* A G E N D A *

January 12, 2005

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.                  Meeting Called to Order and Roll Call

 

2.                  Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.                  Approval of Minutes – October 13, 2004

 

5.                  Committee Reports

 

6.                  Correspondence

 

7.                  Open Public Portion/Limited to Agenda Items Only

                        Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any

                        and all situations regarding Borough Personnel, when names are implied or mentioned, are to be

                        brought to the full attention of the Council through an appointment and subsequent disclosure

                        through the Personnel Committee.

 

8.         New Business

                       

A.     Resolution Number 2005-036

Appointment of Emergency Management Coordinator

 

B.     Resolution Number 2005-037

Authorizing Veteran Deduction for 2004 Tax Year

 

C.     Resolution Number 2005-038

Resolution Requesting Extension of Bridge Replacement/Water Street Project

 

D.     Resolution Number 2005-039

Authorizing Optional Disability Insurance Plan – AFLAC

 

E.      Resolution Number 2005-040

Authorizing Payment of Borough Bills

 

F.      Resolution Number 2005-041

Authorizing to Enter Into An Agreement between Borough of Englishtown and Baker Residential, L.P., (Oxford Crossing Development)

 

9.                  Tax Collector’s Report - November 2004

 

10.                    Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

 

11.                    Executive Session

 

12.                    Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:32 P.M.

 

Roll Call: Present:   C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                Absent:  None  

 

Also present were Julie Martin, Municipal Clerk, Lynn Tillman, Deputy Municipal Clerk, and John O. Bennett, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes – October 13, 2004

 

There being no corrections, deletions, or additions, a motion to approve the Minutes of October 13, 2004 was offered by C/D’Agostino, seconded by C/Simon.  Passed on the following roll call:

 

Roll Call:  Ayes:  C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

              Nays:  None

            Abstain:  None

             Absent:  None

 

Committee Reports

 

C/Rucker states we have completed the meter readings for the past month.  The holiday decorations have been removed and are sadly stored away for next year.  Christmas tree pick up will be every Monday in January.  Tom Herits, Borough Engineer and myself met with the Project Manager for the generator and we should have it in 30 days and the project should be completed in 60 days.  The Sanford Park bathrooms are being held up because we having a problem with JCP&L and their requirements for the electric.

 

C/Palmieri states the Holiday Hayride was very successful.  We had over 100 people attend.  A special thank you to our Committee members Cindy Robilotti, Liz Canario and Christine Robbins for doing a fabulous job.  I would also like to thank Anne Marie Lutz and Leona Sperling for volunteering their time.  Also, thank you to Jayne Carr and members of the historical society for opening up the Village Inn for us, and helping us make it a very pleasurable evening. 

 

C/Gallagher states we received a letter from the Monmouth County Board of Taxation and we are to complete a revaluation by October 1st, 2006, which will be effective by the 2007 tax year.

 

C/Soden states nothing at this time.

 

C/D’Agostino states nothing at this time.

 

C/Simon states nothing at this time.

 

Correspondence

 

Julie Martin, Municipal Clerk we received a correspondence from the family of Louise Kleinhenz, our Tax Collector thanking the Borough for their expression of sympathy. 

 

Julie Martin states, the Budget Workshop has been set for January 22nd, 2005 at 8:30 A.M.

 

Public Portion – Agenda Items Only

 

Mayor Reynolds opened the floor to the public for discussion limited to agenda items only.

 

Jayne Carr, Main Street questions “Education and Training” on page 2 and page 5 of the bill list.

 

Julie Martin, Municipal Clerk responds page 2 is training for the Police Chief and page 5 is a basic Spanish-speaking manual for the police department.

 

There being no further questions or comments from the public, a motion to close the public portion was offered by C/D’Agostino, seconded by C/Simon.  Passed unanimously.

 

New Business

 

Borough of Englishtown

Resolution No. 2005-036

 

Appointment of Emergency Management Coordinator

 

         Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown that Peter Cooke, Englishtown, N.J. 07726, is hereby appointed Emergency Management Coordinator for the Borough of Englishtown effective January 13, 2005 for a term of three (3) years. 

 

         Be It Further Resolved that a certified true copy of this Resolution be forwarded to Peter Cooke, Chief of Police, Borough Chief Financial Officer, and Harry Conover, Monmouth County Office of Emergency Management.

