* A G E N D A *
7:30 P.M.
Regular Meeting of the Mayor and Council of the Borough of Englishtown, 15 Main Street, Englishtown, New Jersey 07726.
1. Meeting Called to Order and Roll Call
2. Statement of Compliance with Sunshine Law
3. Moment of Silence and Salute to the Flag
4. Approval of Minutes - January 14, 2004 and January 28, 2004
5. Committee Reports
6. Correspondence
7. Open Public Portion/Limited to Agenda Items Only
Limited to Five (5) Minutes per citizen to be determined at Borough
Council's discretion. Any and all situations regarding Borough
Personnel, when names are implied or mentioned, are to be brought
to the full attention of the Council through an appointment and
subsequent disclosure through the Personnel Committee.
8. New Business
Emergency Temporary Appropriations
D. Resolution Number 2004-057
9. Public Portion
Limited to Five (5) Minutes per citizen to be determined at Borough
Council's discretion. Any and all situations regarding Borough
Personnel, when names are implied or mentioned, are to be brought
to the full attention of the Council through an appointment and
subsequent disclosure through the Personnel Committee.
10. Executive Session
11. Adjournment
The meeting was called to order by Mayor Reynolds at 7:30 P.M.
Roll Call: Present: C/Soden, C/Gallagher, C/D’Agostino, C/Palmieri
Absent: C/Rucker, C/Simon
Also present were Julie Martin, Municipal Clerk and John O. Bennett, Borough Attorney.
Mayor Reynolds stated pursuant to N.J.S.A. 10 4-6 notification of this meeting has been (1) Published in the Asbury Park Press and Home News and the News Transcript the Official Newspapers of the Borough, (2) Posted to the Public at Borough Hall, (3) Copy has been filed with the Municipal Clerk, (4) Copy of this agenda and the Sunshine Statement has been filed with the Mayor and Council. Thus this meeting tonight is deemed in compliance with the Open Public Meetings Act.
There was a moment of silence and salute to the flag.
There being no corrections, deletions, or additions, a motion to approve the Minutes of January 14, 2004 and January 28, 2004 was offered by C/Soden, seconded by C/Gallagher. Passed on the following roll call:
Roll Call: Ayes: C/Soden, C/Gallagher, C/D’Agostino, C/Palmieri
Nays: None
Abstain: None
Absent: C/Rucker, C/Simon
C/Simon arrives at 7:36 P.M.
Committee Reports
C/Palmieri stated The Englishtown Recreation Committee has scheduled the Easter Egg Hunt for Saturday, April 10, 2004. The Business Association will be assisting with this event.
C/Gallagher stated we received a letter of resignation from Terry Feinberg. Her last day was on Wednesday February 18, 2004. Resolution 2004-055 is appointing Lynn Tillman as the new Deputy Municipal Clerk. Lastly, I am still working on the Personnel Policy. Items in the policy must be adopted and some are optional. I will finish this by the end of the week. It needs to be signed off by the Borough Attorney by April 1, 2004, in order for us to receive discounts on our insurance deductibles. If anyone has ideas of items they want or do not want in the policy let me know by Friday.
C/Soden stated the police activity report from February 9th – February 22nd , there was a total of 474 calls, 135 motor vehicle stops and 198 tickets issued. We are waiting for the budget to be passed before we do the light bar on the new police car.
C/D’Agostino stated Gina Frangipane, Water/Sewer Clerk, is still working on delinquent accounts. We still have a resident who has no water. The Monmouth County Health Department is working with them to get the water turned back on.
C/Simon stated I have a meeting set up for Wednesday, March 3rd with our insurance agent, Danskin Agency, to look at different ways to enhance and modify our coverage. Also, on this day I have a meeting with Tom Bace of our Attorney’s office regarding the Cablevision contract.
