** AGENDA **

February 13, 2008

7:30 P.M.

Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.

1.        Meeting Called to Order and Roll Call

2.        Statement of Compliance with Sunshine Law

3.                  Moment of Silence and Salute to the Flag

4.                  Approval of Minutes  - Reorganization Meeting, January 3, 2008

5          Committee Reports

6.         Correspondence

7.         Open Public Portion/Limited to Agenda Items Only

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

8.         New Business:

A.                 Resolution No. 2008-056

Authorizing Change Order No.1

Curb & Sidewalk Reconstruction – Hamilton St. & Irving Pl.

B.                 Resolution No. 2008-057

2008 Temporary Operating Budget

C.                 Resolution No. 2008-058

Authorizing Services Over $800

Water Dept. – Installation of Lime Tank & Mixer

D.                 Resolution No. 2008-059

Authorizing Borough Purchases Over $800

Water Dept. – 20 Amco Water Meters

E.                  Resolution No. 2008-060

Authorizing Approval of Department Requisitions

F.            Resolution No. 2008-061

Authorizing Payment of Borough Bills

12.            Public Portion

Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion.  Any and all situations regarding Borough Personnel, when names are implies or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.

            13.            Executive Session

·        2008 Borough Engineer Interviews

            14.            Adjournment

Also present were Peter Gorbatuk, Acting Municipal Clerk, Laurie Finger, Borough Administrator and Stuart J. Moskovitz, Borough Attorney.

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.

There was a moment of silence and salute to the flag.

Approval of Minutes –

There being no corrections, deletions or additions, a motion to approve the Reorganization Minutes of  January 3, 2008 was offered by C/Soden and seconded by C/Robilotti.  Passed on the following roll call:

Roll Call:        Ayes:            C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis    

                      Nayes:          None

                     Absent:          None

                    Abstain:          None

Committee Reports

C/Leonardis

·        Employee Handbook finished and will be ready for Stuart Moskovitz, Borough Attorney to review before the next Council Meeting.  A draft for Council to review will be ready by mid March.

·        Would like to discuss Record retention issues at next Council Meeting.

C/Cooke

•  Received Inspection report from Ed Miller Fire Sub Code Official if anyone would like to review.  Hours worked for the month of January were 96.5.  Mr. Miller is scheduled for 4 hours a week and most have been 96 hours a month.  Would like to meet with Council to discuss increasing hours .
• Fall Festival scheduled for October 18^th this year.  There are no other events in Monmouth County scheduled and hopefully we can pick up more vendors.  We added $63.21 to the requisition list for new vendor applications.
• There will be a meeting at The Village Inn on February 22^nd at 7:30 p.m. on ways the Indians viewed Route 537.

C/Robilotti

• Attended a meeting on Saturday, February 9^th at the Middletown Art Center with Congressman Rush Holt. It was brought to my attention that he emailed a form to all the Mayors about funding needs.  I asked him if The Village Inn would qualify for funding and he said yes. Can Peter Gorbatuk, Acting Municipal Clerk give me the application to fill out for The Village Inn.

• We had a safety meeting on Sunday, February 10^th with Chief Niziolek and a PBA Representative.  One of the primary concerns that the Police Department had were new guns. I was able to use money from PBA Trust to purchase new guns with a larger caliber for the Police department at a total cost of $2,119.50 with  new holsters at $252.50 for a total cost of $3,272.00.

Mayor Reynolds asked if the Police will have to be re-qualified for that weapon?

C/Robilotti

• Yes, they will have the guns in time for spring qualifications and would need resolution done in time for that.

Mayor Reynolds asks if there are any restrictions on their funds?

C/Robilotti

• Chief Niziolek checked with the prosecutor’s office and money can be used for this purpose.

• Police Activity Report was 521 total calls, motor vehicle stops 186, 12 hours overtime to cover shifts for illnesses, vacation, 5 hours for arrests and DWI’s and 15 hours for court. Copies are available.

• To date Court has taken in $21, 019.22

 C/Soden

• Nothing at this time.

C/Carr

• Would like to set up a meeting with Transit Department, County, Donna Drewes and Mayor Reynolds to discuss adding additional bus stops in Englishtown.

Mayor states he is available on Wednesday, March 5^th.

