* A G E N D A *

 

NOVEMBER 22, 2004

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.                  Meeting Called to Order and Roll Call

 

2.                  Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.                  Committee Reports

 

5.                  Correspondence

 

6.                  Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough

Council's discretion.  Any and all situations regarding Borough

Personnel, when names are implied or mentioned, are to be brought

to the full attention of the Council through an appointment and

                        subsequent disclosure through the Personnel Committee.

 

7         New Business

 

A.  Resolution Number 2004-181

Authorizing Purchases Over $800 – Software/Records Management

Police Department Laptop Computers

 

B.  Resolution Number 2004-182

Authorizing Purchases Over $800 – HP Digital Projector, Police Dept.

 

C.  Resolution Number 2004-183

Authorizing Cancellation of Tax Overpayments/Balances

 

D.     Resolution Number 2004-184

Change Order No. 1 and Final – Street Sweeping of the Borough

 

E.      Resolution Number 2004-185

Appropriation Transfer

 

F.      Resolution Number 2004-186

Authorizing Payment of Borough Bills

 

8.         Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough

Council's discretion.  Any and all situations regarding Borough

Personnel, when names are implied or mentioned, are to be brought

to the full attention of the Council through an appointment and

subsequent disclosure through the Personnel Committee.

             

9.         Executive Session

 

10.      Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:31 p.m.

 

Roll Call:  Present: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                Absent: None

 

Also present were Julie Martin, Municipal Clerk and Lynn Tillman, Deputy Municipal Clerk.  John Bennett, Borough Attorney arrived at 7:35 p.m.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Committee Reports

 

C/Rucker states nothing at this time.

 

C/Palmieri states there will be a Recreation meeting Saturday, December 4th at 10:00 a.m.  Following the meeting, at 12:00 p.m. will be the Trim the Tree craft at Borough Hall.

 

C/Gallagher states nothing at this time.

 

C/Soden states the police activity report from 11/8 – 11/19, there was a total of 401 calls, 61 motor vehicle stops and 31 tickets were issued.  The new police car has been lettered and we are still waiting on the light bar.

 

C/D’Agostino states nothing at this time.

 

C/Simon states nothing at this time.

 

Correspondence

 

Julie Martin, Municipal Clerk states just a reminder that this Thursday’s recycling will be picked up on Friday, because of Thanksgiving.

 

Open Public Portion

 

Mayor Reynolds opened the floor to the public for discussion limited to agenda items only.

 

Jayne Carr, Main Street regarding Resolution No. 2004-184, why was there a change in the order for street sweeping.

 

Julie Martin, Municipal Clerk responds there is an additional charge of $28.00, which is an increase in the fuel charge.  

 

There being no further questions or comments from the public, a motion to close the public portion was offered by C/Soden, seconded by C/Simon.  Passed unanimously.

 

New Business

 

Borough of Englishtown

Resolution No. 2004-181

 

Authorization of Purchases or Services Over $800

 

            Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

Software Maintenance and Records Management

For Police Department Laptop Computers                             $1,725.00

 

Purchased From:

Information Management Corporation

Grafton, MA

 

 

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:                  C/Soden

 

Seconded By:              C/Gallagher

 

Roll Call:     Ayes:        C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

                  Nays:         None

               Absent:         None

              Abstain:         None

 

Borough of Englishtown

Resolution No. 2004-182

 

Authorization of Purchases or Services Over $800

 

            Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

HP VP6111 Digital Projector                     $1,166.00

 

Purchased From:

Hewlett Packard

Omaha, NE

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:               C/Soden

 

Seconded By:           C/Simon

 

Roll Call:    Ayes:      C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

                 Nays:      None

               Absent:     None

              Abstain:     None

 

Borough of Englishtown

Resolution No. 2004-183

 

Resolution Authorizing the Cancellation of Tax

Overpayments and Balances under $5.00 From 2002-2003

 

            Whereas, the Borough of Englishtown Tax Collector has reported an overpayment of Taxes on the following:

 

                                                        YEAR 2002

Block/Lot                    Owner                                     Address                      Amount

 

        6/8                        Dudkin                           13 Wilson Ave.                       $-.02

    10/5.02                     Vourtsis                            6 Center St.                          $-.42

    13/7                          Sassa                              30 Main St.                            $-.58

    26.02/49                   Yao                                23 Heritage Dr.                       $-.01              

 

                                                        YEAR 2003

Block/Lot                    Owner                                     Address                      Amount

 

    2/20.32 c32             Berg                                32 Carriage Lane                     $-.03

    2/22.20c20              Majaros                           20 King Charles Ct.                 $-.01

    2/22.56 c56             Fried                                56 English Club Dr.                  $-.01

