* * * A G E N D A * * *

 

September 28, 2005

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.         Moment of Silence and Salute to the Flag

 

4.         Approval of Minutes: August 10 and August 24 Council Meeting

 

5.                  Committee Reports

 

6.         Correspondence

 

7.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

             8:         Old Business:

 

A.  Ordinance No. 2005-10Public Hearing & Adoption

Amending and Supplementing Chapter 1.10, “Chief Financial     Officer”, of the “Code of the Borough of Englishtown”.  Establishing    the Position of Deputy Chief Financial officer

 

B.  Ordinance No. 2005-11Public Hearing & Adoption

                  Amending and Supplementing the Ordinance Establishing

                              The Salaries of Certain Officers and Employees of the

                              Borough of Englishtown for the Year 2005

                       

9.                  New Business:

 

A.     Resolution No. 2005-142

Resolution Authorizing Assignment – Block 2, Lot 23.05

                              

B.  Resolution No. 2005-143

      Resolution Authorizing Assignment – Block 2, Lot 23.06    

 

C.   Resolution No. 2005-144

Granting Approval for Raffle Application – Battleground

Historical Society – RA: 2005-01

 

D.      Resolution No. 2005-145

Amendment to Salary: Water and Sewer Clerk/Deputy Tax Collector

 

E.      Resolution No. 2005-146

Payment of Borough Bills

 

F.      Resolution No. 2005-147

Appointment of Tax Collector- Janice Garcia

 

G.     Resolution No. 2005-148

Resolution Correcting the 2005 Tax Levy

 

                        H.  Resolution No. 2005-149

                              Purchases Over $800 – Repair of DPW Truck

 

10.       Tax Collector’s Report – August 2005 

 

11.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

12.       Executive Session

 

13.       Adjournment

 

Mayor Reynolds called the meeting to order at 7:31 P.M.

 

Roll Call:  Present:        C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                Absent:        C/Palmieri

 

Also present were Julie Martin, Municipal Clerk, Laurie Finger, Business Administrator, and John O. Bennett, Borough Attorney.

 

Mayor Reynolds states for the record C/Palmieri had called to say she couldn’t attend tonight’s meeting.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes – August 10, 2005 & August 24, 2005

 

There being no corrections, deletions, or additions, a motion to approve the Minutes of August 10, 2005 was offered by C/Gallagher and seconded by C/Soden.  Passed on the following roll call:

 

Roll Call:          Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon

                        Nays:    None

                     Absent:    C/Palmieri

                    Abstain:    C/Carr

 

There being no corrections, deletions, or additions, a motion to approve the Minutes of August 24, 2005 was offered by C/Gallagher and seconded by C/Soden.  Passed on the following roll call:

 

Roll Call:        Ayes:    C/Soden, C/Rucker, C/Gallagher

                      Nays:    None

                   Absent:    C/Palmieri

                  Abstain:    C/Simon, C/Carr

 

Committee Reports

 

C/Rucker states I would like to commend the DPW for another successful summer season and now they are busy getting ready for the fall pick up and winter maintenance of the roads.  Also, a special comment on the effort Kurt Knapp and Rob Rosche-Ebbe put in this past week in assisting the Recreation Committee in preparing for the Fall Festival.  I hope everyone comes out to enjoy it and you can see our new restroom in the park.

 

C/Gallagher states nothing at this time.

 

C/Soden states nothing at this time.

 

C/Carr states I would like to publicly thank Pete Cooke and Rich Settele, who responded to a 911 call to my house this week.  They were at my house before I hung up the phone.  Also, Marion Masnick called me today to see if you were going to respond to a letter that went out on September 3rd asking for a Proclamation for Freeholder Narozanick.

 

Julie Martin, Municipal Clerk responds I photocopied it for Mayor and Council and I was going to read it into correspondence this evening.  We received it on the 15th, which was the day after the last meeting.

 

C/Carr continues, I just have one last thing, was there anyone who went to the Governor’s Conference on Housing in Atlantic City yesterday, representing Englishtown?

 

Response was no.

 

C/Carr states I had a phone call today at work and it was overheard at the Governor’s Conference that Englishtown was planning on making a redevelopment zone designating a redevelopment zone for the downtown of Englishtown and they were calling to ask me if we were and where it was going to be, so I’m asking you are we and if so where is it going to be?  I asked Mrs. Stipple because she is on the planning/zoning board and she said they have not spoken about it so I’m assuming it came from here.

