* A G E N D A *
January 3, 2006
7:30 P.M.
Reorganization Meeting of the Mayor and Council of the Borough of Englishtown,
15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order
2. Oath of Office
Jayne Carr, Council 2-Year Term (Unexpired)
Cindy Robilotti, Council 3-Year Term
Steven Simon, Council 3-Year Term
3. Roll Call
4. Statement of Compliance with Sunshine Law
5. Moment of Silence and Salute to the Flag.
6. Open Public Portion/Limited to Agenda Items Only Limited
to Five (5) Minutes per citizen to be determined at Borough Council's discretion. Any and all situations regarding Borough personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and
subsequent disclosure through the Personnel Committee.
7. Reorganization Resolutions:
A. Nominations for Council President
B. Mayor's Appointments
Council Committee Appointments
Unified Planning/Zoning Board
Class II, Official Richard Hogan 1 Year Term, Exp. 12/31/06
Class IV, Public Joyce Stipple 4 Year Term, Exp. 12/31/09
Class IV, Public Colleen McNulty 4 Year Term, Exp. 12/31/09
Class IV, Public Ron Medeiros 4 Year Term, Exp. 12/31/09
Alternate No. 1 Janet Leonardis 2 Year Term, Exp. 12/31/07
Alternate No. 2 Kathleen Heath 2 Year Term, Exp. 12/31/07
8. CONSENT AGENDA
All items listed under Item Number 8 are considered to be routine by the Borough Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
Resolution 2006-001 Municipal Appointments
Resolution 2006-002 Appointment of Recreation Committee
Resolution 2006-003 Appointment of Recycling Coordinator
Resolution 2006-004 Appointment of Borough Engineer – Thomas Herits
Resolution 2006-005 Appointment of Borough Attorney – John Bennett
Resolution 2006-006 Appointment of Bond Counsel – Dilworth Paxson
Resolution 2006-007 Appointment of Prosecutor – Richard Kelly
Resolution 2006-008 Appointment of Englishtown Development Committee
Resolution 2006-009 Appointment of Cross-Acceptance Representative
Thomas Herits, and Alternate, Julie Martin
Resolution 2006-010 Appointment of CD Citizens Representative, J. Martin and T. Herits
Resolution 2006-011 Appointment of Borough Auditor – Eugene Farrell
Resolution 2006-012 Appointment of Local Compliance Officer and
Affirmative Action – J. Martin
Resolution 2006-013 Appointment of Historical Committee – H. Strong
OATHS OF OFFICE John O. Bennett, III, Borough Attorney
Resolution 2006-014 Designating Meeting Dates
Resolution 2006-015 Designating Official Newspapers
Resolution 2006-016 Fire Official Fines Funds
Resolution 2006-017 Sanitary Landfill Trust Fund
Resolution 2006-018 Elevator Inspection Fund
Resolution 2006-019 Builders Contribution Trust Fund
Resolution 2006-020 Inspection Fees Trust Fund
Resolution 2006-021 Performance Bond Trust Fund
Resolution 2006-022 Review Escrow Trust Fund
Resolution 2006-023 Landfill Escrow Trust Fund
Resolution 2006-024 Englishtown Special Events Fund
Resolution 2006-025 Establishing Council Salaries
Resolution 2006-026 Committee Assignments
Resolution 2006-027 Designating Depositories
Resolution 2006-028 Prompt Payment of Taxes and Interest Rates
Resolution 2006-029 Authorizing Filing of Recycling Tonnage Grant
Resolution 2006-030 Authorizing Interlocal Agreement to Provide Animal Control Services
Resolution 2006-031 Appointment of Class III Member/UPZB
Resolution 2006-032 Granting Authority To Borough CFO to Prepay
Selective Bills
Resolution 2006-033 2006 Temporary Operating Budget
Resolution 2006-034 Debt Service Budget
Resolution 2006-035 Authorizing Payment of Borough Bills
9. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough Council’s discretion. Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
10. Adjournment
Mayor Reynolds called the meeting to order at 7:30 P.M.
Mayor Reynolds administered the Oath to Council Members Steven Simon, Jayne Carr and Cindy Robilotti.
Roll Call: Present: C/Rucker, C/Simon, C/Carr, C/Robilotti
Absent: C/Soden, C/Palmieri
Also present were Julie Martin, Municipal Clerk, Lynn Tillman, Deputy Municipal Clerk, Laurie Finger, Borough Administrator and John O. Bennett, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
C/Palmieri arrives at 7:33 P.M.
Mayor Reynolds opened the floor the public limited to agenda items.
There being no questions or comments from the public, a motion to close the public portion was offered by C/Rucker and seconded by C/Simon. Passed unanimously.
