* A G E N D A *
July 14, 2004
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Committee Reports
5. Correspondence
6. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough
Council's discretion. Any and all situations regarding Borough
Personnel, when names are implied or mentioned, are to be brought
to the full attention of the Council through an appointment and
subsequent disclosure through the Personnel Committee.
7. New Business
Grant Agreement – Municipal Storm Water Regulation Program
Request For Title Correction In The CY2004 Budget
Authorization of Purchases Over $800 – Brenner Drainage
Man Hole Cover, Wood Avenue
E. Resolution Number 2004-127
Authorizing Overpayment of Property Taxes
F. Resolution Number 2004-128
Authorization of Purchases Over $800 – A.C. Schultes, Inc.
G. Resolution Number 2004-129
Authorizing Payment of Borough Bills
H. Resolution Number 2004-130
Authorizing Borough Engineer to Complete DOT Grant Application
Reconstruction of Hamilton Street and Irving Place
I. Resolution Number 2004-131
Authorizing Borough Engineer to Complete DOT Grant Application
Curb/Sidewalks on So. Main St., Park Ave., Conover St., Station St.
8. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough
Council's discretion. Any and all situations regarding Borough
Personnel, when names are implied or mentioned, are to be brought
to the full attention of the Council through an appointment and
subsequent disclosure through the Personnel Committee.
9. Executive Session
10. Adjournment
The meeting was called to order by Mayor Reynolds at 7:34
Roll Call: Present: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Absent: C/Rucker, C/Palmieri
Also present were Julie Martin, Municipal Clerk, and John O. Bennett, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
C/Gallagher asks council if everyone received his or her audit report. C/Soden and I met with Gene Farrell, Borough Auditor, Himanshu Shah, CFO, and Janet Halasz, Assistant CFO to go over the audit. Gene Farrell will be at the July 28, 2004 Council Meeting to discuss the audit. There were some concerns about the new Cap Waiver. We were also instructed to add some things to our employee handbook about fraud awareness. There was also some talk about the current fees for water/sewer hook ups. Gene Farrell told Himanshu Shah the formula to see if our current fees are correct or if we can increase them. Himanshu Shah should also be at our next meeting and hopefully will have that information for us then. Mr. Farrell said the court records were very well kept.
C/Soden states the police activity report from 6/21 – 7/11 was 575 calls, 151 motor vehicle stops, 121 tickets were issued and to date the court has brought in $124,687.86. We are currently waiting for the console for the new car to get the lights on, which should be in a couple days.
C/D’Agostino states the water bills will be going out tomorrow. Gina Frangipane is still on disability and Christine Robbins is doing a fine job in her absence.
C/Simon states our new dental rates went into effect on 6/1/04. We locked in with Delta Dental for 2 years effective 6/1/04 – 6/1/06. For a single plan the price went from $51.48 to $55.23, for a two party plan the price went from $81.00 to $95.00, and for a three party plan the price went from $136.31 to $161.53.
Julie Martin, Municipal Clerk states dog and cat licenses are due. Summonses will be issued at the end of the month for unlicensed pets.
Mayor Reynolds opens the floor to the public for discussion limited to agenda items only.
There being no questions or comments from the public, a motion to close the public portion was offered by C/Soden, seconded by C/ Simon. Passed unanimously.
Borough of Englishtown
Resolution No. 2004-123
Resolution Awarding Contract for
Construction of ADA Restrooms in Sanford Memorial Park
Whereas, bids have been received on February 23, 2004 by the Borough Clerk for the construction of ADA Restrooms in Sanford Park in the Borough of Englishtown as follows:
V&K Construction $78,300.00
Edison, NJ
Vanguard Modular Systems $123,437.50
Bridgewater, NJ
Whereas, it has been determined that the apparent lowest responsible bidder is V&K Construction of Edison, NJ; and
Whereas, the bidder’s forms have been found to be acceptable as to legal form by the Borough Attorney.
