** AGENDA **
June 24, 2009
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Approval of Minutes - Special Mtg. March 31, 2009
April 6, 2009
5. Committee Reports
6. Correspondence
7. Borough Administrator/CFO report
8. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
9. New Business:
Authorizing Services Over $800
Veterinary Service for stray cat 8/08
Authorizing Services Over $800
Police Dept. – Transmission in 2005 Crown Victoria
Authorizing Services Over $800
Police Dept. – Annual Laptop Software Maintenance Contract
D. Resolution No. 2009-141
Authorizing Private Plan for Temporary Disability Insurance
Authorizing Renewal of 2009-2010 Alcoholic Beverage Licenses
Granting Approval For Raffle Application No. RA2009-01
For Battleground Historical Society
G. Resolution No. 2009-144
Emergency Temporary Appropriations
H. Resolution No. 2009-145
Authorizing Approval of Department Requisitions
I. Resolution No. 2009-146
Authorizing Payment of Borough Bills
10. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
11. Executive Session
12. Adjournment
The meeting was called to order by Mayor Reynolds at 7:30 p.m.
Roll Call: Present: C/Rucker, C/Carr, C/Robilotti, C/Cooke
Absent: C/Leonardis, C/Soden
Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
There being no corrections, deletions or additions, a motion to approve the Minutes of March 31, 2009 and April 6, 2009 was offered by C/Robilotti and seconded by C/Cooke. Passed on the following roll call:
Roll Call: Ayes: C/Rucker, C/Carr, C/Robilotti, C/Cooke,
Nayes: None
Absent: C/Soden, C/Leonardis
Abstain: None
Councilwoman Cooke reports:
· Received memo from Ed Miller re: tall grass. Several letters have gone out to residents addressing the non-compliance.
Administration, Finance & Personnel
Councilman Soden was not in attendance. Nothing was reported.
Councilwoman Carr has nothing to report this evening.
Councilman Rucker reports:
· Primary lawnmower is malfunctioning and we would need to purchase a new gearbox. Need consensus to have part purchased.
· Letter received from DEP. After reevaluation our water allocation will stay the same.
· Letter received from Jim Mastrokalos re: Stamford Square and his concerns. He has been in contact with our engineer to get these concerns straightened out.
· Replacement needed on a sewer cover and frame on Wilson Avenue. It is a hazard. The price is $2,200.00.
· Letter received from DEP. Comprehensive study done on our water system and all was found good.
Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.
There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Robilotti. Passed unanimously.
New Business
RESOLUTION NO. 2009-138
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Veterinary Services for stray cat- August 2008 - $905.01
Purchased From:
Northstar Vets
34 Trenton-Lakewood Road
Clarksburg, N.J. 08510
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: C/Carr
Abstain: None
Absent: C/Leonardis, C/Soden
RESOLUTION NO. 2009-139
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Police Dept. – Transmission in 2005 Crown Victoria - $2,002.94
Purchased From:
Freehold Ford
3572 Route 9 South
Freehold, N.J.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis, C/Soden
RESOLUTION NO. 2009-140
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Police Dept. – Annual Laptop Software Maintenance Contract - $1,804.00
Purchased From:
Information Management Corp.
P.O. Box 671609
Dallas, TX 75267-1609
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Soden
Seconded By: C/Robilotti
Questions arise regarding the contract. Mayor Reynolds requests this be looked into further and that this resolution be tabled.
Motion to table Resolution No. 2009-140 to the July 8, 2009 council meeting was offered by C/Carr and seconded by C/Rucker.
//////// TABLED \\\\\\\\
OF THE BOROUGH OF ENGLISHTOWN AUTHORIZING
A PRIVATE PLAN FOR TEMPORARY DISABILITY INSURANCE BENEFITS AND PROVIDING FOR A PAYROLL DEDUCTION THEREOF
WHEREAS, the Borough of Englishtown currently provides temporary disability insurance to its employees through the New Jersey State Plan where the employee deduction is .50% and the municipal liability is .10%, and
WHEREAS, the State of New Jersey allows employers to privatize their temporary disability insurance benefit with a private insurance carrier provided that the benefits are in accordance with Chapter 21 of Title 43 of the New Jersey Temporary Disability Benefits Law, and
WHEREAS, the Borough of Englishtown has received a quote from Zurich Insurance providing a tax-free benefit to the employees and a cost saving benefit to the municipality, and
WHEREAS, more than fifty (50%) percent of the employees have consented and elected coverage through an approved private plan offered by Zurich Insurance, which said plan must be approved by the State of New Jersey.
NOW THEREFORE BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, that it hereby agrees to the establishment of a Private Plan for Temporary Disability Insurance Benefits with Zurich Insurance to be effective July 1, 2009 and hereby requests that said plan be sent to the State of New Jersey for the issuance of a Certificate of Approval and assignment of a private plan number.
BE IT FURTHER RESOLVED that the .50% employee payroll deduction for Temporary Disability Insurance Benefits be approved and continued as same.
Offered By: C/Rucker
Seconded By: C/Robilotti
A representative from Zurick Insurance was present to answer any questions.