.

Mayor Reynolds states I had no conversation with anyone.

 

C/Gallagher states or it could be incorrect.

 

C/Carr states it could be incorrect that’s why I’m asking.

 

C/Simon states the police activity report from 9/12 – 9/25, there were 384 calls and 126 motor vehicle stops.  Also I received a letter from Councilman Michael Tobin of the Freehold Borough, thanking our police department for the great work the officers did.  His wife had a blowout and our officers stayed with her until he arrived and called AAA.  

 

Correspondence

 

Julie Martin, Municipal Clerk states as C/Carr just mentioned, on September 15th a letter was received from Marion Masnick, the secretary to Freeholder Narozanick.  Centrastate Healthcare Foundation is honoring Freeholder Narozanick for his forty years of friendship and support on Saturday, November 12th.  As secretary to Freeholder Narozanick, Marion Masnick is requesting that a Proclamation be prepared by our municipality commemorating this event and to be presented to Freeholder Narozanick that evening.  I would like consensus of Council to get the Proclamation prepared for Freeholder Narozanick.

 

Mayor and Council approve.

 

Julie Martin continues, on August 31st correspondence was received from the Office of the County Prosecutor, County of Monmouth congratulating Chief John Niziolek and the members of the Englishtown Police Department for the excellent work they did in the case of the State versus $1,608.00 in United States currency.  The Borough received a check in the amount of $500.00; which was the proceeds for the confiscation of property.

Lastly, as C/Rucker stated earlier, the Fall Festival is this coming Saturday, October 1st between the hours of 1 and 5 p.m.

 

Public Portion – Agenda Items

 

Mayor Reynolds opened the floor to the public for discussion limited to agenda items only.

 

Kevin Bosies, Main Street, asks regarding Resolution No. 2005-143, could you tell me what the assignments are?

 

John Bennett, Borough Attorney responds, they are going to be tabled tonight because we have to post a notice prior to taking action on them.  However the two tax liens that were sold that the Borough acquired sometime in 1991, someone has come forward and offered to redeem them at full value including full interest.  We would then assign the liens to them.

 

Kevin Bosies asks on the bill list, Maser Consulting Invoices, there was a $4500.00 charge for Village Center, is that coming out of escrow?

 

Julie Martin, Municipal Clerk states it is for inspections and is coming out of the trust fund.

 

C/Gallagher states that is for the new shopping center across from where Quick Check will be.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Rucker.  Passed unanimously.

 

Old Business

 

BOROUGH OF ENGLISHTOWN                          Public Hearing & Adoption

ORDINANCE NO. 2005-10

 

AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 1.10,

“CHIEF FINANCIAL OFFICER”, OF THE “CODE OF THE BOROUGH

OF ENGLISHTOWN, NEW JERSEY”, ESTABLISHING THE POSITION OF DEPUTY CHIEF FINANCIAL OFFICER.

 

            WHEREAS, the Mayor and Borough Council of the Borough of Englishtown believe that it is in the best interests of the Borough to establish the position of Deputy Chief Financial Officer within the Borough; and

 

            WHEREAS, the establishment of such position will better enable the Borough to operate more efficiently and effectively.

 

            NOW, THEREFORE, BE AND IT IS HEREBY ORDAINED by Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, as follows:

 

1.  That Chapter 1.10, entitled “Chief Financial Officer”, of the “Code of the Borough of Englishtown, New Jersey” is hereby amended and supplemented in order to establish the position of Deputy Chief Financial Officer as follows (additions are underlined):

 

§1.10.02.         Deputy Chief Financial Officer; Establishment; Certification.

There is hereby established the position of Deputy Chief Financial Officer in the Borough of Englishtown, who shall be a Certified Municipal Financial Officer pursuant to N.J.S.A. 40A:9-140.1, et seq., which position shall have such salary and such duties as the governing body, or the Chief Officer of the department of which the Deputy Chief Financial Officer is employed, shall direct. The minimum number of hours each week, which the Deputy Chief Financial Officer must work, shall be established by the Mayor and Borough Council as deemed necessary for the performance of the duties of Deputy Chief Financial Officer.  The Deputy Chief Financial Officer may hold another office or position in the Borough of Englishtown, and if such is the case shall receive the salary of that office or position; otherwise, the Deputy Chief Financial Officer shall receive the salary and compensation as provided in Chapter 37 of the “Code of the Borough of Englishtown, New Jersey”.  Nothing contained herein shall prevent the person who is serving as Deputy Chief Financial Officer while at the same time holding another office or position with the Borough for which he or she is receiving the compensation of that latter office, to receive a stipend or other compensation determined by the Mayor and Borough Council for performing the additional duties of Deputy Chief Financial Officer.