C/Carr

• Would like to discuss issues regarding sharing parking lot with The Assembly of God in Executive Session. Contacted the Insurance Company who stated it is totally viable putting a rider on parking lot.  Preferred Englishtown snowplow the lot for liability purposes.
• E-mailed Council a Start To End Task Sheet, which was filled out by all Public Works Department employees, please review.
• Spoke to Tom Herits, Borough Engineer, he has provided documents to Council on where Rules of Code affected Englishtown.
• Manalapan Heat has requested to have baseball practice in our park.

C/Simon 

• Four additional Council Members have attended the Insurance Seminar in Shrewsberry, which saved us $1,000.00 on insurance.

Correspondence

Peter Gorbatuk, Acting Municipal Clerk

·        Bridge Project for relocation of facilities with Cablevision will be prepared for next Council Meeting for approval by Resolution.

·        Center of Place Designation meeting is March 4^th at 11:00 a.m.  Would need to know by February 27^th, which Council Member will attend.

Public Portion – Agenda Items

Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Simon.  Passed unanimously.

New Business

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-056

AUTHORIZING CHANGE ORDER NO. 1

CURB AND SIDEWALK RECONSTRUCTION

HAMILTON STREET AND IRVING PLACE

            WHEREAS, the Borough of Englishtown previously authorized (by Resolution No. 2006-195) Seaview General Contracting for the curb and sidewalk reconstruction of Hamilton Street and Irving Place in the total amount of $161,446.20; and

WHEREAS, Seaview General Contracting, has submitted a change Order #1 resulting in an adjusted contract price of $156,743.05 or a decrease of $4,703.15 under the original contract price; and

            WHEREAS, the Local Public Contracts Law Rules, specifically N.J.A.C. 5:30-11.3, provided that the Governing Body may issue change orders.

            NOW, THEREFORE, BE IT RESOLVED, that the Borough of Englishtown does hereby authorize Change Order #1 reducing the original amount of the contract by $4,703.15 to $156,743.05 awarded to Seaview General Contracting for the curb and sidewalk reconstruction of Hamilton Street and Irving Place Project.

            BE IT FURTHER RESOVED that a certified true copy of this resolution be forwarded to the Borough’s Chief Financial Officer, the Borough Engineer and the Borough Administrator.

Offered by:                  C/Robilotti      

Seconded by:               C/Simon

Roll Call:          Ayes:   C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:   None

                    Abstain:   None

                     Absent:   None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-057

2008 TEMPORARY OPERATING BUDGET

WHEREAS, Section 40A:4-19 of the revised Statutes of the State of New Jersey provides that where any contract, commitment or payments are to be made prior to the final adoption of the 2008 Municipal Budget, temporary appropriations should be made for the purpose and amounts required in the manner and time therein provided; and

WHEREAS, the Director of the Division of Local Government Services authorized in Local Finance Notice 2008-2 dated January 18, 2008 that the Governing Body may, by resolution, adopt by Feb. 29, 2008 to increase it’s temporary budget by 1/12^th ; and

WHEREAS, the total appropriations in the 2007 Municipal Budget, exclusive of any appropriations made for interest and debt redemption charges, Capital Improvement Fund, Public Assistance, is $2,734,155.14; and

WHEREAS, 1/12^th of the total appropriations in the 2007 Municipal Budget, exclusive of any appropriations made for interest and debt redemption charges, Capital Improvement Fund, Public Assistance, in said 2007 Municipal Budget is $227,845.49; and

WHEREAS, the 2008 temporary operating budget was adopted by Resolution Number 2008-030, adopted on January 3, 2008 in the amount of $717,715.72;

NOW, THEREFORE BE IT RESOLVED, that the total 2008 temporary operating budget be increased to the amount of $945,282.75 and attached appropriations be made.,

BE IT FURTHER RESOLVED that a certified copy of this Resolution be transmitted to the Chief Financial Officer for her records.

Offered by:                   C/Simon         

Seconded by:               C/Robilotti

Roll Call:          Ayes:   C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:   None

                    Abstain:   None

                     Absent:   None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-058

AUTHORIZATION OF SERVICES OVER $800

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

Installation of Lime Tank & Mixer – Water Dept. - $1,320.00

Purchased From:

A.C. Schultes Inc.