    2/22.72 c72             Lee                                  72 English Club Dr.                  $-.42

    2/22.71 c71             Lobur                              71 English Club Dr.                   $-.03

    4/14.07                    Murphy                           11 West Dey St.                       $ .97

    13/4                         Maresca                          24 Main St.                              $-.01

    13/18                       Dziatkowicz                     20 Tennent Ave.                       $-.87

    16/4                         Carrillo                              6 Irving St.                              $-.01

    17/16                       Koenig                            11 Weamaconk                         $ .11

    25/20                       French                            17 Main St.                                $-.96

    26.02/49                  Yao                                23 Heritage Dr.                          $-.09

 

            Whereas, the amount of overpayments and balances are less than $5.00 and are outstanding from 2002/2003; and

 

            Whereas, it is requested by the Chief Financial Officer and the Tax Collector that the overpayments and balances listed above be cancelled.

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the cancellation of the above mentioned tax overpayments and balances.

 

            Be It Further Resolved that a certified true copy of this Resolution be forwarded to the Chief Financial Officer and the Tax Collector.

 

Offered By:                  C/D’Agostino

 

Seconded By:               C/Simon

 

Roll Call:  Ayes:            C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

                  Nays:         None

               Absent:         None

              Abstain:         None

 

Borough of Englishtown

Resolution No. 2004-184

 

Change Order No. 1 and Final

Street Sweeping

 

            Whereas, the Borough of Englishtown previously authorized (by Resolution 2004-162) Ocean Power Sweeping, for fuel surcharge on street sweeping; and

 

            Whereas, the following change has been submitted:

 

                        Additional Charge of                                        $28.00

 

            Whereas, the amount of the service will be increased by the sum of Twenty-eight Dollars ($28.00); and

 

            Whereas, the Public Buildings and Grounds Committee has reviewed and approved the changes; and

 

            Whereas, the purchase total including this Change Order will be Eight Hundred Twenty-eight ($828.00).

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes Change Order No. l.

 

            Be It Further Resolved that a certified true copy of this resolution be forwarded to the Borough’s Chief Financial Officer and Borough Engineer.

 

Offered By:            C/D’Agostino

 

Seconded By:         C/Simon

 

Roll Call:  Ayes:      C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

                  Nays:   None

               Absent:   None

              Abstain:   None

 

     Borough of Englishtown

     Resolution No. 2004-185

 

Appropriation Transfer

 

      Whereas, N.J.S.A. 40A: 4-58 provides that during the last 2 months of the fiscal year, to expend for any of the

 purposes specified in the budget an amount in excess of the respective sums appropriated therefore and there shall be an

 excess in any appropriation over and above the amount deemed to be necessary to fulfill the purpose of such appropriation.

 

      Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $21,000.00 be made in the 2004 budget as attached.

 

Offered By:         C/Gallagher     

                 

Seconded By:      C/Soden

 

Roll Call:  Ayes:   C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

           Nays:  None

        Absent:  None

       Abstain:  None

 

Borough of Englishtown

Resolution No. 2004-186

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $394,911.06 be and

                   the same are hereby authorized to be paid on November 22, 2004.

 

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered  by:            C/D’Agostino

 

Seconded by:         C/Simon

 

Roll Call:  Ayes:     C/Soden, C/Rucker, C/Gallagher, C/D’Agostino, C/Simon, C/Palmieri       

                  Nays:   None

               Absent:   None

              Abstain:   None

 

Public Portion

 

Mayor Reynolds opened the floor to the public for discussion on anything they wish to bring to the attention of the governing body.

 

Jayne Carr, Main Street states last meeting you had a long executive session to discuss personnel however there was no one here from personnel.  Are you allowed to discuss personnel without that person present?

 

John Bennett, Borough Attorney responds yes you are.  We did not discuss a specific individual last meeting.  We discussed something that impacts all the employees.

 

There being no further questions or comments from the public, a motion to close the public portion was offered by C/Soden, seconded by C/Simon.  Passed unanimously.

 

Executive Session

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

 

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, and

 

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

 

Offered By:           C/Simon          

 

Seconded By:       C/D’Agostino

 

Roll Call:   Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                   Nays: None

                Absent: None

               Abstain: None

 

The time being 7:40 P.M.

 

There being no further business in Executive Session, a motion to return to open session was offered by C/Soden, seconded by C/D’Agostino.  Passed unanimously.

 

The time being 7:48 P.M.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Rucker, seconded by C/Soden. Passed unanimously.

 

The time being 7:49 P.M.

 

 

          January 26, 2005                                                 ________________________

Approved by Governing Body                                          Clerk