 

2.   That the provisions of this Ordinance shall be severable.  In the event that any portion of this Ordinance is found to be invalid for any reason by any Court of competent jurisdiction, such judgment shall be limited in its effect only to that portion of the Ordinance actually adjudged to be invalid and shall not be deemed to affect the operation of any other portion thereof, which shall remain in full force and effect.

 

3.   That all other Ordinances or parts of Ordinances inconsistent herewith are hereby repealed to the extent of such inconsistencies.

 

4.   That this Ordinance shall take effect on final passage and publication in accordance with the law.

 

Public Hearing

 

Mayor Reynolds opened the floor to the public for questions or comments on the above titled Ordinance.

 

Kevin Bosies, (question not clear on tape)

 

John Bennett, Borough Attorney states our current administrator has certification and the Resolution later tonight would be appointing her to be the Deputy CFO. 

 

Kevin Bosies, does that mean that our CFO is resigning?

 

John Bennett responds, no our CFO is still our CFO.

 

Kevin Bosies, is the deputy CFO going to do part of his job?

 

John Bennett responds yes.

 

Kevin Bosies, is the CFO taking a cut in pay?

 

John Bennett responds no.  We’re in litigation with our CFO.

 

Kevin Bosies, is this in connection with that?

 

John Bennett responds yes.

 

Paula Kuchinski, does this mean we will end up with 1 ½ CFO’s when this is all over?

 

John Bennett responds, you can only have one CFO.

 

Paula Kuchinski, that’s what I thought so why do we now have 1 ½?

 

John Bennett states no we only have one.  This is a position for a Deputy CFO who is authorized to do the services of a CFO in the absence of a CFO.  She is here during the day and would have the authority to execute documents.  An assistant CFO does not have the authority that a Deputy has.

 

Paula Kuchinski, and they are both on Englishtown’s payroll now.

 

John Bennett responds that is correct.

 

There being no further questions or comments, a motion to close the public hearing was offered by C/Carr and seconded by C/Simon.  Passed unanimously.

 

Adoption

 

A motion to adopt Ordinance No. 2005-10, above titled, was offered by C/Gallagher and seconded by C/Simon.  Passed on the following roll call:

 

Roll Call:          Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                      Nays:    None

                     Absent:    C/Palmieri

                    Abstain:    None

 

BOROUGH OF ENGLISHTOWN                          Public Hearing & Adoption

ORDINANCE NO. 2005-11

 

AN ORDINANCE AMENDING AND SUPPLEMENTING

THE ORDINANCE ESTABLISHING THE SALARIES OF

CERTAIN OFFICERS AND EMPLOYEES OF

THE BOROUGH OF ENGLISHTOWN FOR THE YEAR 2005.

 

            WHEREAS, the Mayor and Borough Council of the Borough of Englishtown wish to amend and supplement the Ordinance establishing the salaries of certain officers and employees of the Borough of Englishtown for the year 2005 as provided herein.

 

            NOW, THEREFORE, BE AND IT IS HEREBY ORDAINED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, as follows:

 

            1.         That the Ordinance establishing the salaries of the officers and employees of the Borough of Englishtown for the year 2005 is hereby amended and supplemented in order to establish the following positions and salaries and the Borough Chief Financial Officer is hereby authorized to transfer such sums of money from such payroll from the time as directed by the salary resolution of the Governing Body:

 

                        Position                                                                        Salary

                                                                                                Minimum   Maximum

                        Deputy Chief Financial Officer                          $15,000      $20,000   

 

            2.         That all other Ordinances or parts of Ordinances inconsistent herewith are hereby repealed to the extent of such inconsistencies.

 

            3.         That, in the event that, any portion of this Ordinance is found to be invalid for any reason by any court of competent jurisdiction, such judgment shall be limited in its effect only to that portion of the Ordinance actually adjudged to be invalid, and the remaining portions of this Ordinance shall be deemed severable there from and shall not be affected.

