* A G E N D A *
January 12, 2005
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Approval of Minutes – October 13, 2004
5. Committee Reports
6. Correspondence
7. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion. Any
and all situations regarding Borough Personnel, when names are implied or mentioned, are to be
brought to the full attention of the Council through an appointment and subsequent disclosure
through the Personnel Committee.
8. New Business
Appointment of Emergency Management Coordinator
B. Resolution Number 2005-037
Authorizing Veteran Deduction for 2004 Tax Year
C. Resolution Number 2005-038
Resolution Requesting Extension of Bridge Replacement/Water Street Project
Authorizing Optional Disability Insurance Plan – AFLAC
Authorizing Payment of Borough Bills
Authorizing to Enter Into An Agreement between Borough of Englishtown and Baker Residential, L.P., (Oxford Crossing Development)
9. Tax Collector’s Report - November 2004
10. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough Council's discretion. Any and all situations regarding Borough Personnel, when names are implied or mentioned, are to be brought to the full attention of the Council through an appointment and subsequent disclosure through the Personnel Committee.
11. Executive Session
12. Adjournment
The meeting was called to order by Mayor Reynolds at 7:32 P.M.
Roll Call: Present: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Absent: None
Also present were Julie Martin, Municipal Clerk, Lynn Tillman, Deputy Municipal Clerk, and John O. Bennett, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
There being no corrections, deletions, or additions, a motion to approve the Minutes of October 13, 2004 was offered by C/D’Agostino, seconded by C/Simon. Passed on the following roll call:
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: None
C/Rucker states we have completed the meter readings for the past month. The holiday decorations have been removed and are sadly stored away for next year. Christmas tree pick up will be every Monday in January. Tom Herits, Borough Engineer and myself met with the Project Manager for the generator and we should have it in 30 days and the project should be completed in 60 days. The Sanford Park bathrooms are being held up because we having a problem with JCP&L and their requirements for the electric.
C/Palmieri states the Holiday Hayride was very successful. We had over 100 people attend. A special thank you to our Committee members Cindy Robilotti, Liz Canario and Christine Robbins for doing a fabulous job. I would also like to thank Anne Marie Lutz and Leona Sperling for volunteering their time. Also, thank you to Jayne Carr and members of the historical society for opening up the Village Inn for us, and helping us make it a very pleasurable evening.
C/Gallagher states we received a letter from the Monmouth County Board of Taxation and we are to complete a revaluation by October 1st, 2006, which will be effective by the 2007 tax year.
C/Soden states nothing at this time.
C/D’Agostino states nothing at this time.
C/Simon states nothing at this time.
Correspondence
Julie Martin, Municipal Clerk we received a correspondence from the family of Louise Kleinhenz, our Tax Collector thanking the Borough for their expression of sympathy.
Julie Martin states, the Budget Workshop has been set for January 22nd, 2005 at 8:30 A.M.
Mayor Reynolds opened the floor to the public for discussion limited to agenda items only.
Jayne Carr, Main Street questions “Education and Training” on page 2 and page 5 of the bill list.
Julie Martin, Municipal Clerk responds page 2 is training for the Police Chief and page 5 is a basic Spanish-speaking manual for the police department.
There being no further questions or comments from the public, a motion to close the public portion was offered by C/D’Agostino, seconded by C/Simon. Passed unanimously.
New Business
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown that Peter Cooke, Englishtown, N.J. 07726, is hereby appointed Emergency Management Coordinator for the Borough of Englishtown effective January 13, 2005 for a term of three (3) years.
Be It Further Resolved that a certified true copy of this Resolution be forwarded to Peter Cooke, Chief of Police, Borough Chief Financial Officer, and Harry Conover, Monmouth County Office of Emergency Management.
Offered By: C/Simon
Seconded By: C/D’Agostino
Roll Call: Ayes: C/Gallagher, C/Simon, C/Palmieri
Nays: C/Soden, C/Rucker
Absent: None
Abstain: C/D’Agostino
Resolution No. 2005-037
Whereas, the Borough of Englishtown Tax Collector has reported the need to grant a veteran deduction; and
Whereas, the deduction is for 10 Harrison Avenue, Block 15/Lot 5, for Raymond Muller, to be applied to his taxes, in the amount of $250.00.
Now Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the above deduction and application.
Be It Further Resolved that a certified true copy of this Resolution be forwarded to the Borough Tax Collector and Chief Financial Officer.
Nays: None
WHEREAS, a FY2004 Municipal Aid allotment was approved by the NJDOT for the reconstruction of Water Street in the amount totaling $140,000.00; and,
WHEREAS, the Borough has been coordinating this project with the County’s bridge replacement project on Water Street.
NOW, THEREFORE, BE IT RESOLVED, that the Borough of Englishtown, Monmouth County, respectfully requests that the NJDOT grant the Borough’s request for an extension of the date of award of the Water Street project an additional six (6) months to May 25, 2005.
C/Palmieri asks does this grant have to be renewed in 6 months. Is there a possibility of losing this grant because we are extending it?
Julie Martin, Municipal Clerk responds because this is a 2004 grant and we will be spending it in the year 2005 they just carry it over to the next year. According to our Engineer we will not lose the grant. I will double check.
Mayor Reynolds asks Julie Martin to find out if we are carrying that money over will we be able to get other grants since we have not yet spent that grant.