 

Offered By:           C/Simon       

 

Seconded By:        C/D’Agostino

 

Roll Call:   Ayes:   C/Gallagher, C/Simon, C/Palmieri

                  Nays:  C/Soden, C/Rucker                          

               Absent:   None                                

              Abstain:   C/D’Agostino

                                                   

Borough of Englishtown

Resolution No. 2005-037

 

Granting and Applying Veteran Deduction For 2004 Tax Year

 

Whereas, the Borough of Englishtown Tax Collector has reported the need to grant a veteran deduction; and

 

Whereas, the deduction is for 10 Harrison Avenue, Block 15/Lot 5, for Raymond Muller, to be applied to his taxes, in the amount of $250.00.

 

Now Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the above deduction and application.

 

Be It Further Resolved that a certified true copy of this Resolution be forwarded to the Borough Tax Collector and Chief Financial Officer.

 

Offered By:            C/Soden

                       

Seconded By:         C/Simon

                       

Roll Call:  Ayes:      C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri           

                 Nays:     None

              Absent:     None

             Abstain:     None

 

Borough of Englishtown

Resolution No. 2005-038

 

Resolution Requesting An Extension Of The Award Date Of The FY 2004 New Jersey Department Of Transportation (NJDOT) Trust Fund Project, Water Street

 

            WHEREAS, a FY2004 Municipal Aid allotment was approved by the NJDOT for the reconstruction of Water Street in the amount totaling $140,000.00; and,

 

            WHEREAS, the Borough has been coordinating this project with the County’s bridge replacement project on Water Street.

 

            NOW, THEREFORE, BE IT RESOLVED, that the Borough of Englishtown, Monmouth County, respectfully requests that the NJDOT grant the Borough’s request for an extension of the date of award of the Water Street project an additional six (6) months to May 25, 2005.

 

C/Palmieri asks does this grant have to be renewed in 6 months.  Is there a possibility of losing this grant because we are extending it?

 

Julie Martin, Municipal Clerk responds because this is a 2004 grant and we will be spending it in the year 2005 they just carry it over to the next year.  According to our Engineer we will not lose the grant.  I will double check.

 

Mayor Reynolds asks Julie Martin to find out if we are carrying that money over will we be able to get other grants since we have not yet spent that grant.

 

Julie Martin responds I will find out.

 

Offered by:         C/Rucker

 

Seconded by:      C/Simon

 

Roll Call:  Ayes:   C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                 Nays:  None

             Abstain:   None

              Absent:   None

 

Borough of Englishtown

Resolution No. 2005-039

 

RESOLUTION OF THE BOROUGH COUNCIL

OF THE BOROUGH OF ENGLISHTOWN AUTHORIZING

AN OPTIONAL EMPLOYEE DISABILITY INSURANCE PLAN

AND PROVIDING FOR A PAYROLL DEDUCTION THEREOF

 

            BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, that it hereby approves an optional Employee Disability Insurance Plan, to be provided by American Family Life Assurance Company of Columbus (AFLAC), which shall be made available to Borough employees at no cost to the Borough.

 

            BE IT FURTHER RESOLVED that a payroll deduction for said Employees Disability Insurance Plan be approved.

 

Offered by:           C/ Rucker

 

Seconded by:       C/Simon

 

Roll Call: Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                Nays:   None   

            Abstain:   None

             Absent:   None 

           

Borough of Englishtown

Resolution No. 2005-040

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $189,775.18

                   the same are hereby authorized to be paid on January 12, 2005.

 

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said

vouchers hereby authorized to be paid.

 

Offered  by:         C/Simon         

 

Seconded by:      C/D’Agostino

 

Roll Call:   Ayes:  C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                Nays:  None

             Absent:  None

            Abstain:  None

            

Borough of Englishtown

Resolution No. 2005-041

 

RESOLUTION AUTHORIZING THE BOROUGH OF ENGLISHTOWN

TO ENTER INTO A DEVELOPER’S AGREEMENT WITH BAKER RESIDENTIAL, L.P., REGARDING A DEVELOPMENT TO BE KNOWN AS “OXFORD CROSSING”

 

             WHEREAS, Baker Residential, L.P. (the “Developer”), is the owner/contract purchaser of the property known and designated as Block 6, Lot 14 on the Englishtown Borough Tax Map; and

 

            WHEREAS, the Developer intends to construct certain improvements to the subject property as part of a proposed development to consist of twenty-four (24) condominiums and sixteen (16) townhouses, to be known as “Oxford Crossing”; and

 

            WHEREAS, the Borough and the Developer wish to enter into a Developer’s Agreement in order to memorialize their understanding with respect to the work to be completed; and

 

            WHEREAS, a copy of the proposed Developer’s Agreement is attached hereto and made a part hereof.