Julie Martin, Municipal Clerk, stated we had the second bid opening for the restrooms in Sanford Park. There were two bids. The first bid came in at $123,437.00 and the second bid came in at $78,300.00. The grant from Community Development is $61,904.00. Tom Herits, Borough Engineer is going to CDBG to see if there is any way they can offer any further assistance before a decision is made. On another note, we are planning to hold the March 24, 2004 Council Meeting at the Village Inn. Details will be given at the next meeting and will be posted and noticed to the paper. Himanshu Shah, CFO, is here to talk about the refinancing of the bonds.
Mayor Reynolds opens the floor to Himanshu Shah, CFO.
Himanshu Shah, CFO, discussed the refinancing of the bonds for the Borough. There will be an overall savings of approximately $400,000.00.
Discussion continues between Himanshu, John Bennett, Borough Attorney, Mayor and Council
.
C/Soden thanked Himanshu Shah. John Bennett explains that Himanshu Shah went through his own contacts to get this Cost Benefit Analysis done at no cost to the Borough.
Mayor Reynolds states here is an update on the Planning Board Meeting last night.
Quick Checks representatives were present on the request for the Use Variance. They went over traffic study again. There was an hour of testimony from the traffic engineer. The attorney asked the Planning Board Chairperson if he could prepare a resolution in favor or not in favor of granting the variance. A motion went out, and then was seconded. Roll call was taken, 6 – 3 in favor of the variance. Secondly, regarding the 133 units being built on LaSatta Avenue, a study was taken to find that there is more land and less wetlands then thought. Preliminary plans feature 10 buildings, 2 stories high. There will be 50 feet between each building. Features also include a community pool and clubhouse. Thirty four of these units will be Mount Laurel Housing.
C/Gallagher asks how can we be sure that people in our community are getting these low income homes before people from out of state.
C/Soden asks John Bennett, Borough Attorney, to look into what is going to come into our municipality and look into ways to protect it.
John Bennett states the first offer for these homes would be to people who live or work in the Borough, the second would be to people who live in the region and the third offer is open. Affordable housing units can be run by either the Municipality, or you can opt to have the DCA run them. When it gets closer, see which way you want to go.
Open Public Portion
The Mayor opened the floor to the public for discussion limited to agenda items only.
There being no questions or comments from the public, a motion to close the public portion was offered by C/Soden, seconded by C/Simon. Passes unanimously.
Whereas, Theresa Feinberg served as Deputy Municipal Clerk in the Borough of Englishtown; and
Whereas, Theresa Feinberg did tender her resignation to the Englishtown Borough Council from that position and from all employment with the Borough of Englishtown on February 12, 2004 giving two weeks notice.
Now, Therefore, Be It Resolved that:
1. The resignation of Theresa Feinberg is accepted, with regret, by the Englishtown Borough Council.
2. That a certified copy of this Resolution be delivered to the Chief Financial
Officer.
Offered By: C/Gallagher
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: C/Rucker
Abstain: None
Borough of Englishtown
Resolution No. 2004-055
Appointment of Deputy Municipal Clerk
Whereas, there is a vacancy within the Borough of Englishtown for the position of Deputy Municipal Clerk; and
Whereas, it is the wishes of the Governing Body to fill said position; and
Whereas, it is the recommendation of the Administration, Finance and Personnel Committee to appoint Lynn Tillman of Millstone, New Jersey.
Now, Therefore, Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey as follows:
1. That Lynn Tillman is hereby appointed as Deputy Municipal Clerk/Deputy Registrar
for the Borough of Englishtown, effective March 1, 2004 until December 31, 2004.
2. That said position shall be full-time, paid $23,000.00, payable
bi-weekly per the salary ordinance with a ninety (90) day probationary period.
