* * * A G E N D A * * *

 

August 24, 2005

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.         Meeting Called to Order and Roll Call

 

2.         Statement of Compliance with Sunshine Law

 

3.         Moment of Silence and Salute to the Flag

 

4.         Presentation of 2004 Audit by Eugene Farrell of

Hutchins, Farrell, Meyer & Allison, P.A.

 

5.                  Committee Reports

 

6.         Correspondence

 

7.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

8.         New Business:

 

A.     Resolution No. 2005-132

Accepting Corrective Action Plan of 2004 Audit

 

B.     Resolution No. 2005-133

Payment of Borough Bills

 

C.     Resolution No. 2005-134

Appointing Michael R. Leckstein, Esq.

Serve As Special Counsel – Verizon (Block 12, Lot 12) Tax Appeal

 

9.         Tax Collector’s Report – July 2005

 

10.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

11        Executive Session

 

12.       Adjournment

 

Mayor Reynolds called the meeting to order at 7:34 P.M.

 

Roll Call:  Present:        C/Soden, C/Rucker, C/Gallagher

                  Absent:       C/Simon, C/D’Agostino, C/Palmieri

 

Also present were Lynn Tillman, Deputy Municipal Clerk, Christine Robbins, Administration Clerk and John O. Bennett, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Presentation of 2004 Audit

 

Mayor Reynolds opened the floor to Eugene Farrell, Borough Auditor for the presentation on the 2004 Audit.

 

Eugene Farrell gives an overview of the 2004 Audit.

 

Committee Reports

 

C/Rucker states nothing at this time.

 

C/Gallagher states nothing at this time.

 

C/Soden states nothing at this time.

 

Correspondence

 

There is no correspondence this evening.

 

Public Portion – Agenda Items

 

Mayor Reynolds opened the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Rucker.  Passed unanimously.

 

New Business

 

Borough of Englishtown

Resolution No. 2005-132

 

Resolution Accepting Corrective Action Plan

 

            Whereas, The 2004 Audit of the Borough of Englishtown conducted by Hutchins,  Farrell, Meyer & Allison, contained certain recommendations requiring action; and

 

            Whereas, these recommendations have been reviewed by the Borough's Chief Financial Officer; and

 

            Whereas, the Chief Financial Officer, in accordance with the requirements promulgated by the N.J. Division of Local Government Services has developed a plan to address the recommendations listed by the Auditors.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the Corrective Action Plan for the 2004 Municipal Audit, hereto attached, is hereby approved and accepted.

 

Offered By:            C/Rucker              

 

Seconded By:         C/Gallagher

 

Roll Call: Ayes:       C/Soden, C/Rucker, C/Gallagher                 

                 Nays:    None

             Abstain:     None         

              Absent:     C/Simon, C/D’Agostino, C/Palmieri

           

Borough of Englishtown

Resolution No. 2005-133

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $492,674.54 be and

                   the same are hereby authorized to be paid on August 24, 2005.

 

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered by:             C/Soden

 

Seconded by:         C/Gallagher

 

Roll Call: Ayes:      C/Soden, C/Rucker, C/Gallagher                    

                 Nays:    None

             Abstain:     None         

              Absent:     C/Simon, C/D’Agostino, C/Palmieri

 

Borough of Englishtown

Resolution No. 2005-134

 

RESOLUTION AUTHORIZING THE LEGAL SERVICES OF

MICHAEL R. LECKSTEIN, ESQ. TO SERVE AS SPECIAL COUNSEL TO THE

BOROUGH OF ENGLISHTOWN IN A LEGAL MATTER REGARDING A TAX

APPEAL FILED BY VERIZON (BLOCK 12, LOT 12).

 

            WHEREAS, there is a need for the Borough of Englishtown to retain the services of special counsel in order to represent the interests of the Borough in a tax appeal filed by Verizon concerning a certain property known and designated as Block 12, Lot 12, for 2005 tax year; and     

 

            WHEREAS, the Borough Attorney cannot handle these matters due to a conflict of interest; and

 

            WHEREAS, Michael R. Leckstein, Esq., of 463 Prospect Avenue, P.O. Box 321, Little Silver, New Jersey 07739, is willing to represent the Borough in these matters at the same rate as the Borough Attorney; and 

 

            WHEREAS, the services to be provided are considered to be “Professional Services” pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and

 

            WHEREAS, the Local Public Contracts Law authorizes the awarding of a contract for “Professional Services” without public advertising for bids and bidding therefor, provided that the Resolution authorizing the contract and the contract itself be available for public inspection in the office of the Borough Clerk and that notice of the awarding of the Contract be published in a newspaper of general circulation in the municipality; and

 

            WHEREAS, the Borough Council, having considered the same, now wishes to authorize the award of this professional service contract to Michael R. Leckstein, Esq., for the provision of the necessary legal services.