664 South Evergreen Avenue

Woodbury, N.J.  08096

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

Offered by:                   C/Soden         

Seconded by:               C/Robilotti

Roll Call:          Ayes:   C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:   None

                    Abstain:   None

                     Absent:   None   

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-059

AUTHORIZATION OF PURCHASES OVER $800

            WHEREAS, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and

            WHEREAS, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and

            WHEREAS, the Chief Financial Officer certifies that appropriate funds are available for the following:

(20) Amco Water Meters – Water Dept. - $1,600.00

Purchased From:

Allied Meter Services

340 E. Broad Street

P.O. Box 617

Burlington, N.J.  08016

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.

Offered by:                   C/Soden         

Seconded by:               C/Robilotti

Roll Call:         Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                      Nays:     None

                    Abstain:    None

                     Absent:    None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-060

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE APPROVAL OF DEPARTMENT REQUISITIONS

            WHEREAS, the Mayor and Council have carefully examined all requisitions presented to the Borough for the processing into purchase orders; and

            WHEREAS, after due consideration of the said requisitions, the Mayor and Council have approved processing of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

1.      The said approved requisitions amounting to the sum of $7,453.67

are hereby authorized to be processed into purchase orders on  February 13, 2008.

2.        The Borough Clerk be and is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said requisitions hereby authorized to be processed into purchase orders.

Offered by:                   C/Robilotti      

Seconded by:               C/Simon

Roll Call:         Ayes:     C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:   None

                    Abstain    None

                     Absent:   None

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-061

RESOLUTION OF THE BOROUGH OF ENGLISHTOWN

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AUTHORIZING THE PAYMENT OF BOROUGH BILLS

            WHEREAS, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and

            WHEREAS, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:

            1.   The said approved vouchers amounting to the sum of $506,957.41

                   are hereby authorized to be paid on February 13, 2008.

2.      The Borough Clerk is hereby directed to list on the page in the

Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.

Offered by:                   C/Soden         

Seconded by:               C/Robilotti

Roll Call:         Ayes:    C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                       Nays:   None

                    Abstain:  None

                     Absent:  None

Public Portion

Mayor Reynolds opens the floor to the public for discussion on anything they wish to bring to the attention to the governing body.

There being no questions or comments, a motion to close the public portion was offered by C/Soden and seconded by C/Robilotti.   Passed unanimously.

Executive Session

Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and

            Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of 2008 Borough Engineer interviews; and

            Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour,  4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.

Offered By:                   C/Simon

Seconded By:                C/Robilotti

Roll Call:     Ayes:          C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                  Nays:          None

                Absent:         None

               Abstain:         None

The time being 8:25 P.M.

There being no further business in Executive Session, a motion to return to open session was offered by C/Soden, seconded by C/Simon. Passed unanimously.

The time being 10:09 P.M.

At this time Resolution No. 2008-062 is added.

BOROUGH OF ENGLISHTOWN

RESOLUTION NO. 2008-062

APPOINTMENT OF BOROUGH ENGINEER

WHEREAS, the Mayor and Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of an Engineer to perform Engineering Services as may be required by Council; and

             WHEREAS, The Local Public Contract Law (N.J.S.A. 40:11-1-Et Seq) requires that the Resolution authorizing the appointment of an Engineer, for "Professional Service" without competitive bids must be publicly advertised;

WHEREAS, by the Mayor and Council of the Borough of Englishtown as follows:

1.   Thomas Herits, P.E., P.P. firm of Maser Consulting be appointed as the Borough Engineer for the Borough of Englishtown for a term of one year terminating December 31, 2008, subject to contract approval.

2.   The said party appointed above during the term of their appointment shall provide such Engineering Services as may be required by the Borough Council under and pursuant to law and shall submit vouchers for payment in a timely manner as well as project outlines, cost estimates and any other relevant material prior to submitting a work proposal to Borough Council.

3.  The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.

Offered by:                   C/Carr

Seconded by:               C/Soden

Roll Call:          Ayes:   C/Soden, C/Simon, C/Carr, C/Robilotti, C/Cooke, C/Leonardis

                        Nays:   None

                    Abstain:   None

                     Absent:   None

Adjournment

There being no further business a motion to adjourn was offered by C/Soden, seconded by C/Simon. Passed unanimously.

The time being 10:12 P.M.

__March 26, 2008_________                                          ________________________

Approved by Governing Body                                          Acting Municipal Clerk