Mayor Reynolds requested nominations for Council President at which time Harry Soden was nominated by C/Rucker and seconded by C/Carr. There were no further nominations. A motion to appoint Harry Soden as Council President was passed on the following roll call:
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nayes: None
Absent: C/Soden
Abstain: None
Public Utilities - Anna Palmieri, Chairperson, Steven Simon, Co-Chair
Public Health, Welfare & Public Events - Cindy Robilotti, Chairperson, Rudy Rucker, Co-Chair
Administration, Finance & Personnel - Harry Soden, Chairperson, Anna Palmieri, Co-Chair
Legislative, Insurance & Licenses - Jayne Carr, Chairperson, Harry Soden, Co-Chair
Public Buildings & Grounds - Rudy Rucker, Chairperson, Cindy Robilotti, Co-Chair
Mayor Reynolds advised the following appointments for the Unified Planning and Zoning Board:
Class II, Official Richard Hogan 1 Year Term, Exp. 12/31/06
Class IV, Public Joyce Stipple 4 Year Term, Exp. 12/31/09
Class IV, Public Colleen McNulty 4 Year Term, Exp. 12/31/09
Class IV, Public Ron Medeiros 4 Year Term, Exp. 12/31/09
Alternate No.1 Janet Leonardis 2 Year Term, Exp. 12/31/07
Alternate No.2 Kathleen Heath 2 Year Term, Exp. 12/31/07
Offered By: C/Rucker
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri
Nayes: C/Carr, C/Robilotti
Absent: C/Soden
Abstain: None
A motion was made by C/Carr and seconded by C/Robilotti for Resolution No. 2006-005 to be taken off the Consent Agenda to be further discussed.
Resolution 2006-001 through Resolution 2006-013, excluding Resolution No. 2006-005, was done under Consent Agenda.
Resolution No. 2006-001
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown that the following appointments are hereby confirmed for the year 2006:
Official Assessment Search Officer Julie Martin
ADA Coordinator Julie Martin
Business Administrator Laurie Finger
Deputy Municipal Clerk Lynn Tillman
Court Administrator Patricia Wojnas
Deputy Court Administrator Rhoda Overgard
Deputy Court Administrator/Part Time Mary Kennedy
Water/Sewer Clerk Regina Frangipane
Clerk Typist/Administration Christine Robbins
Planning Board Secretary Heather Dettra
Assistant Comptroller Janet Halasz
Water/Sewer Superintendent James Mastrokalos
Borough Physician Dr. Kenneth Faistl
Public Defender Leonard Fellen
Public Works Manager Richard Guffanti
Full-Time Public Works Employee Kurt Knapp
Robert Rosche-Ebbe
Wayne Krawiec
Clean Communities Representative Julie Martin
Official Office Volunteer Catherine Williams
Director of Code Enforcement Richard Hogan
Fire Sub Code Official
Building Sub-Code Inspector John Marini
Housing Inspector
Assistant Housing Inspector Heather Dettra
Plumbing Inspector Eugene Ferry
Electrical Inspector Victor Timpanaro
Fire Official/Inspector Edward M. Miller III
Code Enforcement Officer
Asst. Fire Inspector Ralph Kirkland
Asst. Code Enforcement Officer
Zoning Officer
Be It Further Resolved that said appointments shall be in accordance with any existing laws or policies regulating said office.
Be It Further Resolved that the salary for each employee shall be at the rate as set forth by the salary Ordinance as adopted by the Governing Body.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-002
Whereas, the Mayor and Council of the Borough of Englishtown find a need for the borough to have a Recreation Committee; and
Whereas, the following residents have volunteered to be on that committee:
Liz Canario
Patricia Kirkland
Ann-Marie Lutz
Christine Robbins
Cindy Robilotti
Chanin Robilotti
Leona Sperling
Lynn Strong
Now, Therefore Be It Resolved‚ by the Mayor and Council of the Borough of Englishtown that the above volunteers are hereby appointed to the Borough of Englishtown Recreation Committee for the year 2006.
Be It Further Resolved, that a certified true copy of this Resolution be forwarded to each volunteer.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-003
Whereas, there is a need for the position of Recycling Coordinator in the Borough of Englishtown; and
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown as follows:
1. That Richard Guffanti is hereby appointed as Recycling Coordinator of the Borough of Englishtown shall be effective this date through December 31, 2006.