 

            NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, as follows:

 

1.            That the Mayor is authorized to execute and the Borough Clerk to attest an 

Agreement between the Borough of Englishtown and Michael R. Leckstein, Esq., regarding the above-referenced legal services. 

 

            2.         That this contract is awarded without competitive bidding as a “Professional Service” in accordance with N.J.S.A. 40A:11-5 of the Local Public Contracts Law of New Jersey, because the services will be performed by persons authorized by law to practice a recognized profession and it is not possible to obtain bids for such needed qualitative services.

            3.         That there shall be a cap on the expenditure of funds related to this contract in the amount of $2,000.00, without further authorization from the Borough Council.

 

            4.         That the Chief Financial Officer is directed to file a Certificate of Availability of sufficient funds for this contract and to attach same to this Resolution.

 

            5.         That Notice of the adoption of this Resolution shall be published in a newspaper of general circulation within the Borough. 

            6.         That a certified copy of this Resolution shall be provided to each of the following:

 

                        a.         Michael R. Leckstein, Esq.

                        b.         Chief Financial Officer

c.                   John O. Bennett, III, Esq., Borough Attorney

d.                  Michael Ross, Borough Tax Assessor

 

Offered By:            C/Gallagher

 

Seconded By:         C/Rucker

 

Roll Call: Ayes:      C/Soden, C/Rucker, C/Gallagher                    

                 Nays:    None

             Abstain:     None         

              Absent:     C/Simon, C/D’Agostino, C/Palmieri

 

Tax Collector’s Report

 

Month of July, 2005

 

                                    Current Taxes, 2005                 244,484.69

                                    Interest & Cost on taxes                  646.96

 

                                    Total Cash Receipt                  $245,131.65    

 

Public Portion – Non Agenda Items

 

Mayor Reynolds opened the floor to the public for discussion on anything they wish to bring to the attention of the governing body.

 

Jayne Carr, Main Street states Julie Martin got the Executive Session minutes I requested however I have a few questions; why was it discussed during Executive Session to put speakers in the hallway and did we pass a resolution to pay for them?

 

C/Gallagher responds in the past Executive Sessions have been overheard which is the reason for the speakers and there was no resolution needed to pay for the speakers because they were under $800.00.

 

Discussion continues between Jayne Carr, Mayor and Council regarding Jayne Carr’s findings from previous Executive Session Minutes.

 

There being no further questions or comments a motion to close the public portion was offered by C/Soden and seconded by C/Rucker.  Passed unanimously.

  

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, and litigation; and

           

Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:            C/Soden

 

Seconded By:        C/Rucker

 

Roll Call:   Ayes:  C/Soden, C/Rucker, C/Gallagher

                   Nays:  None

                Absent:  C/Simon, C/D’Agostino, C/Palmieri

               Abstain:  None

 

The time being 8:00 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Soden and seconded by C/Rucker.  Passed unanimously.

 

The time being 8:23 P.M.

 

Borough of Englishtown

Resolution No. 2005-135

 

Designation of Salaries

 

            Whereas, the Mayor and Council of the Borough of Englishtown adopted an Ordinance entitled "An Ordinance Fixing The Salary And Compensation of Certain Officers, Positions and Employees in the Borough of Englishtown, County of Monmouth, State of New Jersey"; and

            Whereas, said salaries provided certain ranges for the positions set forth; and

 

            Now, Therefore, Be It Resolved that it is the determination of the Mayor and Council of the Borough of Englishtown that said positions shall be fixed as follows for the Year 2005.

 

Position                                               Pay Schedule                                      Salaries

 

Governing Body                                  

            Mayor                                      Per Annum, payable                             $  2,750.00

            Council                                     Semi-Annually                                     $  2,500.00

 

Municipal Clerk                                    Per Annum, payable                            

                                                                        Bi-weekly                                 $37,567.95

 

Deputy Municipal Clerk                        Per Annum, payable                            

                                                                        Bi-weekly                                 $24,150.00

                                                                                                                       

Clerk Typist/Admin.                             Per Hour, payable       

                                                                        Bi-weekly                                 $         9.45

 

Chief Financial Officer              Per Annum, payable 1/1/05 thru.8/31/05

                                                                        Bi-weekly                                 $38,641.05

 