Julie Martin responds I will find out.
Offered by: C/Rucker
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: None
OF THE BOROUGH OF ENGLISHTOWN AUTHORIZING
AN OPTIONAL EMPLOYEE DISABILITY INSURANCE PLAN
AND PROVIDING FOR A PAYROLL DEDUCTION THEREOF
BE IT RESOLVED by the Borough Council of the Borough of Englishtown, in the County of Monmouth and State of New Jersey, that it hereby approves an optional Employee Disability Insurance Plan, to be provided by American Family Life Assurance Company of Columbus (AFLAC), which shall be made available to Borough employees at no cost to the Borough.
BE IT FURTHER RESOLVED that a payroll deduction for said Employees Disability Insurance Plan be approved.
Offered by: C/ Rucker
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: None
Resolution No. 2005-040
Resolution of the Borough of Englishtown,
County of Monmouth, State of New Jersey
Authorizing the Payment of Borough Bills
Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $189,775.18
the same are hereby authorized to be paid on January 12, 2005.
2. The Borough Clerk be and is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said
vouchers hereby authorized to be paid.
Seconded by: C/D’Agostino
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: None
Abstain: None
TO ENTER INTO A DEVELOPER’S AGREEMENT WITH BAKER RESIDENTIAL, L.P., REGARDING A DEVELOPMENT TO BE KNOWN AS “OXFORD CROSSING”
WHEREAS, Baker Residential, L.P. (the “Developer”), is the owner/contract purchaser of the property known and designated as Block 6, Lot 14 on the Englishtown Borough Tax Map; and
WHEREAS, the Developer intends to construct certain improvements to the subject property as part of a proposed development to consist of twenty-four (24) condominiums and sixteen (16) townhouses, to be known as “Oxford Crossing”; and
WHEREAS, the Borough and the Developer wish to enter into a Developer’s Agreement in order to memorialize their understanding with respect to the work to be completed; and
WHEREAS, a copy of the proposed Developer’s Agreement is attached hereto and made a part hereof.
NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED by the Mayor and Borough Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, that the Mayor is authorized to execute and the Municipal Clerk to attest the attached Developer’s Agreement, or such an agreement in a form substantially similar thereto which is acceptable to the Borough Attorney and the Borough Engineer between the Borough of Englishtown and Baker Residential, L.P., relating to the development to be known as “Oxford Crossing” as set forth above.
BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be provided to each of the following:
1. Baker Residential, L.P.
2. Borough Engineer
3. Borough Planning Board Attorney
4. Borough Planning/Zoning Board Administrative Officer
5. Borough Attorney
Offered by: C/.Rucker
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: None
Tax Collector’s Report
Month of November 2004
Current Taxes - 2004 730,250.58
Prior Taxes – 2003 10,882.46
Prepaid Taxes – 2005 1,328.98
Interest 3,163.23
Ad Cost on Taxes 61.44
Total Cash Receipt 745,686.69
Public Portion
Mayor Reynolds opened the floor to the public for discussion of anything they wish to bring to the attention of the governing body.
There being no questions or comments from the public, a motion to close the public portion was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.
Executive Session
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and
Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel, and
Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour, 4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.
Offered By: C/Simon
Seconded By: C/D’Agostino
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: None
Abstain: None
The time being 7:48 P.M.
There being no further business in Executive Session, a motion to return to open session was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.
The time being 8:34 P.M.
Appropriation Reserve Transfer
Whereas, N.J.S.A.40A:59 provides for appropriation transfers during the first three months of any fiscal year when the amount of any appropriation reserve for the immediately preceding fiscal year ins insufficient to pay the claims authorized or incurred during said preceding year which were chargeable to said appropriation, and there is excess in any appropriation reserves over and above the amount deemed to be necessary to fulfill its purpose of such appropriation.
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the transfers in the amount of $6,000.00 (Six Thousand Dollars) be made in the 2004 budget as attached.
Offered By: C/Simon
Seconded By: C/D’Agostino
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: None
Abstain: None
Resolution No. 2005-043
Whereas, there presently exists the position of Municipal Court Magistrate of the Borough of Englishtown; and
Whereas, the duties of said position have greatly increased over the years.
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the salary for said position be amended retroactively to January 1, 2004 in the amount of $15,000.00 (Fifteen Thousand Dollars) per annum.
Be It Further Resolved, that said salary shall remain without increase for the year 2005; and
Be It Further Resolved, that a true, certified copy of this resolution be forwarded to the Borough Chief Financial Office and Judge James M. Newman.
Offered by: C/Simon
Seconded by: C/D’Agostino
Roll Call: Ayes: C/Soden, C/Rucker, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: None
C/Gallagher states a letter was received from the County of Monmouth Department of Human Services, Office of Aging. The letter states that the Office of Aging is a senior citizen municipal coordinator council that consists of a delegate and an alternate appointed from each municipality by the mayor. They meet the first Monday of each month at 10:00 a.m. There is no one at this time representing Englishtown and I wanted to know if anyone would be interested.
Mayor Reynolds responds to put a letter in the next Englishtown Newsletter to see if any residents would be interested in being a part of The Office of Aging council.
Adjournment
There being no further business a motion to adjourn was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.
The time being 8:40 P.M.
April 13, 2005 ________________________
Approved by Governing Body Clerk