2. That certified copy of this Resolution shall be provided by the Borough Clerk to the following: Chief Financial Officer, Richard Guffanti, and the Monmouth County Office of Recycling.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Whereas, the Mayor and Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of an Engineer to perform Engineering Services as may be required by Council; and
Whereas, The Local Public Contract Law (N.J.S.A. 40:11-1-Et Seq) requires that the Resolution authorizing the appointment of an Engineer, for "Professional Service" without competitive bids must be publicly advertised;
Whereas, by the Mayor and Council of the Borough of Englishtown as follows:
1. Thomas Herits, P.E., P.P., P.L.S. firm of Maser Consulting be appointed as the Borough Engineer for the Borough of Englishtown for a term of one year terminating December 31, 2006, subject to contract approval.
2. The said party appointed above during the term of their appointment shall provide such Engineering Services as may be required by the Borough Council under and pursuant to law and shall submit vouchers for payment in a timely manner as well as project outlines, cost estimates and any other relevant material prior to submitting a work proposal to Borough Council.
3. The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-006
Whereas, The Council of The Borough of Englishtown is knowledgeable that there is a need for the appointment of a Bond Counsel to advise the council of legal matter; and
Whereas, the Local Public Contract (N.J.S.A. 40:11-1-et Seq.) requires that the Resolution authorizing the appointment of a Bond Counsel for "Professional Services" without competitive bids must be publicly advertised;
Now, Therefore, Be It Resolved by the Council of the Borough of Englishtown as follows:
1. Dilworth Paxson LLP be appointed as the Borough Bond Counsel for the term of one year terminating December 31, 2006, subject to contract approval.
2. The said party appointed above during the term of their appointment shall provide such legal services as may be approved by the Borough Council under and pursuant to law.
3. The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-007
Whereas, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of a Prosecutor for the Municipal Court; and
Whereas, the Local Public Contract Law (N.J.S.A. 40:11-1-et seq.) requires that the Resolution authorizing the appointment of a Prosecutor for "Professional Services" without competitive bids must be publicly advertised:
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown as follows:
1. Richard Kelly is appointed Prosecutor for the Municipal Court of the Borough Of Englishtown for a term of one (1) year terminating December 31, 2006, subject to contract approval.
2. The said party be appointed above during the term of their appointment shall provide such legal services as may be required by the Borough Council under and pursuant to law.
3. That notice of this appointment Resolution, certified to be true copy by the Clerk shall be published in an official newspaper of the Borough as required by law, within ten (10) days of the adoption, and forwarded to the appointee and the Borough's Chief Financial Officer.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-008
Whereas, the Mayor and Council of the Borough of Englishtown find a need for the Borough to have a Development Committee; and
Whereas, the following have volunteered to be on that committee:
Jayne Carr
Colleen McNulty
Anna Palmieri
Cindy Robilotti
Joyce Stipple
Now, Therefore Be It Resolved‚ by the Mayor and Council of the Borough of Englishtown that the above are hereby appointed to the Borough of Englishtown Development Committee for the year 2006.
Be It Further Resolved, that a certified true copy of this Resolution be forwarded to each member of the committee.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-009
Now, Therefore, Be It Resolved that the following named person is hereby appointed as Cross Acceptance representative for The Borough of Englishtown
Representative- Thomas Herits
Be It Further Resolved that said person shall serve in the capacities indicated effective immediately and terminating December 31, 2006; and
Be It Further Resolved that Thomas Herits and Julie Martin shall serve without benefit or remuneration.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-010
Whereas, it is necessary to appoint a Citizen's Representative Group for continued participation in the Community Development Grant Program for fiscal year 2006 funding.
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown that the following named person be and is hereby appointed to the Monmouth County Community Development Grant Program for the year 2006:
CD-Representative: Julie Martin
Co-Representative: Thomas Herits
Be It Further Resolved that a certified copy of this Resolution be sent to the above named, the Borough Engineer and The Monmouth County Community Development Office.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Whereas, the Council of the Borough of Englishtown is knowledgeable that there is a need for the appointment of an Auditor to advise the Council of financial matters; and
Whereas, The Local Public Contract Law (N.J.S.A. 40:11-1-Et Seq.) requires that the Resolution authorizing the appointment of an Auditor, for "Professional Service" without competitive bids must be publicly advertised;
Now, Therefore, Be It Resolved by the Council of the Borough of Englishtown as follows:
1. Eugene Farrell, firm of Hutchins, Farrell, Meyer & Allison be appointed as Borough Auditor for the Borough Of Englishtown for a term of one year terminating December 31, 2006, subject to contract approval.
2. The said party be appointed above during the term of their appointment shall provide such financial services as may be approved by the Borough Council under and pursuant to law. That said appointment is subject to contract approval.