Chief Financial Officer              Per Annum, payable effective 9/1/05

                                                                        Bi-weekly                                 $20,000.00

 

Business Administrator              Per Annum, payable effective 9/1/05

                                                                        Bi-weekly                                 $20,000.00

 

Assistant Chief Financial Officer            Per Annum, payable

                                                                        Bi-weekly                                 $32,210.85

 

Court Magistrate                                  Per Annum, payable

                                                                        Bi-weekly                                 $ 15,000.00

 

Court Clerk                                          Per Annum, payable

                                                                        Bi-weekly                                 $39,727.80

 

Deputy Court Clerk                              Per Annum, payable

                                                                        Bi-weekly                                 $23,000.00

 

Deputy Court Clerk                              Per Hour          1/1-3/31/05                  $         9.92

   P/T 25 hrs/week                                            Bi-Weekly

 

Deputy Court Clerk                              Per Hour, payable 1/1/05 thru. 1/31/05

   (In court)                                                       Bi-weekly                                 $       14.35

 

Deputy Court Clerk                              Per Hour, payable effective 2/1/05       

   (In court)                                                       Bi-weekly                                 $       10.00

 

Dept. of Public Works                          Per Annum, payable

                        Supervisor                                Bi-weekly                                 $40,202.40

 

Dept. of Public Works                          Per Hour, payable

                                                                        Bi-weekly                                 $       11.58

 

Dept. of Public Works                          Per Hour, Payable                               

                                                                        Bi-weekly                                 $       11.03

 

Dept. of Public Works                          Per Hour, Payable

                                                                        Bi-weekly                                 $       11.03

 

Water Department                                Per Annum, payable

            Supervisor                                Bi-weekly                                 $12,155.85

 

Water Department                                Per Annum, payable

                        Clerk                                        Bi-weekly                                 $13,125.00

                                                                                                                       

Sewer Department                                Per Annum, payable                

                        Supervisor                                Bi-weekly                                 $12,155.85

                  

Sewer Department                                Per Annum, payable

                        Clerk                                        Bi-weekly                                 $13,125.00

                                                                                                                       

Recycling Coordinator              Per Annum, payable                            

                                                                        Bi-weekly                                 $  1,047.90

 

Construction Office                               Per Annum, payable

            Director of Code Enforcement              Bi-weekly                                 $  8,379.00                  Construction Official                                         Bi-weekly                                 $  5,733.00

            Fire Sub Code Official                          Bi-weekly                                 $  5,733.00     

Building Sub Code Inspector                 Bi-weekly                                 $  5,733.00

            Housing Inspector                                 Bi-weekly                                 $  5,733.00

 

            Plumbing Insp.             Per Annum, payable

                                                                        Bi-weekly                                 $  8,534.40

 

            Elec. Insp.                                Per Annum, payable

                                                                         Bi-weekly                                $  6,701.10

 

 

            Constr. Clerk                           Per-Hour, payable

                                                                          Bi-weekly                               $       16.54

 

            Fire Official/Inspector               Per-Annum, payable

                                    .                                     Bi-weekly                               $  7,218.75

 

            Code Enforcement Officer                      Bi-weekly                               $  4,812.15                         

            Asst Code Enf/Zoning Officer                 Bi-weekly                               $  4,517.10

 

P/T Fire Insp.                                       Per-Annum, payable

                                                                          Bi-weekly                               $  1,276.80

 

Tax Department

                        Tax Assessor                Per-Annum, payable    

                                                                          Bi-weekly                               $  7,208.25

 

                        Tax Collector/              Per Hour 1/1/05-2/22/05

                        Tax Search Officer                      Bi-weekly                              $       25.00

                                   

                                                            Shared Services            2/23/05-12/31/05

 

Planning/Zoning Bd. Secretary  Per-Hour, payable

                                                                          Bi-weekly                               $      16.54

                       

Emergency Management Coordinator Per-Annum, payable

                                                                          Bi-weekly                               $    972.30      

 

Police Department                                Per-Annum, payable

Chief                                                                  Bi-weekly                               $70,767.16     

 

Offered by:             C/Gallagher           

                                   

Seconded by:         C/Rucker

 

Roll Call: Ayes:       C/Rucker, C/Gallagher                    

                 Nays:    C/Soden

             Abstain:     None         

              Absent:     C/Simon, C/D’Agostino, C/Palmieri

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Rucker and seconded by C/Gallagher.  Passed unanimously.

 

The time being 8:25 P.M.

 

    September 28, 2005                                                    ________________________

Approved by Governing Body                                          Clerk