 

            4.         That this Ordinance shall take effect upon final passage and publication in accordance with the law.

 

Public Hearing

 

Mayor Reynolds opened the floor to the public for questions or comments on the above titled Ordinance.

 

There being no questions or comments, a motion to close the public hearing was offered by C/Soden and seconded by C/Simon.  Passed unanimously.

 

Adoption

 

A motion to adopt Ordinance No. 2005-11, above titled, was offered by C/Gallagher and seconded by C/Simon.  Passed on the following roll call:

 

Roll Call:        Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                      Nays:    None

                   Absent:    C/Palmieri

                  Abstain:    None

 

New Business

 

Borough of Englishtown

Resolution No. 2005-142

 

Resolution Authorizing Assignment

 

Whereas, N.J.S.A. 54:5-113 authorizes assignment by a municipality of tax sale certificates for the full amount of the certificate, including all subsequent municipal taxes and other municipal charges; and

 

Whereas, Culmac Investors have presented an offer to purchase, by assignment, Certificate of Sale # 5-91 which was issued to be Borough of Englishtown at a tax sale held in November 1991 on Block 2, Lot 23.05 LaSatta Avenue, Englishtown, NJ, and assessed to John Monetti Builders in the full amount of the certificate, including all subsequent municipal taxes and other municipal charges as determined by the Borough Tax Collector.

 

            Now, Therefore, Be It Resolved, that the Borough of Englishtown hereby authorizes the Mayor and Municipal Clerk to execute the necessary assignment document to effect assignment of the above-referenced Certificate of Sale.

 

            Be It Further Resolved, that a copy of this resolution be forwarded to the Tax Collector, The Borough Chief Financial Officer and the Borough Administrator.

 

Mayor Reynolds requests a motion to table the above titled Resolution.  Motion offered by C/Soden and seconded by C/Simon. 

 

Mayor Reynolds states that Resolution No. 2005-142 will be back on the October 12, 2005 agenda.

 

/////////////// TABLED \\\\\\\\\\\\\\\

 

Borough of Englishtown

Resolution No. 2005-143

 

Resolution Authorizing Assignment

 

Whereas, N.J.S.A. 54:5-113 authorizes assignment by a municipality of tax sale certificates for the full amount of the certificate, including all subsequent municipal taxes and other municipal charges; and

 

Whereas, Culmac Investors have presented an offer to purchase, by assignment, Certificate of Sale # 6-91 which was issued to be Borough of Englishtown at a tax sale held in November 1991 on Block 2, Lot 23.06 LaSatta Avenue, Englishtown, NJ, and assessed to John Monetti Builders in the full amount of the certificate, including all subsequent municipal taxes and other municipal charges as determined by the Borough Tax Collector.

 

            Now, Therefore, Be It Resolved, that the Borough of Englishtown hereby authorizes the Mayor and Municipal Clerk to execute the necessary assignment document to effect assignment of the above-referenced Certificate of Sale.

 

            Be It Further Resolved, that a copy of this resolution be forwarded to the Tax Collector, The Borough Chief Financial Officer and the Borough Administrator.

 

Mayor Reynolds requests a motion to table the above titled Resolution.  Motion offered by C/Soden and seconded by C/Simon. 

 

Mayor Reynolds states that Resolution No. 2005-143 will be back on the October 12, 2005 agenda.

 

/////////////// TABLED \\\\\\\\\\\\\\\

                                                                      

Borough of Englishtown

Resolution No. 2005-144

 

Resolution of the Mayor and Governing Body

Granting Approval for Raffle Application No. RA2005-01

 

            Whereas, the Battleground Historical Society has applied to the Governing Body of the Borough of Englishtown for a raffle license for November 19, 2005; and

 

            Whereas, the Battleground Historical Society has paid all the proper fees to the Borough of Englishtown and submitted the proper fees to be forwarded to the Legalized Games of Chance Control Commission; and

 

            Whereas, the Mayor and Governing Body of the Borough of Englishtown finds that the Battleground Historical Society is a qualified applicant and the members of the Battleground Historical Society are designated to conduct games of chance and are of good moral character and said members have never been convicted of a crime to the best of the Council’s knowledge; and

 

            Whereas, said games are to be conducted by the rules set forth by the Legalized Games of Chance Control Commission and the entire net proceeds are to be disposed of for a purpose permitted by the Raffle Licensing Law Act of 1954; and

