** AGENDA **
July 8, 2009
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Meeting Workshop
· COAH Third Round
· Draft Ordinance “Alarm Systems”
5. Approval of Minutes - April 22, 2009
6. Borough Engineer’s Monthly Report – July 2009
7. Committee Reports
8. Correspondence
9. Borough Administrator/CFO Report
10. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
11. Old Business:
A. Resolution No. 2009-140 - Tabled at the June 24th mtg.
Authorization of Services Over $800
Police Dept. – Annual Laptop Software Maintenance Contract
12. New Business:
A. Ordinance No. 2009-10 – First Reading & Introduction
Repealing & Replacing Chapter 2.76 of the Code of the Borough
Of Englishtown Entitled “Flood Damage Prevention”
Authorizing Police Dept. use of the East Brunswick Police Training Facility
Regional Feasibility Grant Study
Authorization of Services Over $800
2009 Animal Control Services
E. Resolution No. 2009-150
Authorization of Services Over $800
Remove & Replace Manhole Covers on Wilson Avenue
Authorization of Services Over $800
Repair of Water Leak on Harrison Avenue
G. Resolution No. 2009-152
Authorization of Services Over $800
Repair of Water Leak on Wood Avenue
H. Resolution No. 2009-153
Authorizing Approval of Department Requisitions
I. Resolution No. 2009-154
Authorizing Payment of Borough Bills
13. Tax Collector’s Report –May 2009
14. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
15. Executive Session
16. Adjournment
The meeting was called to order by Mayor Reynolds at 7:30 p.m.
Roll Call: Present: C/Carr, C/Cooke, C/Robilotti, C/Rucker
Absent: C/Leonardis
Also present were Peter Gorbatuk, Municipal Clerk, Laurie Finger, Borough Administrator and Joseph Youssouf, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
COAH Third Round
Darlene Jay of Maser Consulting was present to address any questions or concerns regarding the Borough of Englishtown’s COAH Third Round.
Laurie Finger states she has one correction on pg. 6, to replace alarm administrator with Chief of Police. Mayor Reynolds adds the first reading and introduction to tonight’s agenda.
There being no corrections, deletions or additions, a motion to approve the Minutes of April 22, 2009 was offered by C/Robilotti and seconded by C/Carr. Passed on the following roll call:
Roll Call: Ayes: C/Carr, C/Cooke, C/Robilotti, C/Rucker
Nayes: None
Absent: C/Leonardis
Abstain: None
Councilwoman Leonardis was not present. Nothing was reported.
Councilwoman Cooke has nothing to report this evening.
Administration, Finance & Personnel/Public Safety
Councilwoman Carr reports:
· Happy to see forestry plan has been completed.
Councilman Rucker reports:
· Complaints have been increasing regarding heavy truck traffic on Pine St., Center St. and Harrison Avenue. Feels truck route should be further looked into and enforced.
Laurie Finger has nothing to report this evening.
Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.
There being no questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Carr. Passed unanimously.
RESOLUTION NO. 2009-140
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Police Dept. – Annual Laptop Software Maintenance Contract - $1,804.00
Purchased From:
Information Management Corp.
P.O. Box 671609
Dallas, TX 75267-1609
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Robilotti
Seconded By: C/Cooke
Laurie Finger updates Mayor and Council on her discussion with Chief Niziolek regarding this resolution and addresses their previously stated questions.
Nays: None
Abstain: None
Absent: C/Leonardis
New Business
OF THE CODE OF THE BOROUGH OF ENGLISHTOWN
ENTITLED “FLOOD DAMAGE PREVENTION”
The purpose of this Ordinance is to revise the Borough’s current Flood Damage Prevention Ordinance per the Federal Emergency Management Agency (FEMA), which will allow the Borough to continue participation in the National Flood Insurance Program (NFIP).