3. Shall be under the direction of the Municipal Clerk.
Be It Further Resolved that a certified true copy of this resolution be forwarded to the Borough's Chief Financial Officer, Municipal Clerk and Lynn Tillman
Offered by: C/Soden
Seconded by: C/Gallagher
Nays: None
Absent: C/Rucker
Abstain: None
Borough of Englishtown
Resolution No. 2004-056
Emergency Temporary Appropriations
Whereas, an emergent condition has arisen with respect to the need for various operating expenses prior to the adoption of the 2004 Budget and N.J.S.A.40A: 4-2 provides for the creation of an emergency temporary appropriation for the purpose above mentioned; and
Whereas, the total emergency temporary Resolutions adopted in the year 2004 pursuant to the provisions of Chapter 96, P.L.1051 (N.J.S.A.40A: 4-20) including this Resolution total $593,288.00.
Now, Therefore, Be It Resolved by the Governing Body of the Borough of Englishtown that an emergency temporary appropriation be and the same is hereby made for the attached indicated appropriations.
Offered By: C/Soden
Seconded By: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: C/Rucker
Abstain: None
Borough of Englishtown
Resolution No. 2004-057
Resolution of the Borough of Englishtown,
County of Monmouth, State of New Jersey
Authorizing the Payment of Borough Bills
Whereas, the Mayor and Council have carefully examined all vouchers presented to the Borough for the payment of claims; and
Whereas, after due consideration of the said vouchers, the Mayor and Council have approved payment of same.
Now, therefore, be it resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, as follows:
1. The said approved vouchers amounting to the sum of $291,737.31 be and
the same are hereby authorized to be paid on February 25, 2004.
2. The Borough Clerk be and is hereby directed to list on the page in the
Minutes Book following the minutes of this meeting all of the said vouchers hereby authorized to be paid.
Offered by: C/D’Agostino
Seconded by: C/Simon
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: C/Rucker
Abstain: None
Resolution No. 2004-058
Amendment to Salary
Water/Sewer Clerk
Whereas, there is currently the position of Water/Sewer Clerk within the Borough of Englishtown; and
Whereas, the duties of said position have expanded to assist the Finance Department; and
Whereas, said position is currently filled by Regina Frangipane; and
Whereas, it is the recommendation of the Public Utilities and the Administration/Finance/Personnel Committees to increase the salary for the position of Water/Sewer Clerk.
Now, Therefore Be It Resolved by the Mayor and Council of the Borough of Englishtown, County of Monmouth, State of New Jersey that:
1. Regina Frangipane’s salary as Water/Sewer Clerk shall be amended effective January 1, 2004 to the sum of $25,000.00.
2. Said sum shall remain in effect for the entire calendar year 2004 and shall
not be changed by any additional raises that may be given to Borough
employees.
Be It Further Resolved, that a true, certified copy of this resolution be forwarded to the Borough Chief Financial Officer and Regina Frangipane.
Offered By: C/D’Agostino
Seconded By: C/Soden
Roll Call: Ayes: C/Soden, C/Gallagher, C/Simon, C/D’Agostino, C/Palmieri
Nays: None
Absent: C/Rucker
Abstain: None
Public Portion
Mayor Reynolds opened the floor to the public for anything they wish to bring to the attention of the governing body.
Julie Martin, Municipal Clerk states I do have something that I would like to bring to John Bennett, Borough Attorney’s attention. Tom Herits, Borough Engineer called today regarding The Master Plan Reexamination done in the summer of 2003. Tom Herits said we should do a resolution adopting the Reexamination Plan as amended and authorizing all the changes to the zoning ordinances.
John Bennett advises council regarding adopting The Master Plan Reexamination.
Mayor and Council request Tom Herits to attend the next Council Meeting to discuss Maser Plan.
C/Simon states the Fire Department celebrated their 100th Anniversary this past weekend. I was thinking we could do something to recognize them.
There being no further questions or comments from the public, a motion to close the public portion was offered by C/Soden, seconded by C/D’Agostino. Passed unanimously.
Executive Session
There is no executive session this evening.
Adjournment
There being no further business a motion to adjourn was offered by C/Simon, seconded by C/Soden. Passed unanimously.
The time being 8:47 P.M.
____April 28, 2004 ________ ________________________
Approved by Governing Body Clerk