* A G E N D A *

 

SEPTEMBER 22, 2004

 

7:30 P.M.

 

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

 

1.                  Meeting Called to Order and Roll Call

 

2.                  Statement of Compliance with Sunshine Law

 

3.                  Moment of Silence and Salute to the Flag

 

4.                  Approval of Minutes – May 26, 2004, June 9, 2004

 

5.                  Committee Reports

 

6.         Correspondence

 

7.            Discussion Items:

 

·        Route 9 Corridor

·        MOM Rail Line

 

8.         Open Public Portion/Limited to Agenda Items Only

                        Limited to Five (5) Minutes per citizen to be determined at Borough

                        Council's discretion.  Any and all situations regarding Borough

                        Personnel, when names are implied or mentioned, are to be brought

                        to the full attention of the Council through an appointment and

                        subsequent disclosure through the Personnel Committee.

 

9.         New Business

                       

A.     Resolution Number 2004-153

Amendment of Salary – P/T Clerk Typist, Administration Dept.

 

B.     Resolution Number 2004-154

Authorizing Purchases Over $800 – Fire Safety Department

 

C.     Resolution Number 2004-155

Authorizing Payment of Borough Bills

 

 

10.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough

Council's discretion.  Any and all situations regarding Borough

Personnel, when names are implied or mentioned, are to be brought

to the full attention of the Council through an appointment and

subsequent disclosure through the Personnel Committee.

 

            11.      Executive Session

 

12.      Adjournment

 

The meeting was called to order by Mayor Reynolds at 7:32

 

Roll Call:  Present:   C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                  Absent: None

 

Also present were Julie Martin, Municipal Clerk, Lynn Tillman, Deputy Municipal Clerk, and John O. Bennett, Borough Attorney.

 

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

 

There was a moment of silence and salute to the flag.

 

Approval of Minutes – Minutes of May 26, 2004 & June 9, 2004

 

There being no additions, deletions or corrections, a motion to approve the Minutes of May 26, 2004 and June 9, 2004 was offered by C/Simon, seconded by C/D’Agostino.  Passed unanimously.

 

Committee Reports

 

C/Rucker states nothing at this time.

 

C/Palmieri states Christine Robbins from our Recreation Committee will be giving us a report this evening regarding the Fall Festival on October 2nd.

 

C/Gallagher states I have some information on the 2005 budget.  On September 17, 2004, all department heads received the budget sheets with explanations.  They are asked to return it to the Finance Department by December 1st 2004.  Last year there were a number of them that were very late and I don’t want that repeated.  We will have our Budget Workshop sometime in January.  Hopefully we will be introducing the new budget in February and The Public Hearing and Adoption sometime in March.  Also, I think everyone received the information from Brian Burke regarding the savings from the refinance of the bonds.  C/Soden spoke to Brian Burke and he will be giving us a report on what the savings will be. 

 

C/Soden states as you know we have six bonds out.  The average yearly savings will be approximately $11,722.00.  Over a 24year period the total will be $281,329.10. The bonds will probably be sold next week.  They are waiting for the bond insurance rating.  It’s important to remember that it is an average yearly savings. 

 

C/Soden reads a correspondence from Mary Deak, Heritage Drive acknowledging Officer Jonathan Elmer and commending him on his quick response and professional care giving in response to a 911 call.  The police activity report from 9/6-9/19 there was a total of 579 calls, 64 motor vehicle stops and 96 tickets were issued. To date the Court has brought in $149,402.82. 

 

C/D’Agostino states I want to welcome Gina Frangipane, water/sewer clerk back from her disability and I want to thank Christine Robbins for the outstanding job she did in Gina’s absence.

 

C/Simon states nothing at this time.

 

Correspondence

 

Julie Martin, Municipal Clerk states the Englishtown Fire Department is looking to hold a comedy night fundraiser on November 6th between the hours of 4p.m. and 2 a.m. and is looking for Mayor and Council’s approval to hold it.  They also need the Chief of Police to sign off on it.  The annual flu clinic has been scheduled for October 21st at Borough Hall between 10 – 11a.m.  Basic requirements are you must be 50 years or older, be an Englishtown resident or a resident of a surrounding town that is serviced by the Monmouth County Health Department.  This year they will be checking I.D.’s. 

 

Julie Martin states, we have Donna Becherer, a resident from Hamilton Street here this evening.  Her father, Michael Giordano wishes to donate an old oil painting of George Washington to Borough Hall and I would like approval from council to accept it.

 

Mayor and Council thank Donna Becherer for donating the painting.

 

Julie Martin continues tomorrow is the last day if anyone has anything for the Focus.  Lastly, we have been offered $150.00 for the generator and I need direction on whether to accept or refuse this offer. 

 

Council agrees to accept the offer of $150.00 for the generator.

 

Discussion Items – Route 9 Corridor & M.O.M. Rail Line

 

Mayor Reynolds states I received a letter from Ted Narozanick regarding the MOM Rail Line.  They are asking for municipalities to do a resolution in favor of it.  I asked Julie Martin to view previous minutes to see if we took action in the past on this issue.

 

Julie Martin states there was a Resolution from Englishtown Borough Council expressing its’ opposition to NJ Transit’s Monmouth Junction to Lakewood commuter rail service transit option, dated August 23, 1995.  The last discussion we had regarding this was in May 2004 when the Strategy Group wanted to come in and meet with Council.  Council did not approve of this meeting because it was not open to the public.

 

C/Simon asks being that this opinion goes back to 1995, do you think it’s prudent to reevaluate the situation to see if Council feels the same.

 

Mayor Reynolds asks John Bennett, Borough Attorney if previous council opposed the rail line and no one on this council is in support of it, does that Resolution still stand?

