.

 

Roll Call:  Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

              Abstain:   None

               Absent:   None

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

 

There being no questions or comments, a motion to close the public portion was offered by C/Simon and seconded by C/Robilotti.   Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel and litigation; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A.

10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:                  C/Carr    

 

Seconded By:                C/Robilotti  

 

Roll Call:   Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                   Nays:  None

                Absent:              None

               Abstain:              None

 

The time being 8:30P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Carr, seconded by C/Robilotti. Passed unanimously.

 

The time being 9:35 P.M.

 

Borough of Englishtown

Resolution No. 2007-041

 

Appointment of Permanent Deputy Municipal Clerk/Registrar

 

            Whereas, the 90 day probationary period for the position of Deputy Municipal Clerk/Registrar held by Christine Robbins has expired on January 12, 2007; and

 

            Whereas, it is the recommendation of the Borough Administrator to permanently appoint Christine Robbins to the position of Deputy Municipal Clerk; and

 

            Whereas, Christine Robbins has taken the necessary Registrar courses and has completed and passed the Municipal Registrar Certification Exam; and

 

            Whereas, it is the recommendation of the Borough Administrator to increase Christine Robbins hourly rate from $13.50 to $14.00 in recognition of receiving said certification and for performing the duties of Deputy Registrar.

 

            Now Therefore Be It Resolved, by the Mayor and Council of the Borough of Englishtown that Christine Robbins be permanently appointed to the position of Deputy Municipal Clerk/Registrar with an hourly pay rate of $14.00 effective January 12, 2007.

 

             Be It Further Resolved, certified copies of this Resolution be forwarded to the Borough Administrator, Finance Department and Christine Robbins.

 

Offered By:                  C/Carr

 

Seconded By:               C/Robilotti

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

               Absent: None

              Abstain:            None

 

Borough of Englishtown

Resolution No. 2007-042

 

Authorizing Temporary Increase of Hours

To Part Time Clerk Typist – Administration Office

 

            Whereas, there is a need for additional hours within the Clerk’s Office to have the minutes, code book and archiving caught up to date; and

 

            Whereas, it is the recommendation of the Acting Municipal Clerk and the Borough Administrator to increase the hours of the Part Time Clerk Typist position held by Louisa Gustafson effective January 29, 2007, from fifteen (15) hours per week to twenty (20) hours per week for a period not to exceed three (3) months; and

 

            Whereas, after three (3) months, the workload of the Clerk’s Office will be reevaluated and the hours of the part time clerk typist position will be revisited.

 

            Now Therefore Be It Resolved, by the Mayor and Council of the Borough of Englishtown that the Part Time Clerk Typist hours be changed from fifteen (15) hours per week to twenty (20) hours per week effective January 29, 2007 commencing until April 30, 2007 at which time said issue will be further discussed.

 

            Be It Further Resolved that a certified copy of this Resolution be forwarded to the Municipal Clerk, Borough Administrator and Louisa Gustafson.

 

Offered By:                  C/Robilotti

 

Seconded By:               C/Leonardis

 

Roll Call:  Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:   None

              Abstain:            None

              Abstain:            None

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Simon, seconded by C/Robilotti.  Passed unanimously.

 

The time being 9:38 P.M.

 

 

March 14, 2007               

Approved by Governing Body