 

            Whereas, there is satisfactory proof that the Battleground Historical Society will not make payment for the conducting of the game or assisting therein, except to the extent allowed by law; and

 

            Whereas, The Battleground Historical Society has stated that any rental to be paid for raffle equipment does conform to the schedule of authorized rentals prescribed by the rules of the Control Commission and the raffles equipment lessor, should there be one, has been approved by the Control Commission; and

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that Raffle Application No. RA2005-01 for the Battleground Historical Society be approved as required by N.J.A.C. 13:47-4.11 and forwarded to the Legal Games of Chance Control Commission as prescribed by N.J.A.C. 13:47-4.3 (b); and

 

            Be It Further Resolved, that a copy of Raffle License RA2005-01 be forwarded by the Municipal Clerk to the Legalized Games of Chance Control Commission for their review and determination; and

 

Be It Further Resolved, on the fifteenth day after Raffle Application No. RA2004-01 has been forwarded to the Legalized Games of Chance Control Commission with no objections received, Raffle License No. RA2005-01 may be issued to the Battleground Historical Society and copies of said license shall be distributed to the Licensee, the Municipal Clerk, and the Borough of Englishtown Police Department.

 

Offered By:              C/Carr

                                   

Seconded By:           C/Simon

 

Roll Call:  Ayes:        C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

               Nays:         None

           Abstain:          None

            Absent:         C/Palmieri

 

Borough of Englishtown

Resolution No. 2005-145

 

Amendment to Salary

Water/Sewer Clerk/Deputy Tax Collector

 

            WHEREAS, there is currently the position of Water/Sewer Clerk/Deputy Tax Collector within the Borough of Englishtown; and

 

            WHEREAS, the duties of the Deputy Tax Collector will increase to assist the Tax Collector; and

 

            WHEREAS, it is the recommendation of the Administration/Finance/Personnel Committee to adjust the salary for the position of Water/Sewer Clerk/Deputy Tax Collection.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that:

 

1.      Regina Frangipane’s salary be amended effective September 29, 2005 to the sum of $28,250.00 while performing the duties of Deputy Tax Collector.

 

BE IT FURTHER RESOLVED that a true certified copy of this resolution be forwarded to the Borough Chief Financial Officer, the Borough Business Administrator, the Borough Tax Collector and Regina Frangipane.

 

Offered by:           C/Simon

 

Seconded by:        C/Gallagher

  

Roll Call:  Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                Nays:    None

            Abstain:    None

             Absent:    C/Palmieri

 

 

Borough of Englishtown

Resolution No. 2005-146

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $375,829.86 be and

                   the same are hereby authorized to be paid on September 28, 2005.

 

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered  by:                  C/Simon

 

Seconded by:               C/Gallagher

 

Roll Call:   Ayes:           C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                   Nays:        None

               Abstain:         None

                Absent:         C/Palmieri

 

Borough of Englishtown

Resolution No. 2005-147

 

Appointment of Tax Collector

 

 WHEREAS, Janice Garcia is a certified Tax Collector, Certificate Number T1476; and

 

             NOW, THEREFORE, BE IT RESOLVED by the governing body of the Borough of Englishtown as follows:

 

            1.    That Janice Garcia is hereby appointed as Tax Collector for the Borough of  Englishtown.

 

2.    That said appointment shall be for a term of office pursuant to N.J.S.A. 40A:9-142 of (4) four       

       years and commence as of September 26, 2005 to December 31, 2005.

 

3.        That said employee shall be part-time, paid $9,000.00 per annum, payable bi-

weekly in accordance with the Borough salary ordinance.

 

 

            BE IT FURTHER RESOLVED that the Mayor and Clerk are authorized to execute a Contract of Employment, (as drawn up by the Borough Attorney); and

 

            BE IT FURTHER RESOLVED that a certified copy of this resolution will be supplied to Janice Garcia, the Borough's Chief Financial Officer, the Borough’s Business Administrator and the Borough Attorney.