 

John Bennett responds that Resolution would stand until another one was done to change it.

 

Mayor Reynolds asks if at this time council would like to discuss taking an affirmative action and changing, revising or amending the Resolution to go in favor of the M.O.M. line or should we let the Resolution stay?

 

Council expresses the need to know how the residents of Englishtown feel about it.

 

C/Gallagher suggests that a survey be put into the Focus regarding the M.O.M. line and have a Public Hearing at a later council meeting.

 

Mayor Reynolds states we will hold a public hearing at the October 13th Council meeting.  There will also be booths at the Englishtown Fall Festival with information on the M.O.M. rail line. 

 

Mayor Reynolds continues, the other issue is the Route 9 Corridor. 

 

Jayne Carr gives an overview of the Route 9 Corridor project.  The first proposition was making Route 9 a six-lane highway, which was shot down.  Some of the different recommendations were making interconnecting parking lots between shopping centers along Route 9 to alleviate some congestion, more bus stands, commuter parking lots. 

 

Mayor Reynolds states there is one more item I would like to discuss; at the last meeting we had some correspondence regarding problems with the mail delivery in Englishtown.  I sent a letter to the Postmaster.  She got back to me and explained the way the Postal Union works is people bid on a route.  Once they get that route, if they get injured they are not replaced.  They bring in a temporary to do the route.  The person who is on disability can’t do the walking part of the route, which is where our problem lies.  She thanked Mayor and Council for bringing this to her attention and is looking into ways to remedy the situation.

 

Public Portion – Agenda Items Only

 

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

 

There being no questions or comments from the public, a motion to close the public portion was offered

 

Mayor Reynolds opens the floor to Christine Robbins, Englishtown Borough Recreation Committee, for an update on the Fall Festival.

 

Christine Robbins states the Festival is scheduled for Saturday, October 2, 2004 from 12 p.m. – 4 p.m. at Sanford Park.  The rain date will be Sunday, October 3rd.  As of today we have a total of 27 vendors and 4 food vendors.  The total intake to date is $1000.00 for vendor spot fees and $1000.00 in monetary donations.  This year we will have a stage featuring a live band named Grouch, which will be playing at our festival at no charge.  In addition there will be a clown, rides, pony rides and a DJ.  The Recreation Committee will be charging $1.00 a ticket or 7 tickets for $5.00 for all rides.  We will also have a sand art table with prices ranging from $2.00 - $4.00.  All money will go directly back into the special events fund for our future events.

 

Mayor Reynolds thanks Christine Robbins and the Recreation Committee for a wonderful job in putting the festival together.

 

New Business

 

Borough of Englishtown

Resolution No. 2004-153

 

Amendment of Salary Part-Time Clerk Typist, Administration Department

 

            Whereas, the Water/Sewer Clerk was absent, on disability leave, effective June 17, 2004 through September 10, 2004; and

 

            Whereas, Christine Robbins, the Part-Time Clerk Typist in Administration covered the position of Water/Sewer Clerk during this period of time; and

 

            Whereas, it is the recommendation of the Public Utilities and the Administration/Finance/Personnel Committees to increase the salary of the Part-Time Clerk Typist for the time served as Water/Sewer Clerk.

 

            Now, Therefore, Be It Resolved, by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that:

 

1.                  Christine Robbins’ salary be and is amended from $9.00/hour to

$12.00/hour for the period June 17, 2004 through September 10, 2004.

2.                  That the total number of hours worked as Water/Sewer Clerk during this

period was 209 (two hundred and nine) hours.

3.                  Christine Robbins be paid an additional $627.00 for Water/Sewer Clerk duties performed from June 17, 2004 through September 10, 2004.

 

            Be It Further Resolved that a true, certified copy of this resolution be forwarded to the Borough Chief Financial Office and Christine Robbins.

 

Offered By:                C/D’Agostino

 

Seconded By:             C/Gallagher

 

Roll Call:     Ayes:      C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                     Nays:    None

                 Abstain:    None

                  Absent:    None

 

Borough of Englishtown

Resolution No. 2004-154

 

Authorization of Purchases or Services Over $800

 

            Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

 

            Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

 

            Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:

 

                                    Two (2) Portable Radios with Charger

                                    And Standard Accessories                              Total:   $1,708.80

 

Purchased From:

Motorola C&E, Inc.

85 Harristown Road

Glen Rock, NJ  07453

 

            Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

 

Offered By:               C/Soden         

 

Seconded By:            C/Simon

 

 

Roll Call:     Ayes:       C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                     Nays:     None

                 Abstain:      None

                  Absent:      None

 

Borough of Englishtown

Resolution No. 2004-155

 

Resolution of the Borough of Englishtown,

County of Monmouth, State of New Jersey

Authorizing the Payment of Borough Bills

 

            Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

 

            Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

 

            Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

 

            1.   The said approved vouchers amounting to the sum of $321,772.39 be and

                   the same are hereby authorized to be paid on September 22, 2004.

 

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

 

Offered by:            C/D'Agostino

 

Seconded by:        C/Simon

 

Roll Call:     Ayes:  C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri

                  Nays:   None

              Abstain:   None

               Absent:   None

 

Public Portion

 

Mayor Reynolds opens the floor to the public for discussion on any items they wish to bring to the attention of the Governing Body.

 

There being no questions or comments from the public a motion to close the public portion was offered by C/Soden, seconded by C/Gallagher.  Passed unanimously.

 

Executive Session

 

There is no executive session this evening.

 

Adjournment

 

There being no further business a motion to adjourn was offered by C/Soden, seconded by C/Simon. Passed unanimously.

 

The time being 8:07 P.M.

 

 

 

          December 13, 2004                                               ________________________

Approved by Governing Body                                          Clerk