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown, County of Monmouth, State of New Jersey that it hereby authorizes the award of a contract to V&K Construction in the amount of $78,300.00 for the construction of ADA restrooms in Sanford Park, subject to all terms and conditions of the successful bidder’s proposal and the bid specifications. The within Resolution shall also be subject to the Borough CFO confirming that funds are available.
Be It Further Resolved that the Mayor and Municipal Clerk are hereby authorized to execute said contact.
And, Be It Further Resolved that a certified copy of this resolution shall be provided by the Municipal Clerk to each of the following:
1. V&K Construction
2. Borough of Englishtown Engineer
3. Borough of Englishtown Chief Financial Officer
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Borough of Englishtown
Resolution No. 2004-124
Grant Identifier: WQ04-348
Whereas, the Governing Body of the Borough of Englishtown desires to further the public interest by obtaining a grant from the State of New Jersey in the amount of approximately $6,822.00 to fund the following project:
Municipal Storm Water Regulation Program
Therefore, the Governing Body resolves that Thomas E. Reynolds or the successor to the office of the Mayor is (a) authorized to make application for such a grant, (b) if awarded, to execute a grant agreement with the State for a grant in an amount not less than $6,8922 and not more than $6,822, and (c) to execute any amendments thereto which do not increase the Grantee’s obligations.
The Grantee agrees to comply with all applicable federal, State, and Municipal laws, rules, and regulations in its performance pursuant to the agreement.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-125
Whereas, N.J.S. 40A: 4-85 provides that the Director of the Division of Local Government Services may, at the request of, or with the consent of, the governing body of any county or municipality, make such correction of the title, text or amount of any appropriation appearing in the budget as may be necessary to make said item of appropriation available for the purpose or purposes required for the needs of any county or municipality;
Now, Therefore, Be It Resolved that in accordance with the provisions of N.J.S. 40A: 4-85, the Governing Body of the Borough of Englishtown, in the County of Monmouth, State of New Jersey, hereby requests the Director of the Division of Local Government Services to make the following correction in the 2004 budget:
That the appropriation provided for in the approved budget entitled:
· Water Utility Operating Fund: Payment of BAN and Capital Notes
be reduced by the sum of $10,000.00
And an appropriation in the like amount of $10,000.00 be added to the budget entitled:
· Operations Excluded from CAPS: Interest on notes
Be It Further Resolved, that the foregoing correction is, in the opinion of the Governing Body, warranted and authorized by the statute referred to above, and is necessary.
Be It Further Resolved, that the Municipal Clerk forward two certified copies of this resolution to the Director of Local Government Services for approval.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino,
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-126
Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:
Purchased From:
Whereas, the necessary quotes have been received and are on file;
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution Number 2004-127
Whereas, the Borough of Englishtown Tax Collector has reported an over-payment of $1,645.71 on property Block 2/Lot 2.11 that is in the Borough of Englishtown and should be refunded.
Now, Therefore, Be It Resolved, by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that in accordance with the request of the Tax Collector, authorizes $1,645.71 to be refunded to EverHome Mortgage c/o First American Real Estate Tax Service, P.O. Box 569764, Dallas, TX 75247, as they over-paid taxes on property in the Borough of Englishtown; and
Be It Further Resolved that a certified true copy of this resolution be forwarded to the Borough’s Tax Collector and Chief Financial Officer.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-128
Whereas, the Borough of Englishtown Council requires that purchases and services over $800.00 or more be pre-approved by the Governing Body except in the case of imminent emergency situation; and
Whereas, the following itemized request(s) were submitted to the Chief Financial Officer by the respective Committee Chairperson(s) for Council approval; and
Whereas, the Chief Financial Officer certifies that appropriate funds are available for the following:
& Pump Upgrades For Well #2 $13,049.00
Purchased From:
A.C. Schultes, Inc.
664 S. Evergreen Ave.
Woodbury, NJ 08096
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that the above request(s) is approved for the purchase or order.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-129
Resolution of the Borough of Englishtown,
County of Monmouth, State of New Jersey
Authorizing the Payment of Borough Bills
Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $106,347.28 be and
the same are hereby authorized to be paid on July 14, 2004.
