** AGENDA **

June 25, 2008

7:30 P.M.

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

1.        Meeting Called to Order and Roll Call

2.        Statement of Compliance with Sunshine Law

3.                  Moment of Silence and Salute to the Flag

4.          Approval of Minutes – May 14, 2008   

5.          Committee Reports

6.                  Correspondence

   7.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

    8.        New Business

A.         Resolution No. 2008-125

                        Authorizing Renewal of 2008-2009 Alcoholic Beverage Licenses

B.         Resolution No. 2008-126

            Appointment of Municipal Court Administrator

C.        Resolution No. 2008-127

Authorization of Services Over $800 

Water Dept.- Leak Detection

D.        Resolution No. 2008-128

Emergency Temporary Appropriations                        

E.         Resolution No. 2008-129

                        Authorizing Approval of Department Requisitions

            F.        Resolution No. 2008-130

                        Authorizing Payment of Borough Bills

 9.            Tax Collector’s Report – May 2008   

10.       Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

            11.       Executive Session

12.              Adjournment

The meeting was called to order by Mayor Reynolds at 7:30 P.M.

Roll Call:  Present:            C/Soden, C/Simon, C/Robilotti, C/Cooke

                  Absent:          C/Carr, C/Leonardis

Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

There was a moment of silence and salute to the flag.

Approval of Minutes –

There being no corrections, deletions or additions, a motion to approve the Minutes of May 14, 2008 was offered by C/Soden and seconded by C/Simon.  Passed on the following roll call:

Roll Call:         Ayes:            C/Soden, C/Simon, C/Robilotti, C/Cooke

                      Nayes:          None

                     Absent:          C/Carr, C/Leonardis

                    Abstain:          None

 Committee Reports

Administration, Finance & Personnel

Councilwoman Leonardis was not in attendance; nothing was reported.

Code Enforcement, Public Health, Welfare & Public Events

Councilwoman Cooke reports:

• Inspector’s report for Fire & Code and CCO report from John Marini, Housing Inspector are available for anyone to view.

Public Safety

Councilwoman Robilotti reports:

• Police Activity Report for June 9^th thru 22^nd total calls including motor vehicle were 363.  Overtime hours for arrest, investigation, DUI totaled 3 hours. Coverage for illness, vacation and personal time totaled 14 hours, court totaled 22.5 hours and training 14.5 hours.
• Received comments from neighbors that our DPW trucks need to be cleaned and on one of them there was an expired inspection sticker.
• During Court night can we make sure there is coffee in the kitchen for Court personnel?

Public Utilities

Councilman Soden had nothing to report:

Public Buildings & Grounds

Councilwoman Carr was not in attendance; nothing was reported.

Legislative, Insurance & Licenses

Councilman Simon reports:

·      We had over 40 people attend free rabies clinic, everything went smoothly.

Correspondence

Peter Gorbatuk, Acting Municipal Clerk

·      Received a call that Ed Miller, Code Enforcement Officer is in CentraState Hospital and is doing well.

·      Received correspondence from The Monmouth County Board of Chosen Freeholders and Monmouth County Department of Human Services regarding Crime Prevention Leadership Breakfast II, which will be held Friday, July 18^th from 8:30am – 11:00am at Brookdale Community College.  Please let me know if anyone wishes to attend.

·      Received correspondence from Michael Athanino addressed to Mayor and. Council requesting permission to set up a hotdog cart at 5 South Main Street on Fridays, Saturdays and Sundays from 11:00am – 6:00pm.  He was granted permission to use parking lot from property owner. 

Mayor Reynolds and Council will discuss and get back to Peter Gorbatuk, Acting Municipal Clerk on granting permission to set up hotdog cart.

Public Portion – Agenda Items

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

Kathleen Heath, Victory Drive

• Questioned when People’s alcoholic beverage license was up for renewal?
• Would like Mayor and Council to resend Peoples a copy of Resolution to remind them that their employees are not to park on residential streets.

Mayor Reynolds states liquor license renewals are on tonight’s agenda.

Daniel Mozelin, 8 Harrison Avenue

• Had questions on 3^rd quarter property tax estimate.

There being no further questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Robilotti.  Passed unanimously.

New Business

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-125

AUTHORIZING RENEWAL OF THE BOROUGH OF ENGLISHTOWN’S ALCOHOLIC BEVERAGE LICENSES FOR 2008-2009

BE IT RESOLVED, by the Borough Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that

1.      The applications having been found in order, all required certifications having been given and all required fees having been paid, it hereby authorizes the Acting Municipal Clerk to issue the following alcoholic beverage licenses for the term of July 1, 2008 through June 30, 2009 provided that all renewals are consistent with prior licensing requisites:

                Licensee License Number

Offered By:                  C/Soden

Seconded By:               C/Robilotti

Roll Call:   Ayes:          C/Soden, C/Simon, C/Robilotti, C/Cooke

                   Nays:        None

               Abstain:        None   

    Absent:        C/Carr, C/Leonardis

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-126

APPOINTMENT OF MUNICIPAL COURT ADMINISTRATOR

            WHEREAS, effective May 1, 2008 a vacancy occurred within the Borough of Englishtown for the position of Municipal Court Administrator; and

            WHEREAS, it is the wishes of the Governing Body to fill said position; and

            WHEREAS, it is the recommendation of the Administration, Finance and Personnel Committee in conjunction with Judge Newman and the Monmouth County Vicinage to appoint Rosemary O’Donnell of Manalapan, N.J.

            NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows:

1. That Rosemary O’Donnell is hereby appointed as Municipal Court Administrator for the Borough of Englishtown, effective June 30, 2008.

2. That said position shall be full time, thirty five (35) hours per week, Monday – Friday 8:00 a.m. – 4:00 p.m. paid at $42,000 annually, payable bi-weekly per the salary ordinance.

3. Said appointment is contingent upon passing a criminal background check and shall have a ninety (90) day probation period commencing September 28, 2008, at which time work performance shall be evaluated by Judge Newman.

BE IT FURTHER RESOLVED that a certified true copy of this resolution be forwarded to the Borough's Chief Financial Officer, Superior Court of New Jersey Monmouth County Vincinage,  Rosemary O’Donnell, and Judge Newman.

Offered by:                          C/Soden

Seconded by:                      C/Robilotti

Roll Call:  Ayes:                C/Soden, C/Simon, C/Robilotti, C/Cooke

                 Nays:                 None

               Absent:                C/Carr, C/Leonardis

              Abstain:                None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-127

AUTHORIZATION OF SERVICES OVER $800

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

Water Dept. – Leak Detection - $1,095.00

Purchased From:

Utility Survey Corp.

101 Shore Drive

New Windsor, N.Y 12553

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

Offered by:                          C/Soden

Seconded by:                      C/Robilotti

Roll Call:  Ayes:                C/Soden, C/Simon, C/Robilotti, C/Cooke

                 Nays:                None

               Absent:                C/Carr, C/Leonardis

              Abstain:                None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-128

EMERGENCY TEMPORARY APPROPRIATIONS

WHEREAS, an emergent condition has arisen with respect to the need for various operating expenses prior to the adoption of the 2008 Budget and no adequate provision has been made in the 2008 temporary budget for the aforesaid purposes, and

WHEREAS, N.J.S.A.40A:4-20 provides for the creation of an emergency temporary appropriation for said purpose; and

WHEREAS, the total emergency temporary appropriation resolutions adopted in the year 2008 pursuant to the provisions of Chapter 96, P.L.1951 (N.J.S.A.40A:4-20) including this resolution total $829,509.00

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Englishtown, in the County of Monmouth, State of New Jersey, (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with the provisions of N.J.S.A. 40A-20:

1.  Emergency temporary appropriations be and the same is hereby made in the amount of $355,820.00 as per attached sheets.

2.  Said emergency temporary appropriations will be provided for in the 2008 budget.

3.      That one certified copy of this resolution be filed with the Director,

   Division of Local Government Services.

Offered by:                          C/Soden

Seconded by:                      C/Robilotti

Roll Call:  Ayes:                C/Soden, C/Simon, C/Robilotti, C/Cooke

                 Nays:                 None

               Absent:                C/Carr, C/Leonardis

              Abstain:                None

 BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-129

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

1.      The said approved requisitions amounting to the sum of $3,184.83

 are hereby authorized to be processed into purchase orders on June 25, 2008.

2.        The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

Offered by:                        C/Robilotti

Seconded by:                     C/Simon

Roll Call:  Ayes:                C/Soden, C/Simon, C/Robilotti, C/Cooke

                 Nays:                 None

               Absent:                C/Carr, C/Leonardis

              Abstain:                None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-130

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

1.      The said approved vouchers amounting to the sum of $132,220.62

                   are hereby authorized to be paid on June 25, 2008.

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

Offered by:                          C/Soden

Seconded by:                      C/Robilotti

Roll Call:  Ayes:                  C/Soden, C/Simon, C/Robilotti, C/Cooke

                 Nays:                 None

               Absent:                C/Carr, C/Leonardis

              Abstain:                None

Tax Collectors Report                        Month of May, 2008

                                                            Taxes, 2008                $615,003.97

                                                            Taxes, 2007                $    8,600.76

                                                            Interest                        $    1,269.33

                                                               Total Net                  $623,874.06

Public Portion

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Robilotti.   Passed unanimously.

Executive Session

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, contracts; and

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

Offered By:         C/Simon

Seconded By:      C/Soden

Roll Call:   Ayes:            C/Soden, C/Simon, C/Robilotti, C/Cooke

                   Nays:          None

                Absent:          C/Carr, C/Leonardis

               Abstain:           None

The time being 7:47 P.M.

There being no further business in Executive Session, a motion to return to open session was offered by  C/Soden, seconded by C/Robilotti. Passed unanimously.

The time being  8:39 P.M.

Laurie Finger, Borough Administrator

• Received a fax yesterday that the State budget was adopted by two houses; we are now waiting for Governor’s signature. Originally our total state aid number received in last years budget was $242,000.00.  With restored aid we will be receiving $183,000.00 in this years budget. Which is a loss of $60,000.00 in revenue. 

Discussion between Mayor Reynolds, Council and Laurie Finger, Borough Administrator continue.

Laurie Finger, Borough Administrator

·        My concern is that the number that was budgeted for interest income anticipated revenue would not be met.

C/Soden

·        Are you pursuing other banks?

Laurie Finger, Borough Administrator

·        Yes I have sent proposals to 6 banks in the area and only two responded, Commerce and PNC.

Discussion continued between Mayor Reynolds, Council and Laurie Finger, Borough Administrator.

Mayor Reynolds and Council unanimously decided against hotdog stand at 5 South Main Street parking lot.

Adjournment

There being no further business a motion to adjourn was offered by C/Soden, seconded by C/Robilotti. Passed unanimously.

The time being 8:52 P.M.

_____August 13, 2008______                                          ________________________

Approved by Governing Body                                          Acting Municipal Clerk