 

Offered by:            C/Carr       

 

Seconded by:         C/Gallagher

 

Roll Call:    Ayes:   C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                 Nays:    None

             Abstain:    None

              Absent:    C/Palmieri

 

Borough of Englishtown

Resolution No. 2005-148

 

Resolution Correcting the 2005 Tax Levy

 

            Whereas, the 2005 Tax Ratable for the Borough of Englishtown was incorrectly calculated to the amount of $3,782,093.17; and

 

            Whereas, the following property taxes did not calculate correctly and need to be increased to reflect their corrected 2005 tax amount:

  

                        Block 21, Lot 8.02

                        18 Park Avenue

                        Additional Tax      $166.38

                        Total Tax           $1,901.15

  

                        Block 10, Lot 1.02

                        2 Center Street

                        Additional Tax     $160.72

                        Total Tax          $1,836.43

  

                        Block 10, Lot 1.03

                        4 Center Street

                        Additional Tax     $160.72

                        Total Tax          $1,836.43

 

            Now, Therefore Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the corrected ratable tax levy in the 2005 Extended Duplicate corrected to $3,782,580.99.

 

            Be It Further Resolved that a true certified copy of this resolution be forwarded to the Borough Tax Collector, the Borough Chief Financial Officer and the Borough Administrator.

 

Offered by:                   C/Simon

 

Seconded by:                C/Gallagher

 

Roll Call:          Ayes:     C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                        Nays:     None

                    Abstain:     None

                     Absent:     C/Palmieri

 

Borough of Englishtown

Resolution No. 2005-149

 

Authorization of Purchases or Services Over $800

 

            Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Parts and Labor for DPW Dump Truck            $848.20

 

Purchased From:

 Englishtown Automotive

Englishtown, NJ

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Rucker        

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:            C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr     

                  Nays:         None

               Absent:          None

              Abstain:          C/Palmieri

 

Tax Collectors Report

 

Month of August 2005

 

                                    Current Taxes, 2005                 734,578.30

                                    Interest & Cost on Taxes                 641.70

                                    Advertising Costs                           112.32

 

                                    Total Cash Receipt                   735,332.32

 

Public Portion – Non Agenda

 

Mayor Reynolds opened the floor to the public for discussion on anything they wish to bring to the attention of the governing body.

 

Pete Cooke, 12 Wood Avenue, first thing I would like to thank the DPW for allowing us use of one of their pick up trucks.  This week we had a second police car go down and we were down to one police car and we had road jobs going on.  The use of their truck was appreciated so our officers weren’t left on the road job with no car.  Second, there was a rumor going around that after the council approved the other police car getting fixed that the Chief sat on that for a week.  I wanted to correct that; he took care of that right away.  Englishtown Automotive took a week to come and get the car because he had to order parts for it. 

 

Lastly, the PBA representative couldn’t be here today, so I’m speaking on his behalf in reference to the special duty at Gary Michael’s.

 

Mayor Reynolds responded we will be speaking about that in Executive Session.

 

Paula Kuchinski states I just saw in the news tonight that in Randolph, New Jersey they have a metro counter, which is the black wires that go across the street to see how many cars speed by.  The machine costs roughly $1,000.00 and I wanted to know if Englishtown could purchase one.  My street has become nothing but a speed trap. I don’t know the particulars but I think it should be looked into and you would find it would be very useful and would pay for itself in no time.

 

Kevin Bosies states I recently learned that a town in Bergen County, their police chief retired earlier this year and because of his accrued vacation and unused sick days, the homeowners are facing an average assessment of $300.00 for the next three years to pay for his accrued salary.  Do we allow carry over of unused vacation and sick days?

 

C/Carr responds only $2500.00 can be carried over.

 

C/Gallagher responds if they retire they can only get up to $2500.00.  We know we can’t afford to do what big towns do.

 

Kevin Bosies asks and that’s for all Borough employees?

 

C/Gallagher replies no.  Borough employees don’t get anything, they lose their sick time after the end of the year. 

 

Julie Martin, Municipal Clerk responds Borough employees are allowed to carry unused vacation days over to the next year and it has to be used within six months.  Sick time is “use it or lose it”.

 

There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Simon.  Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, pending and anticipated litigation; and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Soden

 

Seconded By:       C/Simon

 

Roll Call:  Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                  Nays:  None

               Absent:  C/Palmieri

              Abstain:  None

 

The time being 7:55 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Rucker, seconded by C/Simon. Passed unanimously.

 

The time being 10:16 P.M.

 

Borough of Englishtown

Resolution No. 2005-150

 

RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF ENGLISHTOWN ESTABLISHING A JOB DESCRIPTION FOR THE POSITION OF DEPUTY CHIEF FINANCIAL OFFICER AND REVISING THE BOROUGH PERSONNEL POLICY MANUAL ACCORDINGLY.