2. The Borough Clerk be and is hereby directed to list on the page in the Minutes Book following the
minutes of this meeting all of the said vouchers hereby authorized to be paid.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Simon, C/D’Agostino
Nays: C/Gallagher
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-130
Whereas, the FY 2005 New Jersey Transportation Fund Authority Act has provided funds for the improvements of the municipal roads.
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown, County of Monmouth, State of New Jersey that application be made to the Commissioner of Transportation for aid under the current allocation of Municipal Aid Program Portion of the above act, in the sum of $220,000 for the reconstruction of Hamilton Street and Irving Place, for the year 2005.
Be It Further Resolved that if this application is approved and accepted by the New Jersey Department of Transportation, the Borough of Englishtown agrees to abide by the terms and conditions set forth in the application entitled “Application of State Aid to Municipalities Under the FY 2005 New Jersey Transportation Trust Fund Authority Act” attached thereto.
Be It Further Resolved that said application fee is not to exceed $800.00.
Offered By: C/D’Agostino
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Resolution No. 2004-131
Authorizing the Borough Engineer to Complete Application
For FY 2005 New Jersey Department of Transportation Grant
Whereas, the FY 2005 New Jersey Transportation Fund Authority Act has provided funds for the improvements of the municipal roads.
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown, County of Monmouth, State of New Jersey that application be made to the Commissioner of Transportation for aid under the current allocation of Municipal Aid Program Portion of the above act, in the sum of $176,000 for the replacement of curb and sidewalks along So. Main Street, Park Avenue, Conover Street, Station Street (Rt. 527 and 527A), for the year 2005.
Be It Further Resolved that if this application is approved and accepted by the New Jersey Department of Transportation, the Borough of Englishtown agrees to abide by the terms and conditions set forth in the application entitled “Application of State Aid to Municipalities Under the FY 2005 New Jersey Transportation Trust Fund Authority Act” attached thereto.
Be It Further Resolved that said application fee is not to exceed $800.00.
Offered By: C/D’Agostino
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
Mayor Reynolds opened the floor to the public for anything they wish to bring to the attention to the governing body.
There being no questions or comments from the public, a motion to close the public portion was offered by C/Simon, seconded by C/D’Agostino. Passed unanimously.
Julie Martin states we have the upcoming auction scheduled for Saturday July 31st. I will be conducting the auction, however I need some input from council as to what they want me start the bidding at with the generator.
Council will research the cost of the generator and get back to Julie Martin.
Executive Session
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-12B be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows whereas N.J.S.A. 10 4-12B of the Open Public Meetings Act of the State of New Jersey permits exclusion of the public from those portions of the meetings in which matters authorized to be discussed in Executive Session under the cited statute will be reviewed and discussed; and
Whereas, the Governing Body concludes that the public must be excluded from the discussion of the following matters of personnel; and
Therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey, as follows, 1) Hereby authorizes Executive Session for the purpose of discussing above matters with N.J.S.A. 10 4-12B, 2) Anticipated at this time that the matters to be discussed in Executive Session will be discussed in Public not earlier than the next regular meeting of the Governing Body, 3) It is anticipated that the Executive Session last not longer than one-half hour, 4) There exists the possibility that action may be taken upon conclusion of the Executive Session when the meeting returns to open.
Offered By: C/Soden
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino
Nays: None
Absent: C/Rucker, C/Palmieri
Abstain: None
The time being 7:46 P.M.
There being no further business in Executive Session, a motion to return to open session was offered by C/Soden, seconded by C/Simon. Passed unanimously.
The time being 8:15 P.M.
Adjournment
There being no further business a motion to adjourn was offered by C/Soden, seconded by C/Simon. Passed unanimously.
The time being 8:16 P.M.
October 13, 2004 ________________________
Approved by Governing Body Clerk