Nays: None
Absent: C/Leonardis, C/Soden
BOROUGH OF ENGLISHTOWN
RESOLUTION NO. 2009-142
BE IT RESOLVED, by the Borough Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that
1. The applications having been found in order, all required certifications having been given and all required fees having been paid, it hereby authorizes the Municipal Clerk to issue the following alcoholic beverage licenses for the term of July 1, 2009 through June 30, 2010 provided that all renewals are consistent with prior licensing requisites:
Licensee License Number
|
Project Expeditors |
1312-33-003-011
|
|
John F. Carroll Columbian Club |
1312-31-005-001
|
|
Vrajadhish, Inc. Englishtown Liquors & Convenience |
1312-44-004-007 |
|
CER, Inc People’s Restaurant Contingent upon compliance of conditions as set forth in Resolution No. 2002-188. |
1312-33-002-006 |
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: None
BOROUGH OF ENGLISHTOWN
RESOLUTION NO. 2009-143
GRANTING APPROVAL FOR RAFFLE APPLICATION NO. RA 2009-01
WHEREAS, the Battleground Historical Society has applied to the Governing Body of the Borough of Englishtown for a raffle license for November 21, 2009; and
WHEREAS, the Battleground Historical Society has paid all the proper fees to the Borough of Englishtown and submitted the proper fees to be forwarded to the Legalized Games of Chance Control Commission; and
WHEREAS, the Mayor and Governing Body of the Borough of Englishtown finds that the Battleground Historical Society is a qualified applicant and the members of the Battleground Historical Society are designated to conduct games of chance and are of good moral character and said members have never been convicted of a crime to the best of the Council’s knowledge; and
WHEREAS, said games are to be conducted by the rules set forth by the Legalized Games of Chance Control Commission and the entire net proceeds are to be disposed of for a purpose permitted by the Raffle Licensing Law Act of 1954; and
WHEREAS, there is satisfactory proof that the Battleground Historical Society will not make payment for the conducting of the game or assisting therein, except to the extent allowed by law; and
WHEREAS, The Battleground Historical Society has stated that any rental to be paid for raffle equipment does conform to the schedule of authorized rentals prescribed by the rules of the Control Commission and the raffles equipment lessor, should there be one, has been approved by the Control Commission; and
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that Raffle Application No. RA2009-01 for the Battleground Historical Society be approved as required by N.J.A.C. 13:47-4.11 and forwarded to the Legal Games of Chance Control Commission as prescribed by N.J.A.C. 13:47-4.3 (b); and
BE IT FURTHER RESOLVED, that a copy of Raffle License RA2009-01 be forwarded by the Municipal Clerk to the Legalized Games of Chance Control Commission for their review and determination; and
BE IT FURTHER RESOLVED, on the fifteenth day after Raffle Application No. RA2009-01 has been forwarded to the Legalized Games of Chance Control Commission with no objections received, Raffle License No. RA2009-01 may be issued to the Battleground Historical Society and copies of said license shall be distributed to the Licensee, the Municipal Clerk, and the Borough of Englishtown Police Dept.
Offered By: C/Carr
Seconded By: C/Robilotti
Nays: None
Absent: C/Leonardis, C/Soden
RESOLUTION NO. 2009-144
EMERGENCY TEMPORARY APPROPRIATIONS
WHEREAS, an emergent condition has arisen with respect to the need for various operating expenses prior to the adoption of the 2009 Budget and no adequate provision has been made in the 2009 temporary budget for the aforesaid purposes, and
WHEREAS, N.J.S.A.40A:4-20 provides for the creation of an emergency temporary appropriation for said purpose; and
WHEREAS, the total emergency temporary appropriation resolutions adopted in the year 2009 pursuant to the provisions of Chapter 96, P.L.1951 (N.J.S.A.40A:4-20) including this resolution total $814,063.00
NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, in the County of Monmouth, State of New Jersey, (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with the provisions of N.J.S.A. 40A-20:
1. Emergency temporary appropriations be and the same is hereby made in the amount of $432,800.00 as per attached sheet.
2. Said emergency temporary appropriations will be provided for in the 2009 budgets.
3. That one certified copy of this resolution be filed with the Director,
Division of Local Government Services.
Offered By: C/Robilotti
Seconded By: C/Rucker
Nays: None
Abstain: None
Absent: C/Leonardis, C/Soden
RESOLUTION NO. 2009-145
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS
WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and
WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved requisitions amounting to the sum of $8096.79
are hereby authorized to be processed into purchase orders on June 24, 2009.
2. The Borough Clerk is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis, C/Soden
RESOLUTION NO. 2009-146
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE PAYMENT OF BOROUGH BILLS
WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $122,264.30
are hereby authorized to be paid on June 24, 2009.
2. The Borough Clerk is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis, C/Soden
Public Portion
Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.
There being no further questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Robilotti. Passed unanimously.
Executive Session
There is no executive session this evening.
Adjournment
There being no further business a motion to adjourn was offered by C/Robilotti and seconded by C/Rucker. Passed unanimously.
The time being 8:21 P.M.
___September 9, 2009______ ________________________
Approved by Governing Body Municipal Clerk