3. The Borough Clerk shall cause notice of the passage of this Resolution of Appointment to be published in the official newspapers of the Borough of Englishtown in accordance with the Local Public Contracts Law.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-012
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown that Julie Martin is hereby appointed as Local Compliance Officer and Affirmative Action Officer for the Borough of Englishtown for the year 2006; and
Be It Further Resolved that a copy of this Resolution be sent to the Affirmative Action Office of the State of New Jersey.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Resolution No. 2006-013
Now, Therefore Be It Resolved‚ by the Mayor and Council of the Borough of Englishtown that the following are hereby appointed to the Englishtown Borough Historical Committee for the year 2006:
Be It Further Resolved, that a certified true copy of this Resolution be forwarded to Lynn Strong.
Offered By: C/Simon
Seconded By: C/Carr
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Absent: C/Soden
Section Two:
Be It Resolved by the Council of the Borough of Englishtown that the following meetings will be held in the Englishtown Municipal Building, 15 Main Street, Englishtown, New Jersey for the year 2006:
January 11, 25 July 12, 26
February 8, 22 August 9, 23
March 8, 22 September 13, 27
April 12, 26 October 11, 25
May 10, 24 November 8, 20
June 14, 28 December 18
Be It Further Resolved that the above meetings will be called to order at 7:30 P.M.
That a copy of this Resolution will be posted by the Clerk on the public bulletin board in the Municipal office and maintained there throughout the year; and
That a copy of this Resolution be kept on file for the public's inspection with the Borough Clerk; and
That a copy of this Resolution be forwarded to the Newspapers designated by the Governing Body as the newspapers to receive said notices.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-015
Be It Resolved By the Council of the Borough of Englishtown that the Asbury Park Press and the Home News official newspapers of the Borough of Englishtown for the year 2006.
Be It Further Resolved that the News Transcript also be notified of any Borough meetings or events in an attempt to inform our residents of Borough activities, though the title of the official newspaper will not apply to this weekly publication.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Borough of Englishtown
Resolution No. 2006-016
Fire Official Fines Fund
Whereas, the Borough of Englishtown Fire Official collects fines based on fire code violations; and
Whereas, the Fire Official is empowered to collect fines for the Fire Official and the Fire District.
Now, Therefore, Be It Resolved that such fees received by the Municipality be placed in a specific trust fund and the appropriate amount be applied to firefighter training and/or new firefighting equipment and such trust fund shall be considered a "Dedication by Rider" to be the budget of the local unit per N.J.S.A. 40A:4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-017
Sanitary Landfill Trust Fund
Whereas, the Borough of Englishtown maintains a sanitary landfill trust fund.
Now, Therefore, Be It Resolved that such fees received by the Municipality be place in a specific trust fund and such trust fund shall be considered a "Dedication by Rider" to be the budget of the local unit per N.J.S. 40A:4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-018
Elevator Inspection Fund
Whereas, fees may be collected for conducting elevator inspections within the Borough of Englishtown.
Now, Therefore, Be It Resolved that such fees received by the Municipality be place in a specific trust fund and such trust fund shall be considered a "Dedication by Rider" to be the budget of the local unit per N.J.S. 40A:4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-019
Whereas, the Department of Community Affairs, State of New Jersey has promulgated regulations for the Builders Contribution.
Now, Therefore, Be It Resolved that Builders Contribution received by the Municipality be placed in a specific Trust Fund and such Trust Fund shall be considered a "Dedication by Rider" to the budget of the Local Unit Per N.J.S.A. 40a: 4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-020
Whereas, the Department of Community Affairs, State of New Jersey has promulgated regulations for the inspection fees.
Now, Therefore, Be It Resolved that such fees received by the Municipality be placed in an Inspection Trust Fund and such Trust Fund shall be considered a "Dedication By Rider" to the budget of the Local Unit Per N.J.S.A 40a: 4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-021
Whereas, the Department of Community Affairs, State of New Jersey has promulgated regulations for the Escrow Deposit of the Performance Bonds.
Now, Therefore, Be It Resolved that such fees received by the Municipality be placed in a Performance Bond Trust Fund and such Trust shall be considered a “Dedication By Rider” to the budget of the Local Unit per N.J.S.A 40a: 4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-022
Whereas, the Department of Community Affairs, State of New Jersey has promulgated regulations for the Review Escrow Fees.
Now, Therefore, Be It Resolved that such fees received by the Municipality be placed in a Review Escrow Trust Fund and such Trust Fund shall be considered a "Dedication By Rider" to the budget of the Local Unit Per N.J.S.A. 40a: 4-39 for the sole purpose stated above.
Offered By: C/Palmieri
Seconded By: C/Simon
Roll Call: Ayes: C/Rucker, C/Simon, C/Palmieri, C/Carr, C/Robilotti
Nays: None
Abstain: None
Absent: C/Soden
Resolution No. 2006-023