** AGENDA **
January 9, 2008
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Award Presentation:
· Volunteer Appreciation
5. Discussion Items:
· Appointment of 2008 Borough Engineer
· 2008 Budget Workshop Meetings
· 2008 D.O.T. Grant – Victory Drive
6. Executive Session
· RICE Notice – Richard Guffanti, DPW Supervisor
Re: OSHA Report
7. Approval of Minutes – November 28, 2007
8. Committee Reports
9. Correspondence
10. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
11. Old Business:
Establishing Rules of Conduct
12. New Business:
A. Resolution No. 2008-040
Authorizing Emergency Purchases by Dept. Heads up to $100.00 with B.A. Approval
Authorizing Change Order No. 1 and Final
Void Grouting Project – Main St./Water St.
Authorizing Encumbrance of Funds Over $800.
Police Dept – Light & Safety Package For New Police Car
Authorizing Purchases Over $800.
Police Dept. – Mounting of New Electronics
Authorizing Purchases Over $800.
NJ SDAT Services
Authorizing Purchases Over $800.
Planning/Zoning Board – Land Use Training
G. Resolution No. 2008-046
Authorizing Purchases Over $800.
Computer Software Maintenance
H. Resolution No. 2008-047
Authorizing Purchases Over $800.
Water Dept. – Repair of Cast Iron Pipe
I. Resolution No. 2008-048
Authorizing Approval of Department Requisitions
J. Resolution No. 2008-049
Authorizing Payment of Borough Bills
13. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
14. Executive Session
15. Adjournment
The meeting was called to order by Mayor Reynolds at 7:30 P.M.
Roll Call: Present: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Absent: C/Robilotti
Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
Award Presentation – Volunteer Appreciation
Councilwoman Cooke presents the Volunteer Appreciation Award to Christine Robbins, Liz Canario, Anne Marie Lutz, Joanne Cristiano and Leona Sperling.
Mayor Reynolds requests Item No. 5 Discussion Items on Agenda be moved to later in the meeting move on to No. 6. Executive Session.
Executive Session
Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel; and
Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour, 4)There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.
Offered By: C/Soden
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, S/Simon, C/Carr, C/Leonardis, C/Cooke
Nays: None
Absent: C/Robilotti
Abstain: None
The time being 7:35 P.M.
There being no further business in Executive Session, a motion to return to open session was offered by C/Simon, seconded by C/Soden. Passed unanimously.
The time being 7:55 P.M.
There being no corrections, deletions or additions, a motion to approve the Minutes of November 28, 2007 was offered by C/Soden and seconded by C/Carr. Passed on the following roll call:
Roll Call: Ayes: C/Soden, S/Simon, C/Carr, C/Leonardis
Nayes: None
Absent: C/Robilotti
Abstain: C/Cooke
· Spoke with Peter Gorbatuk, Acting Municipal Clerk and Laurie Finger, Borough Administrator and we will continue working on Personnel Policy.
C/Soden
· Personally thanked each member of the Planning Board of Englishtown that attended the 8 hour class on Saturday and advised that everyone passed the required exam.
· By Advanced Forms on Park Avenue there was a sewer problem in the middle of the road. Until it is fixed a Johnny on the Spot was ordered for their place of business.
· OSHA update in the plant has been completed as of today. There are no violations that I am aware of. In future we would like to put new vent system for the new lime system; this will be brought to the budget meeting.
C/Carr
C/Simon
Mayor Reynolds asks Peter Gorbatuk, Acting Municipal Clerk to contact them to inquire what they would like to discuss.
Peter Gorbatuk, Acting Municipal Clerk
Mayor Reynolds states that March 12th is good.
Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.
There being no further questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Simon. Passed unanimously.
RESOLUTION NO. 2008-019
FOR BOROUGH OF ENGLISHTOWN COUNCIL MEETINGS
WHEREAS, there is a need to establish rules of conduct for Borough meetings.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Englishtown that Borough Council meetings will be conducted using simple principles of parliamentary procedure.
Seconded By: C/Leonardis
Mayor Reynolds, Stuart Moskovitz, Borough Attorney and Council discuss Parliamentary procedure versus Roberts Rules.
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: C/Robilotti
Absent: None
New Business
BOROUGH OF ENGLISHTOWN
RESOLUTION NO. 2008-040
UP TO $100.00 WITH B.A. APPROVAL
WHEREAS, the Council of the Borough of Englishtown, having determined that it wished to maintain better control over purchases, resolved that all proposed purchases be presented in requisition form for approval prior to expenditure;
WHEREAS, it has since become apparent that there are certain emergency purchases that prudence dictates be made without waiting for requisition approval: and
WHEREAS, the Council is desirous of putting in place a procedure whereby certain purchases can be made as required without prior requisition approval by the Council:
NOW, THEREFORE, BE IT RESOLVED by the Englishtown Borough Council that the Borough Administrator shall be given authority to approve purchases of $100.00 or less at her discretion without processing the purchase through the requisition approval process.
BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided by the Acting Borough Clerk to the Borough Administrator and Chief Financial Officer.