  

            WHEREAS, the Mayor and Borough Council wish to establish a job description for the position of Borough Deputy Chief Financial Officer and revise the Borough Personnel Policy Manual to incorporate said job description.

 

NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, that the job description for the position of Deputy Chief Financial Officer is hereby established as follows:

 

DEPUTY CHIEF FINANCIAL OFFICER

 

Under direction, manages a fiscal or financial operation in local government through reviewing expenditures for compliance with budget policies, verifying accuracy of processed fiscal actions, estimating revenues and expenditures, monitoring internal financial controls, developing budgeting systems, evaluating the organization’s financial condition, and issuing bonds and notes; does other related duties as required. The duty section of this job description is not intended to include or exclude all potential work elements for this position.

 

DUTIES

 

·        Posts numerical transactions (such as debits and credits, advances, deductions, or balances) to ledgers and worksheets.

·        Determines cash flow.

·        Reviews expenditures for compliance with budget policies.

·        Determines investment strategy for funds such as surplus fund or pension fund.

·        Determines expenditures and allocations.

·        Approves transfer of monies from accounts.

·        Applies accounting principles.

·        Allocates payments from taxpayers, employers, or other sources to appropriate accounts.

·        Verifies accuracy of processed fiscal transactions.

·        Corrects errors in computerized accounts.

·        Identifies cash position and fund requirements.

·        Estimates revenues and expenditures.

·        Authorizes purchase of equipment, supplies, or services.

·        Authorizes payment of expense and travel vouchers, purchase orders, and other transactions.

·        Monitors payroll for accuracy of deductions, contributions, or salary rates.

·        Answers questions about application of regulations or policies.

·        Consults with vendors or contractors.

·        Evaluates overall operation of the program or service.

·        Instructs staff on policies and procedures.

·        Selects brokers, dealers, or vendors.

·        Develops budgeting systems.

·        Applies established security procedures and guidelines.

·        Collects payments or fees.

·        Examines documents for adherence to applicable laws and regulations.

·        Identifies funding sources.

·        Monitors internal financial controls.

·        Analyzes (troubleshoots) financial transaction processing systems.

·        Reconciles accounts. Monitors the acquisition, disbursal, and use of grant or contract monies.

·        Reviews out-of-balance accounts.

·        Adjusts accounts for suspended or returned amounts.

·        Monitors contractual agreements. Reviews local government bond and debt authorizations.

·        Obtains current price quotes for special purchases.

·        Monitors compliance to state guidelines for bid specifications.

·        Reads journals or other publications and meets with groups to keep abreast of developments in the field.

·        Develops fiscal projections.

·        Develops budget revenue and expenditure projections.

·        Negotiates contractual agreements for purchase of goods and services.

·        Evaluates financial planning activities of institutions.

·        Develops (prepares) annual, quarterly, and monthly reports of revenues and expenditures.

·        Corrects errors in financial statements.

·        Inform individuals of procedures necessary for completion of forms or applications.

·        Compiles formal financial statements such as balance sheets, profit and loss statements, or cash flows.

·        Devises improvement or change plans for the Borough’ s operation.

·        Writes technical, statistical, or financial reports.

·        Develops and monitors internal audit systems.

·        Determines and evaluates financial condition or status.

·        Directs financial planning activities of institutions.

·        Writes resolution documents.

·        Updates fund analysis and investment programs.

·        Develops offering statements for bond and note issuance and conducts sales.

·        Reviews grant or contract proposals.

·        Reviews financial data collection and reporting systems.

·        Summarizes information from files, reports, documents, research, notes, or meetings.

·        Writes narrative letters, policy statements, or reports.

·        Writes notices, memoranda, or news releases about policy changes, major events, or other information.

·        Addresses policy-making committees; for example, legislative or local governing body.

·        Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by Borough.

 

EDUCATION

 

Graduation from an accredited college or university with a Bachelor’s degree with at least 21 semester hour credits in accounting or finance.

 

Four (4) years of experience in municipal finance or fiscal management, one (1) year of which shall have been in a supervisory capacity.