Offered By: C/Carr
Seconded By: C/Robilotti
Roll Call: Ayes: C/Carr, C/Cooke, C/Robilotti, C/Rucker
Abstain: None
Absent: C/Leonardis
Peter Gorbatuk, Municipal Clerk states this Ordinance will be further considered for final passage after a Public Hearing which will be held at the July 22, 2009 council meeting.
BOROUGH OF ENGLISHTOWN
AND AUTHORIZING SIGNING OF AGREEMENT
WHEREAS, the Englishtown Police Department will be using the East Brunswick Police Training Facility; and
WHEREAS, the cost of using said facility will be $15.00 per hour per officer with a minimum of two (2) hours.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby indemnifies and saves and holds harmless the Township of East Brunswick and its agents and Employees against any and all actions, claims, proceedings, demands, or losses, incurred as a result of any accident, injury or damage whatsoever, however caused to any person(s) or to the property of any person(s) from or out of Englishtown Borough Police Department's use of the East Brunswick Police Training Facility, inclusive of any instruction and training activities that are conducted on the premises, and to further indemnify East Brunswick against all costs, fees, expenses, judgments and liabilities incurred in or about any such claim or any action or proceeding on it.
Offered By: C/Carr
Seconded By: C/Robilotti
Roll Call: Ayes: C/Carr, C/Cooke, C/Robilotti, C/Cooke
Nays: None
Abstain: None
Absent: C/Leonardis
FOR A REGIONAL FEASIBILITY STUDY GRANT
WHEREAS, the Governing Body of the Township of Marlboro as Lead Municipality and the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, have agreed to apply for a SHARE (Sharing Available Resources Efficiently) Regional Feasibility Grant through the State of New Jersey Local SHARE Program in the amount of $417,831.00; and,
WHEREAS, Township of Marlboro has agreed to be the lead agency in this endeavor; and
WHEREAS, the Governing Body of the Township of Marlboro is acknowledging and accepting the responsibility of acting as applicant for this grant on behalf of the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Englishtown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, and
WHEREAS, the State of New Jersey has made SHARE grants available to assist local units study, develop and implement new shared and regional services; and
WHEREAS, the purpose of this grant is to promote shared services between our local units through the sharing of solid waste and recycling collection services that would be beneficial to all local units. This would include things such as technological advances, different methods of solid waste removal, waste flow analysis and data retrieval.
NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, that the Borough of Englishtown does hereby join with the Township of Aberdeen, City of Asbury Park, Borough of Atlantic Highlands, Borough of Bradley Beach, Township of Colts Neck, Borough of Eatontown, Borough of Freehold, Township of Freehold, Township of Hazlet, Borough of Highlands, Township of Holmdel, Borough of Keyport, Borough of Lake Como, Borough of Little Silver, City of Long Branch, Township of Manalapan, Township of Marlboro as Lead Municipality, Borough of Matawan, Township of Middletown, Borough of Monmouth Beach, Borough of Neptune City, Township of Ocean, Borough of Oceanport, Borough of Roosevelt, Borough of Sea Bright, Borough of Sea Girt, Borough of Shrewsbury, Township of Shrewsbury, Borough of Spring Lake Heights, Borough of Tinton Falls, Borough of Union Beach, and the Township of Wall, in applying for a grant for the purpose of a feasibility study.
Offered By: C/Robilotti
Seconded By: C/Cooke
Nays: None
Abstain: None
Absent: C/Leonardis
RESOLUTION NO. 2009-149
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
2009 Animal Control Services - $2,250.00
Purchased From:
Upper Freehold Township
314 Route 539
P.O. Box 89
Cream Ridge, N.J. 08514
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Robilotti
Seconded By: C/Rucker
Nays: None
Abstain: None
Absent: C/Leonardis
RESOLUTION NO. 2009-150
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Remove & Replace Existing Manhole Covers on Wilson Avenue - $2,200.00
Purchased From:
Brenner Drainage & Excavation, Inc.
205 Dey Grove Road
Monroe Twp., N.J. 08831
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Robilotti
Seconded By: C/Rucker
Nays: None
Abstain: None
Absent: C/Leonardis
RESOLUTION NO. 2009-151
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Repair of Water Leak on Harrison Avenue - $2,935.00
Purchased From:
Brenner Drainage & Excavation, Inc.