Offered By: C/Simon
Seconded By C/Leonardis
Laurie Finger, Borough Administrator
Nays: None
Abstain: None
Absent: C/Robilotti
BOROUGH OF ENGLISHTOWN
RESOLUTION NO. 2008-041
VOID GROUTING – MAIN STREET/WATER STREET
WHEREAS, the Borough of Englishtown had previously awarded a contract (by Resolution 2007-175) for a compaction grouting on Main Street/Water Street to MS Lumbee Contractors, Baltimore, Md., in the Total Amount of $24,600.00; and
WHEREAS, MS Lumbee Contractors, has submitted a change Order #1 resulting in an adjusted contract price of $14,008.00 or a decrease of $10,592.00 under the original contract price; and
WHEREAS, the Local Public Contracts Law Rules, specifically N.J.A.C. 5:30-11.3, provided that the Governing Body may issue change orders.
NOW, THEREFORE, BE IT RESOLVED, that the Borough of Englishtown does hereby authorize Change Order #1 reducing the original amount of the contract by $10,592.00 to $14,008.00 awarded to MS Lumbee Contractors, for the 2007 Void Grouting Project.
BE IT FURTHER RESOLVED that a certified true copy of this resolution be forwarded to the Borough’s Chief Financial Officer and Borough Engineer.
Offered By: C/Soden
Seconded By C/Carr
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-042
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Police Dept. – Light & Safety Package - New Police Car - $9,000.00
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Carr
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-043
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Police Dept.- Mounting of New Electronics - $1,050.00
Purchased From:
Quality Communications
1985 Swarthmore Avenue
Suite 4
Lakewood, N.J. 08701
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Carr
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-044
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
American Institute of Architects – NJ SDAT Services - $5,000.00
Purchased From:
The American Institute of Architects
P.O. Box 64146
Baltimore, Md 21264-4146
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Carr
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-045
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Planning/Zoning Board – Land Use Training Class - $880.00
Purchased From:
Rutgers State University
33 Livingston Avenue
Suite 200
New Brunswick, N.J. 08901-1979
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Soden
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-046
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Computer Software Maintenance - $8,855.00
Purchased From:
Edmunds & Associates
301-A Tilton Road
Northfield, N.J. 08225
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Soden
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-047
WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:
Water Dept.- Repair of Cast Iron Pipe - $3,723.42
Purchased From:
E. Sambol Corporation
1033 North Maple Avenue
Toms River, N.J. 08754
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered By: C/Soden
Seconded By C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
BOROUGH OF ENGLISHTOWN
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS
WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and
WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved requisitions amounting to the sum of $31,121.31 are hereby authorized to be processed into purchase orders on January 9, 2008.
2. The Borough Clerk be and is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.
Offered By: C/Simon
Seconded By C/Carr
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
RESOLUTION NO. 2008-049
COUNTY OF MONMOUTH, STATE OF NEW JERSEY
AUTHORIZING THE PAYMENT OF BOROUGH BILLS
WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $153,385.62
are hereby authorized to be paid on January 9, 2008.
2. The Borough Clerk is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.
Offered By: C/Simon
Seconded By C/Carr
Roll Call: Ayes: C/Soden, C/Simon, C/Carr, C/Cooke, C/Leonardis
Nays: None
Abstain: None
Absent: C/Robilotti
Public Portion
Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.
There being no questions or comments, a motion to close the public portion was offered by C/Simon and seconded by C/Carr. Passed unanimously.
Mayor Reynolds asks how do we want to proceed with the appointment of Borough Engineer? Do we want to do a wider search and invite them back for interviews selectively by Council? We have two options one is to appoint engineer we appointed at the Reorganization Meeting, and the other is to retain Maser to cover us until we decide on an engineer and go out again for RFPS.
Mayor Reynolds and Council unanimously decide to call back RFPS from last time. Do another search, set up interviews for 15 minutes each and limit to five or six interviews.
Mayor Reynolds states that we need to set up workshop meetings for the budget. When is the first Saturday that we can get together?
Mayor Reynolds and Council unanimously decide on Saturday, January 26th at 8:30 a.m. refreshments, meeting to start at 9:00 a.m.
C/Cooke
Christine Robbins, Deputy Municipal Clerk
C/Cooke
Stuart Moskovitz, Borough Attorney
Discussion continues between Mayor Reynolds, Council, Stuart Moskovitz, Borough Attorney and Christine Robbins, Deputy Municipal Clerk.
Mayor Reynolds and Council unanimously decide to have workshop first meeting of every month with regular public meeting to follow. This will be added to our Website but does not have to be readvertised.
Mayor Reynolds stated that the 2008 D.O.T. Grant-Victory Drive was turned down. If we want to proceed we will have to look into long term bonding.
C/Soden
C/Carr
C/Soden
Mayor Reynolds states this year 835 applications totaling more than two hundred and thirty seven million dollars, which the state gave out seventy eight point seventy five million. We are not going to do Victory unless we can actually put it into our budget and bond for it to be done.
Mayor Reynolds states we will move D.O.T. Grant discussion to budget meeting.
Laurie Finger, Borough Administrator
Executive Session
follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and
Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of two items of litigation one involving Liberty Manor and one involving Englishtown Antiques ; and
Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A.10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour, 4)There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.
Offered By: C/Soden
Seconded By: C/Leonardis
Roll Call: Ayes: C/Soden, S/Simon, C/Carr, C/Leonardis, C/Cooke
Nays: None
Absent: C/Robilotti
Abstain: None
The time being 9:20 P.M.
There being no further business in Executive Session, a motion to return to open session was offered by C/Carr, seconded by C/Cooke. Passed unanimously.
The time being 9:27 P.M.
Adjournment
There being no further business a motion to adjourn was offered by C/Carr, seconded by C/Cooke. Passed unanimously.
The time being 9:28 P.M.
February 27, 2008
Approved by Governing Body