 

CERTIFICATION AND LICENSE

 

Applicants must possess a valid certification as Chief Financial Officer issued by the NJ Department of Community Affairs. Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

 

KNOWLEDGE AND ABILITIES

 

·    Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this

    position. American Sign Language or Braille may also be considered as acceptable forms of

    communication. Persons with mental or physical disabilities are eligible as long as they can perform

    essential functions of the job after reasonable accommodation is made to their known limitations. If the

    accommodation cannot be made because it would cause the employer undue hardship, such persons may

    not be eligible.

 

         BE IT FURTHER RESOLVED that the Personnel Policy Manual of the Borough of Englishtown shall be revised in order to incorporate the provisions set forth in this Resolution

 

Offered By:         C/Gallagher

 

Seconded By:      C/Soden

 

Roll Call: Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

              Nays:     None

           Absent:     C/Palmieri

          Abstain:     None

 

Borough of Englishtown

Resolution No. 2005-151

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

AMENDING AND SUPPLEMENTING RESOLUTION NO. 2005-135

DESIGNATING SALARIES FOR THE YEAR 2005.

 

            WHEREAS, on August 24, 2005, the Mayor and Council of the Borough of Englishtown adopted Resolution No. 2005-135, which designated the salaries for certain officers and employees of the Borough for the year 2005; and

 

            WHEREAS, the Mayor and Council now wish to amend Resolution No. 2005-135 in order to amend and supplement the salaries for the Borough for the year 2005.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that Resolution No. 2005-135 is hereby amended and supplemented in the follow respects only:

 

            Position                                       Pay Schedule                          Salaries

 

            Chief Financial Officer                  Per Annum, payable                 $38,641.05

                                                                Bi-weekly

 

            Deputy Chief Financial Officer  Per Annum, payable                 $20,000.00

                                                                Bi-weekly, Effective 9/1/05

 

             BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the following:  Borough Clerk, Borough Auditor, Borough Attorney, Borough Chief Financial Officer, and Borough Deputy Chief Financial Officer.

 

Offered By:                 C/Gallagher

 

Seconded By:              C/Simon

 

Roll Call:          Ayes:   C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

Nays:   None

         Absent:   C/Palmieri

                    Abstain:   None

 

Borough of Englishtown

Resolution No. 2005-152

 

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

APPOINTING A DEPUTY CHIEF FINANCIAL OFFICER

 

WHEREAS, the Mayor and Council of the Borough of Englishtown have determined that there is a necessity for having a Deputy Chief Financial Officer be employed by the Borough for the purposes of handling fiscal and financial matters during business hours; and

           

WHEREAS, the Mayor and Council have advertised and posted said position and interviewed candidates for same; and

 

            WHEREAS, Laurie B. Finger has applied for such position and is currently a Certified Municipal Finance Officer, a Certified Tax Collector and a Registered Municipal Clerk; and

 

            WHEREAS, the Mayor and Council have interviewed several candidates for this position and find that Laurie B. Finger is a qualified individual for the position.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown that Laurie B. Finger be hired for the position of Deputy Chief Financial Officer for the Borough of Englishtown effective September 1, 2005 at a salary of $20,000 per annum.

 

            BE IT FURTHER RESOLVED that the Mayor and Borough Clerk be authorized to execute a Contract of Employment after legal review, and that a certified copy of this Resolution be forwarded to the following:  Borough Clerk, Borough Auditor, Borough Attorney, Borough Chief Financial Officer, and Laurie B. Finger.

 

Offered By:          C/Carr

 

Seconded By:      C/Simon

 

Roll Call: Ayes:     C/Soden, C/Rucker, C/Gallagher, C/Simon, C/Carr

                Nays:   None

            Abstain:    None

             Absent:   C/Palmieri

 

C/Simon states with regard to the Englishtown Police Department’s request, we discussed the situation about the off duty work.  Unfortunately, we are going to have to say no at the present time.  As you said yourself, we are short police cars.  We also don’t know who would cover the insurance; Englishtown or Manalapan and we can’t see any real benefits to the residents of Englishtown.  This was the combined consensus of council.

 

Discussion continues between Mayor and Council, John Bennett, Borough Attorney, Pete Cooke, and Paula Kuchinski regarding the above situation.

 

Consensus of Council was once more facts were gathered issue would be revisited.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Carr, seconded by C/Simon. Passed unanimously.

 

The time being 10:44 P.M.

 

November 9, 2005                                                         ________________________

Approved by Governing Body                                        Clerk