 

            NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED by the Mayor and Borough Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, that the Mayor is authorized to execute and the Municipal Clerk to attest the attached Developer’s Agreement, or such an agreement in a form substantially similar thereto which is acceptable to the Borough Attorney and the Borough Engineer between the Borough of Englishtown and Baker Residential, L.P., relating to the development to be known as “Oxford Crossing” as set forth above.

 

            BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be provided to each of the following:

 

1.      Baker Residential, L.P.

2.      Borough Engineer

                  3.      Borough Planning Board Attorney

4.      Borough Planning/Zoning Board Administrative Officer

                  5.      Borough Attorney

 

 Offered by:           C/.Rucker

 

Seconded by:         C/Simon

 

Roll Call: Ayes:       C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                Nays:     None

            Abstain:     None

             Absent:     None

                      

Tax Collector’s Report

Month of November 2004

                                   Current Taxes - 2004            730,250.58

                                    Prior Taxes – 2003                 10,882.46

                                    Prepaid Taxes – 2005              1,328.98

                                    Interest                                     3,163.23

                                    Ad Cost on Taxes                         61.44

 

                                    Total Cash Receipt                745,686.69

 

 Public Portion

 

Mayor Reynolds opened the floor to the public for discussion of anything they wish to bring to the attention of the governing body.

 

There being no questions or comments from the public, a motion to close the public portion was offered by C/Simon, seconded by C/D’Agostino.  Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Simon

 

Seconded By:       C/D’Agostino

 

Roll Call:   Ayes:    C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                  Nays:   None

               Absent:   None

              Abstain:   None

 

The time being 7:48 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.

 

The time being 8:34 P.M.

 

Borough of Englishtown

Resolution No. 2005-042

 

Appropriation Reserve Transfer

 

Whereas, N.J.S.A.40A:59 provides for appropriation transfers during the first three months of any fiscal year when the amount of any appropriation reserve for the immediately preceding fiscal year ins insufficient to pay the claims authorized or incurred during said preceding year which were chargeable to said appropriation, and there is excess in any appropriation reserves over and above the amount deemed to be necessary to fulfill its purpose of such appropriation.

 

Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $6,000.00 (Six Thousand Dollars) be made in the 2004 budget as attached.

 

Offered By:           C/Simon                                  

                                               

Seconded By:        C/D’Agostino  

 

Roll Call:  Ayes:     C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri       

                 Nays:    None  

               Absent:   None

              Abstain:   None           

 

Borough of Englishtown

Resolution No. 2005-043

 

Amendment to Salary Municipal Court Magistrate

                                   

             Whereas, there presently exists the position of Municipal Court Magistrate of the Borough of Englishtown; and

 

            Whereas, the duties of said position have greatly increased over the years.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the salary for said position be amended retroactively to January 1, 2004 in the amount of $15,000.00 (Fifteen Thousand Dollars) per annum.

 

            Be It Further Resolved, that said salary shall remain without increase for the year 2005; and

 

Be It Further Resolved, that a true, certified copy of this resolution be forwarded to the Borough Chief Financial Office and Judge James M. Newman.

 

Offered by:                   C/Simon

 

Seconded by:               C/D’Agostino

 

Roll Call:       Ayes:     C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                        Nays:    None

                    Abstain:    None

                     Absent:    None

 

C/Gallagher states a letter was received from the County of Monmouth Department of Human Services, Office of Aging.  The letter states that the Office of Aging is a senior citizen municipal coordinator council that consists of a delegate and an alternate appointed from each municipality by the mayor.  They meet the first Monday of each month at 10:00 a.m.  There is no one at this time representing Englishtown and I wanted to know if anyone would be interested. 

 

Mayor Reynolds responds to put a letter in the next Englishtown Newsletter to see if any residents would be interested in being a part of The Office of Aging council.

   

Adjournment

 

There being no further business a motion to adjourn was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.

 

The time being 8:40 P.M.

  

         April 13, 2005                                                          ________________________

Approved by Governing Body                                          Clerk