205 Dey Grove Road
Monroe Twp., N.J. 08831
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Robilotti
Seconded By: C/Rucker
Nays: None
Abstain: None
Absent: C/Leonardis
RESOLUTION NO. 2009-152
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Repair of Water Leak on Wood Avenue - $3,314.40
Purchased From:
Brenner Drainage & Excavation, Inc.
205 Dey Grove Road
Monroe Twp., N.J. 08831
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis
RESOLUTION NO. 2009-153
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS
WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and
WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved requisitions amounting to the sum of $16,764.22
are hereby authorized to be processed into purchase orders on July 8, 2009.
2. The Borough Clerk is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.
Offered By: C/Rucker
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis
BOROUGH OF ENGLISHTOWN
RESOLUTION NO. 2009-154
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE PAYMENT OF BOROUGH BILLS
WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $149,912.64
are hereby authorized to be paid on July 8, 2009.
2. The Borough Clerk is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.
Offered By: C/Carr
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis
At this time Mayor Reynolds adds Resolution No. 2009-155 and Resolution 2009-156 to this evenings agenda.
RESOLUTION NO. 2009-155
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Repair & Reconfiguration of Police Dept. Computer Server &
Installation of two (2) new hard drives - $1,966.75
Purchased From:
TK1 Solutions
139 William Street
Suite C
South River, N.J. 08882
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Carr
Seconded By: C/Robilotti
Nays: None
Abstain: None
Absent: C/Leonardis
BOROUGH OF ENGLISHTOWN UNIFIED PLANNING/ZONING BOARD
WHEREAS, N.J.S.A. 40: 55d-23 allows the Governing Body to appoint one of its members to the Unified Planning/Zoning Board; and
WHEREAS, the Borough of Englishtown Unified Planning/Zoning Board has a vacancy in the Class III seat due to the recent resignation of Councilman Harry Soden; and
WHEREAS, it is the wishes of the Governing Body to fill said vacancy; and
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that Councilman Rudy Rucker be appointed a Class III member of the Borough Of Englishtown Unified Planning/Zoning Board to fill the remainder of the unexpired one year term ending December 31, 2009.
BE IT FURTHER RESOLVED, that a certified copy of this Resolution be given to the Borough of Englishtown Unified Planning/Zoning Board Secretary and Councilman Rudy Rucker.
Offered by: C/Carr
Seconded by: C/Robilotti
Roll Call: Ayes: C/Cooke, C/Leonardis, C/Robilotti
Nays: None
Absent: C/Leonardis
Abstain: C/Rucker
Tax Collector’s Report
2009 Taxes $701,219.10
Cost of Sale 274.55
Returned Chck Fee 25.00
Total Net $701,518.65
Public Portion
Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.
There being no questions or comments, a motion to close the public portion was offered by C/Rucker and seconded by C/Carr. Passed unanimously.
At this time Mayor Reynolds adds Ordinance No. 2009-11 First Reading & Introduction to the agenda.
ORDINANCE NO. 2009-11
THE CODE OF THE BOROUGH OF ENGLISHTOWN
ESTABLISHING CHAPTER 2.133 ENTITLED “ALARM SYSTEMS”
Offered By: C/Robilotti
Seconded By: C/Cooke
Roll Call: Ayes: C/Carr, C/Cooke, C/Robilotti, C/Rucker
Abstain: None
Absent:C/Leonardis
Peter Gorbatuk states the Public Hearing and Adoption on Ordinance No. 2009-11 will be held at the July 22, 2009 council meeting.
Executive Session
There is no executive session this evening.
Adjournment
There being no further business a motion to adjourn was offered by C/Robilotti, seconded by C/Rucker. Passed unanimously.
The time being 8:35 P.M.
____September 23, 2009____ ________________________
Approved by Governing Body Municipal Clerk